Administrative Coordinator

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Title Administrative Coordinator Overview
Provide secretarial and administrative office support to the Chaplain and Campus Ministry.
Essential Duties:
1. Enter data into spreadsheets. Maintain and reconcile financial accounts; process payments; prepare and transmit reports and vouchers. Obtain required forms from companies and individuals prior to processing requests for payment. Maintain records of participants’ payments for Habitat for Humanity, immersion service trips, and various retreats.

2. Answer phone, greet and direct visitors to appropriate areas or persons. Seek celebrants for Masses when regular celebrant is unavailable. Manage student office workers and work with student leaders to provide support for scheduled events.

3. Produce correspondence and documentation through typing, word processing, formatting, collating, photocopying, binding, arranging for printing, etc. according to the standards of the department and the College. Proofread documents produced by other staff members for content, language, and grammar.

4. Conduct research using internet, email, and telephone to obtain miscellaneous information requested by staff (e.g., information about retreat centers).

5. Coordinate calendars for meeting attendance, reserve/schedule meeting rooms. Input Physical Plant work orders for Campus Ministry/Peer Ministry events, and make arrangements as needed for equipment, seating, and refreshments. Organize and maintain calendars, schedules, filing systems, and records that may include confidential information. (10%)
Schedule Mass intentions; maintain sympathy records; prepare monthly letters regarding First Friday and anniversary Masses. Marginal Duties:
1. Prepare and maintain records, files and databases some of which may be confidential.

2. Sort, open and distribute individual or departmental incoming mail and prepare outgoing mail. Order and maintain office supplies.
Perform all other duties as may be required Education and Experience Required

• High School education or equivalent.
• Three to five years’ of related experience or an equivalent combination of education and experience.
• Working knowledge of word processing and database systems required.
• Excellent organizational and communications skills also required.

Ability to work under deadline pressure and to prioritize assignments while juggling multiple tasks

Physical Demands Employee Status Academic Year (9 months) Union Status Non-Union Shift: If other, please enter regular schedule. EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnic
origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation,
gender identity, religion, disability, age, veteran status, or genetic information. The College will develop,
and from time to time update, an affirmative action program and will insist on a good-faith effort on the
part of its employees to comply with the program. The College will request and expect its agents and
those with whom it conducts its affairs to meet the commitment of this important program.
Requisition Number AS518P Closing Date Open Until Filled Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents