Director of Operations and Administration (Academic Professional Associate)

Posting Details

Posting Number F0911P Working Title Director of Operations and Administration (Academic Professional Associate) Department ENGR-Resilient Infrast Systems About the University of Georgia
The University of Georgia ( UGA ), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department
The College of Engineering: The College of Engineering, formed on July 1, 2012, is building a vibrant academic environment that fosters engineering education in a liberal arts environment and research that addresses critical societal needs. The College offers eight accredited undergraduate and seven graduate engineering degree programs spanning all engineering fields. The college has grown rapidly to more than 2,400 undergraduate and graduate students and over 80 faculty members. College/Unit/Department website https://www.engineering.uga.edu/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Underutilization Advertised Salary Anticipated Start Date 10/01/2021 Effective End Date (for Limited-Term postings) Job Posting Date 08/16/2021 Job Closing Date Open until filled Yes Special Instructions to Applicants
Questions related to the position may be directed to Dr. Brian Bledsoe at bbledsoe@uga.edu or 706-542-0870. Applications will be reviewed upon receipt. Location of Vacancy Athens Area EEO Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

UGA Statement

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit https://coronavirus.uga.edu/executive-order/ or call (706) 542-2222.


Position Details

Classification Title Academic Professional AC FLSA Faculty Rank Academic Professional Associate Contract Type Fiscal (12 mo.) Tenure Status Non-Tenure Track Minimum Qualifications
Terminal or master’s degree in a disciplinary area appropriate for the position, such as: Public Policy, Public Administration, Civil Engineering, Environmental Engineering, or an MBA .

Position Summary
The College of Engineering wishes to appoint a Director of Operations and Administration for the Institute for Resilient Infrastructure Systems. In this role they will be work under the direct supervision of Dr. Brian Bledsoe, Georgia Athletic Association Distinguished Professor and Director of the Institute for Resilient Infrastructure Systems ( IRIS ), at the College of Engineering’s School of Environmental, Civil, Agricultural and Mechanical Engineering ( ECAM ).

This position works closely with the IRIS’s director to manage the day-to-day operations for the Institute by providing centralized communication, fiscal support, and administrative organization. This position also works closely with school and college leadership. Administrative Specialists, Accountants, Budget Analysts, Human Resource Specialists, and Business Managers may report to this position. This role focuses on operational leadership, with a concentration on financial analysis and reporting, and program administration. Additional Requirements
Candidates with a master’s degree must document exceptional accomplishments in program, research, or project management and be approved for a terminal degree exception before hire.

For information about the rank of Academic Professional Associate, please see the UGA Guidelines for the Appointment and Promotion of Academic Professionals . Relevant/Preferred Education, Experience, Licensure, and/or Certification

• 10-15 years’ experience in managing science or engineering research or programs in higher education, governmental, or non-profit operating environments.
• A background that includes managing cross-functional teams in a project/assignment setting, establishing schedules, and accomplishing milestones.
• At least 5 years of supervisory experience.

Preferred Knowledge, Skills, Abilities and/or Competencies Physical Demands Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a responsibility of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Duties/Responsibilities

Duties/Responsibilities
Project Management / Contract Implementation
* Assist the PI and other faculty researchers in the writing of external contract deliverable reports, incorporating budgetary narratives into technical writings.
* Develop and maintain relationships with contract partners, including serving as point-of-contact liaison with sub-grantees and external partners working with the Center and UGA .
* Organize, track, and manage the deliverables of the Center’s external contracts, ensuring researchers and partners have the information needed to produce timely deliverables. Percentage Of Time 40 Duties/Responsibilities
Fiscal Management and External Grant Administration
* Serve as Institute’s financial director overseeing all funding.
* Analyze budgetary needs and projections for Institute.
* Lead budget development for Institute.
* Supervise full-time staff of 2 departmental business professionals.
* Monitor all budgets and expenditures.
* Oversee year end and grant cycle closures.
* Ensure Center operations are in compliance with UGA financial policies.
* Coordinate with UGA Sponsored Programs Administration on the implementation, pre-award and post-award management of external grants.
* Coordinate with Unit and UGA external affairs on communications and publications of the Institute. Percentage Of Time 40 Duties/Responsibilities
Human Resources
* Act as key contact for Institute employees, the home Unit, and UGA Human Resources regarding Center HR needs.
* Coordinate performance evaluations of the Institute.
* Advise Center leadership on human resources policies and procedures and ensure compliance with UGA HR policies and procedures.
* Analyze and develop organizational structure to meet operational needs of the Institute.
* Provide professional development and HR support for Institute employees.
* Serve as point of contact for Institute employees who require visa assistance or application. Percentage Of Time 10 Duties/Responsibilities
Information Technology
* Review and coordinate IT needs for the Institute, coordinating with appropriate Unit and UGA personnel to administer those needs. Percentage Of Time 10 Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents