Senior Administrative Assistant

About Curry College:

Founded in 1879, Curry College is a private, four-year, liberal arts-based institution in Milton Massachusetts. In addition to the main campus classes for adult learners are also offered at our campus at Cordage Park in historic Plymouth. Curry College is accredited by the New England Commission of Higher Education (NECHE). Curry College offers 22 undergraduate majors, over 60 minors and concentrations, as well as five graduate programs.

The Curry College mission is to educate and graduate students prepared to engage in successful careers and active citizenship with a global perspective. They are an inclusive community of diverse learners and educators, committed to continuing their legacy of developing effective communicators with reflective and critical thinking skills. They mentor and empower their students, building meaningful relationships that inspire them to achieve their ambitions.

Curry College provides rigorous and relevant academic programs to undergraduate and graduate students, and their rich blend of liberal arts and career-directed programs is enhanced by practical field experiences and co-curricular activities. Learning at Curry extends beyond the classroom and is embedded in all that they do.

Diversity and a culture of equity and inclusion among students, faculty and staff are crucial to the mission statement of Curry College.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, sex identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law, including Title IX.

Job Description:

Under the direction of the Vice President of Enrollment Management, the Senior Administrative Assistant for EM is responsible for the coordination of overall office support functions of the department of Enrollment Management, a responsibility which entails providing support to the Vice President of Enrollment Management. Additionally, the Senior Administrative Assistant will provide project management support to the Provost for Strategic Planning, Institutional Researcher and Title IX Coordinator.

Essential Functions:

1. Administrative and project management support to the Vice President of Enrollment Management:

• Maintain the calendar of the Vice President of Enrollment Management (VPEM);
• Provide routine administrative support and coordinate logistics related to the following committees: Institutional Research Committee, Strategic Planning Steering Committee, Strategic Enrollment Management  Operating Committee (SEMOC), and any other student success or retention committees that may be created;
• Support the VPEM in developing and maintaining systems for project management for the implementation of the Strategic Enrollment Plan;
• Administrative oversight of the Curry Partner Program;
• Support event management including Convocation, Fall and Spring Opening, and assists other areas on campus with events as needed;
• Attend meetings to take minutes including Senior Staff, Strategic Planning Steering Committee, Strategic Plan Direction II Leadership Team and others as needed or requested;
• Assist with maintaining portal web content;
• Support the VPEM in developing materials (memos, power point presentations, reports);
• Maintain budget, submit purchase orders, and maintain record of purchases for Enrollment Management Department;
• Assist with Survey design, dissemination, and data collection utilizing programs such as Qualtrics, as requested.

2. General administrative support to the members of Enrollment Management Department:

• Act as the main point of contact for Faculty, Staff and visitors of the Office of Enrollment Management;
• Provide general oversight for the efficient operation of the Enrollment Management Office through assisting with room reservations and meeting coordination, copying, and coordination of School Dude requests as needed;
• Coordinate the general care and maintenance on office equipment such as: copier, printer, computers, and telephones;
• Inventory and order office supplies and equipment for the Office of Enrollment Management as needed.

3. Oversight of Student Employee Responsibilities:

• Recruit, interview, hire and schedule work-study students and student workers as needed and approved;
• Provide training as necessary;
• Coordinate, prioritize and assign tasks to student workers;
• Monitor hours worked and ensure accuracy of hours worked in the College's electronic time keeping system;
• Measure performance of student workers.

Additional Functions:

• Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy;
• Perform other related duties as assigned by the VP of Enrollment Management.

Requirements:

Minimum Qualifications:

• An Associate's degree is required.
• A minimum of two to five years office administration experience.
• Excellent interpersonal skills to effectively deal with a variety of individuals.
• Demonstrable computing skills and efficiency utilizing complex computing applications on the systems and programs of College's choice; currently by way of example, Microsoft Office Suite, Banner, Constant Contact, Mongoose texting platform.
• Ability to follow-up, follow-through, multi-task, set priorities and adhere to deadlines.

Preferred Qualifications:

• Bachelor's degree in a related field.
• A minimum of two to five years of office administration experience, preferably in a college setting with project management responsibilities; proven technical abilities across a variety or complex software systems, relational databases, and web-based programs. Banner a Plus.

Additional Information:

Committed to attracting and retaining a diverse staff, Curry College will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

At the College's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Employment in this position is contingent upon the successful completion of all required pre-employment background checks.

Inquiries about the application of Title IX can be directed to the College's Title IX Coordinator, Rachel King at Rachel.king@curry.edu, (617) 979-3516, or King Academic Administration Building, 55 Atherton St, or US Department of Education, Office of Civil Rights ("OCR") - Boston Office, 5 Post Office Square, 8th Floor, Boston, MA 02109-3921, (617) 289-0111.

Application Instructions:

Please apply online at https://www.curry.edu/about-us/community-resources/employment/job-opportunities for consideration. Interested applicants must submit the following:

• a cover letter
• a resume; and
• a list of three professional references, one of which must be a former or current supervisor, including complete contact information and professional titles.