Executive Assistant to the Dean of Students
Officer of Administration
Office of the Dean of Students
Appointment Type and Duration:
Application Review Begins
August 30, 2021; position open until filled
Special Instructions to Applicants
In addition to an online application, including names and contact
information for three professional references (one of which must be
a current supervisor or most recent supervisor if not currently
employed), please upload:
- Cover letter explaining how you meet each of the required
minimum qualifications, and any professional competencies and
- Chronological resume including work experience, education, and
- Answer to the following supplemental question:
The Division of Student Life is committed to creating a
multicultural organization that actively respects, includes, and
engages everyone. What does this mean to you and how, if you were
selected as the successful candidate, will you help us meet this
goal? Further, how will you encourage and develop a commitment to
inclusivity among the students with whom you will be working?
The Division of Student Life supports the University's academic
mission through comprehensive programs and services that promote
and advance student learning and success, while fostering an
inclusive and vibrant campus community. Student Life includes four
departments, the Career Center, Office of the Dean of Students, Erb
Memorial Union, and Physical Education & Recreation, and a
number of key programs, including the Holden Center for Leadership
and Community Engagement, Parent and Family Programs, Major Student
Events (Commencement, Homecoming, University Day), Student
Engagement & Success (Student Government), Student Conduct and
Community Standards, and Support for Students in Crisis and
Students of Concern.
The Office of the Dean of Students is committed to advancing
student learning that builds community. The Office of the Dean of
Students is a learning organization that creates engaging
environments to transform student learning; encourages a caring and
safe community that increases our students' abilities to learn and
make healthy choices; promotes inclusiveness, supports the success
and growth of all students; prepares students to think critically,
practice skills, and clarify values--all of which they can use
throughout their lifetime; and enriches the student experience. The
programs reporting to the Dean of Students work with Student Life
staff, student groups, and other members of the university
community in the development of curricular and co-curricular
opportunities that assure the integration of academic and student
The Executive Assistant to the Dean of Students is a valuable
member of the Dean of Students Office. The position reports to and
provides administrative support for the Dean of Students (DOS).
This position is expected to handle many confidential and sensitive
issues and must maintain strict confidentiality in all matters. The
person in this position must have the ability to anticipate
problems and respond calmly and appropriately to multiple
constituents—students, faculty, staff, administrators, parents and
families, and community members—in a rapidly changing and sometimes
challenging environment. In addition to supporting the DOS, the
Executive Assistant to the DOS supervises the Office
Coordinator/Front Desk Specialist and also serves as the
department's human resources liaison to the Division of Student
Life's shared services hub.
The Assistant to the Dean of Students acts on behalf of the Dean
and must exhibit professionalism, collegiality in a team
environment, and have the ability to create a welcoming and
professional atmosphere in the office environment.
- Three years of broad administrative experience in a fast paced
or dynamic environment.
- Two years experience providing support to an executive,
including managing a calendar and arranging travel.
- Excellent oral and written communication skills including the
ability to write and speak on behalf of the Dean of
- Ability to manage complicated and stressful situations with
poise and confidence.
- Excellent organizational and time-management skills.
- Ability to independently prioritize and multi-task in a
- Understanding of, respect and enthusiasm for the educational
and social development needs of students.
- Commitment to, experience with, and/or ability to work
effectively with students, faculty, and staff from a variety of
diverse backgrounds in support of a welcoming and inclusive
- Proficiency with software applications for calendaring, email,
word processing, and financial reporting.
- Bachelor's Degree.
- Professional experience in higher education, student affairs,
mental or medical health care setting, fast-paced office setting,
or related field.
- Special events planning.
- Proficiency with Microsoft Office product and Banner
- Experience in supervising or leading the work of
- Experience in Human Resources
FLSA Exempt: Yes
All offers of employment are contingent upon successful
completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at http://police.uoregon.edu/annual-report.
To apply, visit https://careers.uoregon.edu/en-us/job/527992/executive-assistant-to-the-dean-of-students