Transcript and Records Analyst

California Baptist University
California, United States
Salary Not Specified
Posted date
Aug 17, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Other Business & Administrative Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Type
Full Time

Posting Details

Job Title Transcript and Records Analyst Posting Number S989P Classification Title
Analyzes transcripts and transfer credit for student entry and enrollment in the University. Reviews and responds to individual academic request and concerns. Position qualifies to work remotely subject to CBU Telecommuting policy. Essential Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Perform review of transcripts for evaluation of transfer work, and applicability of academic credit.
2. Evaluate military credit, CLEP scores, and advanced placement for academic credit.
3. Review request for study abroad credit and its applicability to the student’s degree program.
4. Provide assistance with entry of transfer work on student transcripts.
5. Evaluate course transfer approval request for academic credit eligibility.
6. Assist in the development and maintenance of articulated agreements with community colleges.
7. Create and maintain transfer course equivalencies in the student management database system.
8. Maintain communications with academic schools and department for evaluation of transfer work for courses related to specific majors.
9. Provide assistance with re-admit request processing, including request for student catalog changes.
10. Complete and provide assistance with student communications and notifications. Supervisory Responsibilities
This position has no supervisory responsibilities. Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
§ Skill in the use of personal computers and related software applications.
§ A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
§ Ability to plan, develop, and coordinate multiple projects.
§ Ability to read and write at a level appropriate to the duties of the position.
§ Ability to use independent judgment, and to manage and impart confidential information.
§ Ability to gather data, compile information, and prepare reports.
§ Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff and student body.
§ Strong organizational skills and detail oriented.
§ Ability to maintain confidentiality.
§ Excellent telephone courtesy, knowledge and experience.
§ Ability to interpret, adapt, and apply guidelines and procedures.
§ Ability to create, compose, and edit written materials.
§ Ability to develop and maintain record keeping systems and procedures.
§ Ability to resolve customer complaints and concerns.
§ Ability to investigate and analyze information, and to draw conclusions. Education and/or Experience
Bachelor’s degree from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
Open Date 08/17/2021 Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. If no, please explain (required):

    (Open Ended Question)

  4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes (I am familiar and not in conflict)
    • No (I am in conflict or not familiar)
Applicant Documents
Required Documents Optional Documents
  1. Resume
  2. Cover Letter
  3. Letter of Reference 1
  4. Letter of Reference 2
  5. Other Document
  6. Other Document 2

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