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Administrative Assistant to the Dean(s) – Shaheen College of Arts and Sciences and

University of Indianapolis
Indiana, United States
Salary Not Specified
Posted date
Aug 11, 2021

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Position Type
Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Alumni Affairs, Conference & Special Event Administration
Employment Level
Employment Type
Full Time
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Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres, just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve, and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.


The Dean's Office for the Shaheen College of Arts and Sciences (SCAS) is accepting applications for an Administrative Assistant and Lecture/Performance Coordinator. This is a full-time, 37.5 hour per week, non-exempt position. This role will provide administrative support to the Dean's Office and coordinate the logistics of the Lecture/Performance program.


  • Oversee the hiring, scheduling, and management of at least six student assistants, meeting with them regularly to schedule their work at approved lecture performance events
  • Organize meetings and events, including the monthly SCAS faculty meeting, SCAS Curriculum Committee meeting, SCAS Graduate Curriculum Committee meeting, a yearly SCAS Department Chair retreat, and a bi-annual SCAS Administrative Assistant meeting
  • Collect curriculum proposals from departments, confirm all signatures, coordinate and type the agenda, ensure the agenda is distributed to the committee members along with others who may be participating
  • Type and distribute the SCAS Faculty meeting agenda to the SCAS faculty
  • Collect L/P application request forms from organizations requesting L/P credit for an event, reviewing the forms making sure they are filled out correctly and adhere to the L/P guidelines
  • Generate an agenda for the L/P committee meeting (1st Tuesday of the month), and distribute the agenda to the committee
  • Record and distribute meeting minutes
  • Notify applicants of the approval of their events
  • Maintain a database of all L/P approved events
  • Post L/P credit approval for the approved events on the My UIndy Calendar of Events
  • Post student L/P grades (credit or no-credit) for all students currently registered for L/P
  • Communicate via email, phone, or personally with L/P applicants and students who may have questions regarding L/P events


  • At least three to five years work experience as a higher-level administrative assistant or in a similar/relevant position is required
  • Strong familiarity with MS Office is required
  • Large document and spreadsheet management skills are essential
  • Familiarity with databases (Excel, Word, Adobe Acrobat) required
  • Strong interpersonal and communication skills are required
  • High school diploma required; some college preferred


  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Tuition Discount
  • Free Parking

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