Administrative Specialist - Student Support
- Employer
- University of Puget Sound
- Location
- Washington, United States
- Salary
- Salary Not specified
- Date posted
- Aug 16, 2021
View more
- Position Type
- Administrative, Student Affairs, Student Activities & Services
- Employment Level
- Administrative
- Employment Type
- Part Time
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Administrative Specialist - Student Support
University of Puget Sound
Job ID: 6015
Location: Student Support
Full/Part Time: Part Time
Regular/Temporary: Regular
Staff Posting Details
Appointment: Regular, 0.75 FTE
Position Summary:
Primary support and management for the Center for Student Support. We facilitate the development of resilience in our students while building thriving communities of care, concern, and belonging. We serve all students with specific outreach to our most minoritized and marginalized students on campus, including but not limited to those who live with mental health diagnoses, those in the LGBTQIA+ community, survivors of sexual violence, students of color, low-income students, and other marginalized identities. Provides direct administrative support to the Associate Dean of Students for Student Support, the Assistant Director for Student Support and support for other professional staff in Student Support. Supervises student employees for all programs. Monitors budgets for all programs. Creates and maintains an atmosphere that is welcoming and supporting to all.
Essential Job Functions and Responsibilities:
Administrative Support/Office Management:
-
Manages office reception protocols and
policies
Ensure daily telephone, in-person, and
electronic inquiries from students, parents, other staff members
and departments are answered appropriately
Responsible for fielding questions about
all areas of Student Support, programs and events, general
questions about Puget Sound, and parent/guardian inquiries about
their student's needs.
Student Staff Development and Program Support
-
Schedule student staff within the
office.
Coordinate student staff training in front
desk management, project management, PeopleSoft and other
technology-based systems, and other administrative skills.
Coordinate and support the annual
performance evaluation process between professional staff and
student staff as well as follow-up evaluations.
Coordinate student staff teams--Promotions
& Office Assistant Team and Direct Student Services Coordinator
including, but not limited to:
Hire, supervise, train, and support staff
in leadership development, project management, and resource
utilization.
Provide guest service, front desk
management, administrative support, 25Live training, and office and
promotions resources to student staff.
Final editing and review of publications
and social media posts with a particular eye to equity, social
justice, and accessibility.
Coordinate and maintain engaging, frequent,
and quality social media posts on social media platforms.
Occasionally create and/or provide content
for publications and social media posts.
Event Coordination and Program Support
-
Regular event support/coordination/training
for professional and student staff and annual and one-time
programs. May include, but not limited to, event logistics,
contract management, room reservations, catering orders, staffing
and recruiting volunteer support, and preparing materials.
Support Wednesdays@6 programs including all
logistics
Support for BRAVE programs and student
staff coordinator
Support well-being, general health
education and substance abuse prevention programs as they are
developed
Oversee administrative process and
implementation of Dining Dollars application and funds
disbursement
In conjunction with Assistant Director,
logistically oversee the first steps of the SHRA (Self-Harm Risk
Assessment) process, maintaining confidentiality and privacy as
well as assisting with setting up appointments for team
members.
Budget Responsibilities
-
Daily management of Student Support budget,
BRAVe, Support Services, Operation SAVE, etc.
Monthly procurement card and budget
reconciliation
Accounts receivable/accounts payable
Quarterly forecasting and reporting to
professional staff
Serve as liaison with Office of
Finance
Maintain organized and easily accessed
records for all inquiries
Supervisory Responsibilities
-
Office & Promotions Assistants (3)
Direct Support Services staff (1)
Indirect supervision of BRAVe
Coordinator
Summer Staff
-
Summer Coordinators 40 hours total
Qualifications:
-
Bachelor's Degree preferred. Equivalent
combination of education and experience considered.
Experience using Microsoft Office, Google
office applications, and videoconferencing programs.
Experience supervising, mentoring, and
developing student staff and student leaders.
Experience with budget reconciliation and
management and basic accounting.
Experience with event planning and
management.
Ability to work in a very fluid,
multifaceted work environment.
High level of comfort working with
students, campus, and community partners of a fully inclusive range
of identities, especially including race, ethnicity, ability,
nationality, religious/spiritual identity, sexual identity,
socioeconomic status, and gender identity.
Willingness to engage in training and
discussions around issues of institutional and societal diversity,
equity, and inclusion.
Excellent written and verbal communication
skills, including copy-editing.
Experience with using print and social
media for publicity and communication.
Ability to respectfully work, communicate
and provide leadership within a diverse campus community.
Resourceful and solution-oriented.
Highly adaptable and multifunctioning
within a fast-paced environment.
Ability to work independently and with a
team.
Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
Puget Sound offers a generous benefits package. For more information, visit: https://pugetsound.edu/human-resources/benefits
Application Deadline: Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Interested indivduals are encouraged to apply by September 13, 2021, to ensure consideration.
Required Documents:
-
Resume
Letter of Interest
Applications submitted without the required attachments will not be considered.
All offers of employment are contingent on successful completion of all required background checks and if applicable for the position, drug screen, physical test and functional assessment. All new hires will be required to submit proof of COVID-19 vaccination or approved exemption.
Diversity Statement:
-
We acknowledge the
richness of commonalities and differences we share as a university
community; the intrinsic worth of all who work and study here; that
education is enhanced by investigation of and reflection upon
multiple perspectives.
We aspire to
create respect for and appreciation of all persons as a key
characteristic of our campus community; to increase the diversity
of all parts of our University community through commitment to
diversity in our recruitment and retention efforts; to foster a
spirit of openness to active engagement among all members of our
campus community.
We act to achieve
an environment that welcomes and supports diversity; to ensure full
educational opportunity for all who teach and learn here; to
prepare effectively citizen-leaders for a pluralistic world.
Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity
The University of Puget Sound is an equal opportunity employer.
How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment
About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.
As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA
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