Business Services Coordinator

Posting Details

Vacancy Number

S01444

Position Title

Business Services Coordinator

Working Title

Business Services Coordinator

Competency Level

Journey

Dept/School

Academic Affairs - 30000

Primary Purpose of Organizational Unit

Academic Affairs Resource Management (“AARM”) supports the Provost & Vice Chancellor for Academic Affairs in the oversight of divisional personnel and financial resources. This unit has three primary functions: (1) Academic Personnel Administration, (2) Divisional Resource Administration, and (3) a common support function that provides business administration support to divisional units that do not have a dedicated business officer. AARM provides both operational/transactional support and data/analysis that enables planning, informed decision-making, and business modeling. We believe the Academic Affairs Resource Management ( AARM ) team advances the Division of Academic Affairs through subject matter experts that integrate across the division to promote and ensure success by seeking solutions while advocating for accountability. The Division of Academic Affairs is comprised of 12 major units (including four academic colleges) and over 100 departmental units, which represents approximately 75% of a $300M university budget and about 60% of a nearly 1,900 permanent and time-limited employees.

College

Academic Affairs - 30000 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Business Services Coordinator supports the AARM Business Officers to provide fiscal management for assigned Functional Areas (FAs). This position processes and submits budget revisions, purchasing transactions, journal entries, budget reconciliations, other pay assignments as needed, and work with units and vendors to resolve issues as they arise.
This person serves as an expert resource on university systems and campus policies/procedures. They help advise unit staff on questions and provide individualized training as needed. Additionally, they help research accounting issues, analyze funds, and assist with drafting SRCI Flex documents. This person also assists with various personnel actions, as needed.

Minimum Education and Experience Requirements

Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience

All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

• Ability to work in a fast paced, deadline driven work environment; self-starter committed to excellent performance; ability to adapt to an ever-changing work environment
• Ability to manage and prioritize a wide variety of tasks and meet deadlines in a timely manner
• Experience in business administration in public higher education
• Banner experience
• Considerable knowledge of University procedures and guidelines covering budget development, personnel, and salary related issues, SRCI flexibility requirements, and the general lines of authority within a university
• Dedication to providing timely and effective customer service
• Ability to engage with stakeholders and lead through influence without authority in order to achieve common goals
• Ability to anticipate the needs and requirements of business officers to proactivity prepare information and solutions
• Ability to proactively solve problems and identify solutions for routine and non-routine challenges
• Ability to utilize advanced Microsoft Excel functionality in order to track, analyze and report financial data
• Ability to interpret and apply policies and procedures and help others to understand
• Knowledge and ability to utilize ERP skills.
• Excellent verbal, written and interpersonal communication skills that allow for the establishment of solid working relationships
• Intermediate to advanced technical skills to use a variety of software and systems (Microsoft Word, PowerPoint, Excel, Teams, Zooms, SharePoint, Forms, Power Automate, DocuSign, etc.)

Required Certifications or licensure

N/A

Recruitment Range

$41,000 - $44,700

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

8189

Job Posting Date

10/27/2021

Posting Close Date

11/16/2021

Number of Openings

Multi-Positions

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/21501
Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity with UNC Wilmington (2021)?
   • UNCW Website
   • UNCW Facebook Page
   • UNCW Linkedin Page
   • UNCW Twitter Account
   • UNCW Employee Referral
   • Chronicle of Higher Education
   • Craigslist
   • Diverse Issues in Higher Education
   • Glassdoor
   • Higher Ed Jobs
   • Hispanic Outlook
   • Indeed
   • Inside Higher Ed
   • North Carolina Job Network
   • Women In Higher Education
   • Other