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Executive Assistant to the Dean of Students

University of Oregon
Oregon, United States
Salary Not specified
Posted date
Aug 13, 2021

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Position Type
Administrative, Deans
Employment Level
Employment Type
Full Time
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Executive Assistant to the Dean of Students

Job no: 527992
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: Office of the Dean of Students
Appointment Type and Duration: Regular, Ongoing
Salary: $52,000-$55,000
Compensation Band: OS-OA05-Fiscal Year 2021-2022
FTE: 1.0

Application Review Begins
August 30, 2021; position open until filled

Special Instructions to Applicants
In addition to an online application, including names and contact information for three professional references (one of which must be a current supervisor or most recent supervisor if not currently employed), please upload:

  • Cover letter explaining how you meet each of the required minimum qualifications, and any professional competencies and preferred qualifications
  • Chronological resume including work experience, education, and applicable certifications
  • Answer to the following supplemental question:
    The Division of Student Life is committed to creating a multicultural organization that actively respects, includes, and engages everyone. What does this mean to you and how, if you were selected as the successful candidate, will you help us meet this goal? Further, how will you encourage and develop a commitment to inclusivity among the students with whom you will be working?

    Department Summary
    The Division of Student Life supports the University's academic mission through comprehensive programs and services that promote and advance student learning and success, while fostering an inclusive and vibrant campus community. Student Life includes four departments, the Career Center, Office of the Dean of Students, Erb Memorial Union, and Physical Education & Recreation, and a number of key programs, including the Holden Center for Leadership and Community Engagement, Parent and Family Programs, Major Student Events (Commencement, Homecoming, University Day), Student Engagement & Success (Student Government), Student Conduct and Community Standards, and Support for Students in Crisis and Students of Concern.

    The Office of the Dean of Students is committed to advancing student learning that builds community. The Office of the Dean of Students is a learning organization that creates engaging environments to transform student learning; encourages a caring and safe community that increases our students' abilities to learn and make healthy choices; promotes inclusiveness, supports the success and growth of all students; prepares students to think critically, practice skills, and clarify values--all of which they can use throughout their lifetime; and enriches the student experience. The programs reporting to the Dean of Students work with Student Life staff, student groups, and other members of the university community in the development of curricular and co-curricular opportunities that assure the integration of academic and student life.

    Position Summary
    The Executive Assistant to the Dean of Students is a valuable member of the Dean of Students Office. The position reports to and provides administrative support for the Dean of Students (DOS). This position is expected to handle many confidential and sensitive issues and must maintain strict confidentiality in all matters. The person in this position must have the ability to anticipate problems and respond calmly and appropriately to multiple constituents—students, faculty, staff, administrators, parents and families, and community members—in a rapidly changing and sometimes challenging environment. In addition to supporting the DOS, the Executive Assistant to the DOS supervises the Office Coordinator/Front Desk Specialist and also serves as the department's human resources liaison to the Division of Student Life's shared services hub.

    The Assistant to the Dean of Students acts on behalf of the Dean and must exhibit professionalism, collegiality in a team environment, and have the ability to create a welcoming and professional atmosphere in the office environment.

    Minimum Requirements
  • Three years of broad administrative experience in a fast paced or dynamic environment.
  • Two years experience providing support to an executive, including managing a calendar and arranging travel.

    Professional Competencies
  • Excellent oral and written communication skills including the ability to write and speak on behalf of the Dean of Students.
  • Ability to manage complicated and stressful situations with poise and confidence.
  • Excellent organizational and time-management skills.
  • Ability to independently prioritize and multi-task in a fast-paced environment.
  • Understanding of, respect and enthusiasm for the educational and social development needs of students.
  • Commitment to, experience with, and/or ability to work effectively with students, faculty, and staff from a variety of diverse backgrounds in support of a welcoming and inclusive environment.
  • Proficiency with software applications for calendaring, email, word processing, and financial reporting.

    Preferred Qualifications
  • Bachelor's Degree.
  • Professional experience in higher education, student affairs, mental or medical health care setting, fast-paced office setting, or related field.
  • Special events planning.
  • Proficiency with Microsoft Office product and Banner applications.
  • Experience in supervising or leading the work of others.
  • Experience in Human Resources

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit

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