Vice President of Undergraduate Medical Education (UME) Services

This position is responsible for the organization and oversight of a comprehensive programs supporting student affairs, from applicant to graduation. This position will collaborate on initiatives with the Vice President of Graduate Medical Education Services who will focus on the successful residency match of students graduating from Undergraduate Medical Education. The Vice President for UME functions as the primary student advocate in responding to student needs in providing resources to assist them during medical school.
This position reports to the Chief Executive Officer and supervises AACOMAS staff. The position oversees the Council relationships with COMAO (Council of Osteopathic Medical Admissions Officers), COSGP (Council of Osteopathic Student Government Presidents), CSA (Council on Student Affairs and CSFAA (Council of Student Financial Aid Administrators). The position will oversee COSGP and CSFAA along with the Vice President (or designee) of the Office of Government Relations.
The primary activities include recruitment of medical students, the operation of the application services (including oversight of the centralized application service, AACOMAS), and all programs and activities supporting student success as they enter and complete medical school.

Specific duties include:

ACCOUNTABILITIES:
• In conjunction with application services and recruitment team the VP will develop, maintain, and evaluate a national recruitment plan that is aligned with AACOM’s strategic plan and the needs of the colleges of osteopathic medical. This includes engaging the Council of Osteopathic Medical Admissions Officers (COMAO) in developing plans for recruitment and optimization of the application service.

• Accountable for the effective operation of AACOMAS (the association’s centralized application service, which is currently outsourced to Liaison International) and overall responsibility for service products, such as the AACOMAS application and WebAdmit. Ensures that the service meets operational and qualitative standards for verification and customer service functions. Leads and coordinates system updates and the annual system launch. Develops and maintains application and system procedures and policies. Works closely with the VP for Marketing and Communication to ensure adequate marketing and education about osteopathic medical careers, schools, AACOMAS. Cultivates and maintain relationships with the member college admissions officers and supporting staff, planning productive group meetings, and offering proactive communications with the membership.

• Accountable for analyzing the effectiveness of the AACOMAS Fee Waiver Program, serving medical school applicants. Develops policies and procedures and monitors implementation to assure that the Fee Waiver Program meets AACOM’s goals and mission [this is a marketing program, not a diversity program].

• Provides financial and business management services for AACOMAS, to include review of fee structure with the Finance Department input and approval and development of revenue projections for budgeting purposes.

• Monitors policies, regulations, trends, and new technologies in university admissions, student services, financial aid, effective support initiatives for historically underrepresented minority groups and other diverse populations; develops appropriate AACOM activities to support the colleges in their recruiting and student services activities.

• Provides updates and reports to the Finance Department and to the CEO and President, and upon request, to the Board of Deans, other constituent groups and stakeholders on the status of AACOMAS, recruitment, admissions, and other student facing UME activities.

• Drives constituent relations, ensuring the service retains a high customer focus for applicants, health professions advisors, and colleges.

• Plans meetings, works with committees, and responds to member requests as the official AACOM liaison to the COMAO and Council of Osteopathic Medical Student Services Officers (COMSSO). Acts as the professions’ representative to National Association of Advisors for the Health Professions (NAAHP), assuring the COMs are represented well nationally and regionally. Participates in the Federation of Associations of Schools of Health Professions’ (FASHP) Central Applications Service Group. Serves as a co-liaison to the COSGP and CSFAA in support of the student voice in UME.

• Serves on the association’s executive leadership team and collaborates closely with ELT members to meet strategic plans.

• Responsible for budget for AACOMAS, recruitment, other UME student services, and council activities.

 
• Performs other management and program development duties, as assigned.

 
EDUCATION and EXPERIENCE:
A master’s degree or other advanced degree in Higher Education and Student Affairs is required. Minimum of 7-10 years of mid-level or senior management experience is required including budget development and monitoring.

QUALIFICATIONS:
Knowledge and experience in medical education recruitment, admissions and student affairs is required. Experience in developing, implementing and evaluating programs is required, as is experience in networking and coalition creation. Experience working with outreach to historically underrepresented minority groups and other diverse populations is required.

Must be proficient with the Microsoft Office Suite. A basic understanding of statistical analysis is preferred. Excellent written and oral communication skills, including public presentations, are essential. Must be organized, creative and have the ability to work independently as well as with others and be able to work well under pressure.