Startup Program Assistant

Position Summary

UB Business and Entrepreneur Partnerships ( BEP ) is seeking a Startup Program Assistant to support activities of the Startup Ventures and Incubator Operations teams. The Incubator @ CBLS is a recently renovated space downtown on the Medical Campus where growth startups access affordable spaces, support, business expertise and student talent to accelerate success. Here entrepreneurs who value diversity, inclusion and equity collaborate with others, celebrating their differences as strengths. The Startup Ventures team provides support through programs and services to the bold thinkers, dreamers and doers who make bettering the world their life’s work, creating lasting impacts in the Western New York Community and beyond.

You will provide administrative, logistical, and operational support for both the facility and programs/services offered. This is an opportunity to engage in the exciting world of startups in Western New York and be part of BEP teams that learn from and support those advancing innovations by connecting them with experts and resources.

If you are reliable, flexible, organized, motivated, and enjoy collaborating with people from diverse backgrounds this position may be for you.

We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. Women, minorities, individuals with disabilities and veterans are encouraged to apply.

Under the direction of the Startup Program Manager, the Startup Program Assistant will have the opportunity to work with many of the units within BEP and clients of BEP providing the following support:

Program/Event Support
Assist with promotion, coordination, and logistics of events, such as educational workshops, presentations and casual gatherings, which could be virtual or in person, specifically by:

• Coordinating schedules
• Booking and confirming event space/room reservations
• Creating promotional materials and signage
• Tracking event RSVPs and attendance
• Refreshment and/or room preparation including AV equipment assistance

Operational, Administrative & Client Support

• Regularly staff reception desk at the Incubator @ CBLS and provide professional & friendly customer service by:
  • Directing clients to resources to help build relationships with all occupants & guests
  • Assist clients with equipment in the building and other issues that may arise, ensuring client needs are met as immediately as possible.
• Daily checking and maintenance of co-working space, event space, rooms, building monitors, signage coffee, snacks, and office supplies.
• Ensure spaces are in good repair, and prepared for incoming startup companies, orient them to the space, and assist in troubleshooting/solving issues upon move-in.
• Ensure website, intranet and event monitors are up to date with current information.

Database Support
Use Customer Relationship Management ( CRM ) System and application management system – training will be provided.

About BEP :
Business & Entrepreneur Partnerships ( BEP ) builds bridges between academia and industry, helps commercialize new technology and provides students with opportunities for experiential learning and employment. BEP works to connect startups and mature companies with technical expertise, incubation space, cutting-edge technology, talent, mentoring, funding resources and networks to start or grow businesses. We are a mission driven team, working together to advance innovations that will help ensure our community continues to grow with opportunity for all.

If you have questions about this opportunity or need assistance applying, please contact Sara Goodman at saragood@buffalo.edu or 716.645.3515.

About UB:
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about the Research Foundation Regular Employees benefits package.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

• Well organized, flexible, collaborative and able to manage the logistics of multiple programs and events simultaneously with attention to detail
• Demonstrate sound judgment, critical thinking, and attention to detail.
• Comfortable communicating the status of schedules/projects, flagging outstanding items and following up on them.
• Capable of working and communicating with clients, internal stakeholders, partners, and vendors.
• Education and/or experience equivalent to an associate degree.

Preferred Qualifications

For more information, click the "How to Apply" button.