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Associate Director of Exeter Fund

Phillips Exeter Academy
New Hampshire, United States
Salary Not Specified
Posted date
Aug 13, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Development & Advancement, Alumni Affairs
Employment Type
Full Time
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REPORTS TO: Director of the Exeter Fund

STATUS/HOURS: Full-time, 12 months/year. Some travel required. Schedule may vary according to departmental and Academy needs.

FLSA: Exempt


Position Purpose

Works with the Director of the Exeter Fund in planning, organization and implementation of the Exeter Fund and the Reunion and Non-Reunion Gift Program.

Key Accountabilities

Fundraising and Development Leadership

  • Oversees the reunion gift campaign for four classes.
  • Cultivates and solicits donors/prospects at the leadership gift level.
  • Identifies, recruits, manages, guides, and motivates alumni volunteer leaders.
  • Plans and implements reunion giving campaigns including coordinating major gift solicitations with members of the Major Gifts staff and reunion volunteers.
  • Attends events, both on and off campus.

Strategic and Administrative

  • Develops strategies for giving and increasing participation of alumni to 50% or higher.
  • Assists with the planning and staffing of Exeter Leadership Weekend and reunion weekends as assigned.
  • Utilizes AgentSphere, an online tool for volunteer fundraisers.
  • Works collaboratively with administrators and other departments within Institutional Advancement.
  • Participates in planning meetings, accepting special assignments, assisting colleagues and providing support for all ongoing programs and operations as needed.
  • Provides support for the volunteers of reunion/non-reunion classes, including the coordination of all solicitations.
  • Shares responsibility for acknowledging gifts to the Exeter Fund and all miscellaneous Exeter Fund correspondence.
  • Ability to request and analyze data to make strategic, programmatic decisions to increase retention and giving.
  • Assists with the preparation of periodic reports, including the year-end Report of Giving.
  • Assists with the supervision of office personnel and files.
Degree of Independent Action Performed

Incumbent is expected to work with a high level of independence and autonomy, and exercise a high degree of initiative, influence, and judgment in decisions impacting staff and department operations.

Expected to solve problems or address issues that require immediate attention.

Direct/Indirect Reports

Assists with the supervision of office personnel –Program Assistants (2).

Internal & External Contacts

Frequent contact with students, Dean of Students office, PEA administrative and academic offices, faculty, coaches, and staff. External contacts may include parents, outside organizations, visitors and local community neighbors.

Position Requirements


  • Bachelor’s degree or equivalent experience in a related field required.


  • 3+ years’ direct annual giving fund-raising experience in a college or private secondary school development office.
  • Experience managing a large number of prospective donors resulting in significant increased gifts.
  • Experience working with a volunteer-based organization preferred.
  • Experience working with adolescents in an educational setting preferred.

Skills & Knowledge

  • A passion for excellent customer service and commitment to exceptional quality.
  • Strategic high-level thinking coupled with the attention to detail necessary for successful planning and execution.
  • Genuinely enjoys interacting with people.
  • Extensive knowledge and experience with social media and networking and its application for advancement.
  • Must be detail-oriented.
  • Ability to prepare and effectively present both oral and written information concerning activities and operations to internal and external constituents.
  • Knowledge of personnel management, supervision and staff training.
  • Strong interpersonal skills with ability to develop and maintain collegial relationships.
  • Excellent communication (written and verbal) skills.
  • Demonstrated ability to work with students by building trust and credibility.
  • Excellent analytical and problem solving skills as well as a strong customer focus.
  • A strict adherence to confidential policies is required.
  • Ability to work independently and handle multiple priorities and deadlines simultaneously.
  • Proficient in MS Office.
  • Willingness and ability to learn additional applications as needed.
  • High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
  • Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.
  • Demonstrated commitment to diversity and inclusivity and to serving the needs of a diverse and inclusive community with diplomacy and tact.
Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  1. Ability to sit in a normal seated position for extended periods of time.
  2. Ability to remain on feet for extended periods of time, go up and down flights of steps, as well as stoop, kneel, crouch, and bend.
  3. Reaching by extending hand(s) or arm(s) in any direction.
  4. Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example using a keyboard.
  5. Communication skills using the spoken and written word.
  6. Ability to see with normal parameters.
  7. Ability to use a visual display terminal with continuous wrist movement on a keyboard.
  8. Ability to hear within normal range.
  9. Ability to lift and transport up to 10lbs without assistance.
Additional Requirements
  1. Successfully complete a criminal background check (reviewed every 5 years)
  2. Clean Driving record (reviewed annually).
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