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Assistant Registrar

Mount Mary University
Wisconsin, United States
Salary Commensurate with experience
Posted date
Aug 16, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration
Employment Level
Salary Band
Commensurate with Experience
Employment Type
Full Time
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Mount Mary University is currently seeking an individual to contribute to the realization of our mission through the role of Assistant Registrar.


  • The Assistant Registrar ensures the smooth functioning of all aspects of the Registrar's Office and oversees the maintenance and accuracy of student records. The Assistant Registrar is responsible for all course scheduling. In the absence of the Registrar, the Assistant Registrar is responsible for the day-to-day operation of the office. Some evening and weekend responsibilities are required. Reports directly to the Registrar.


  • Bachelor's degree required, Master's degree preferred.
  • Three to five years relevant experience.
  • Excellent office management skills.
  • Excellent command of MS Office applications Word, Excel, and Powerpoint.
  • Experience and proficiency in query writing (SQL) and database management.
  • Experience with Federal and Accreditation reporting.
  • Experience with Jenzabar and Assistant report writing software (Infomaker), EMS (Event Management Software, Inc.), and TES/Transferology is desirable.


  • Serve as an office database expert.
  • Prepare the Fall, Spring, and Summer course schedules using EMS software and coordinating with IT for data accuracy.
  • Support data needs for regular reporting and prepare a variety of regular and ad hoc reports and publications, including state and federal reports.
  • Build queries to extract, store and analyze data from data systems (e.g., Jenzabar)
  • Schedule classrooms and computer labs for classes.
  • Supervise notifications system to faculty and students for canceled classes and waitlists.
  • Coordinate system-generated emails, letters, and reports for students, faculty, administration.
  • Assist with coordination for the commencement ceremony. Prepare with the Registrar the final degree audit for all graduating students using the advising options in the database. Supervise ordering and distribution of diplomas.
  • Responsible for overseeing and approving transfer credit evaluation and implementing Transferology/TES.
  • Process and maintain records of withdrawals, cancellations, and re-entry.
  • Utilize National Student Clearinghouse to serve students as regards lenders, insurance companies, transcript ordering and general problem-solving. Assist with reporting to the NSC as needed.
  • Create and maintain office training materials for Jenzabar and administrative software.
  • Assist with training and support in Jenzabar for office personnel, faculty, and administrators.
  • Serve as a Designated School Official for International Students
  • Perform other duties as assigned.

Knowledge, Skills, and Abilities:

  • Appreciation for and commitment to the mission of the University.
  • Service orientation and a commitment to excellence and professional growth.
  • Strong computer and SQL skills.
  • Highly analytical, with strong written, oral, and organizational skills.
  • Excellent interpersonal skills.
  • Ability to process information in a logical and orderly fashion.
  • Ability to work independently and to manage multiple tasks and contextualize data with exacting attention to detail and a high degree of accuracy.
  • Proficiency in desktop computing applications including Microsoft Office Suite.

Mount Mary University encourages applications from all qualified candidates and is vitally committed to all aspects of diversity, equity, and inclusion. We welcome and encourage applications from qualified candidates and all will receive consideration for employment regardless of race, color, religion, sex, national origin, age, ethnicity, pregnancy, disability, genetic information, or any other groups protected by law. Mount Mary seeks to hire and retain personnel who will make a positive contribution to its mission, vision, and values.

For more information about diversity, equity, and inclusion at Mount Mary please visit

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

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