Coordinator, Office of Housing (Hybrid Schedule)

Coordinator, Office of Housing (Hybrid Schedule)


At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.

We are currently seeking to fill our Coordinator, Office of Housing (Hybrid Schedule) position at the Philadelphia campus with a highly qualified and passionate individual.

Duties and Responsibilities:

• Answers incoming housing requests from housing email account (Philadelphia Campus}, and telephone inquiries. Monitors weekend inquiries, for urgency.
• Makes all housing reservations for students (after confirming eligibility) using current and newly negotiated housing options.
• C ommunicates all housing information, policies, and direction as it relates to students specific housing arrangement
• Maintains housing records of all housing properties, including leases, emergency and maintenance contacts, etc.
• R econciles credit card expense reports in Chrome River
• Is liaison for all retail negotiated properties.
• Maintains spreadsheet records of housing/student reservations, confirmations and communicates all reservations to students.
• Maintains vendor property resource listing of all potential housing opportunities and locations.
• U ploads and maintains all student housing information in Blackboard or other platforms used by the institution.
• Manages local apartment, if applicable; including booking and tracking reservations as well as any other administrative tasks associated with.
• Maintains up to date student housing policies, waivers and information for Clerkship Handbook/Manual and any other platform where appropriate.
• Enters all requisitions and is responsible for scheduling routine payments for all leased, rental properties and or other secured housing models.
• Travel within 2-3 hours from campus to remote properties under the direction of the housing director. Approximately 15% .
• Coordinates meetings with cross functioning depart ment s .
• Pro vides excellent customer service to students and outside vendors, and responds to inter- department phone calls efficiently.
• Must be able to work independently, in absence of Director of Housing.
• Other duties as assigned.

Education:

• Associate degree (Bachelors preferred}

Experience:

• At least 2 years' experience in an administrative role, preferably in Higher Education or property management.
• Strong attention to detail and approach to problem resolution .
• Knowledge and ability to use Microsoft Office: Word, Excel and PowerPoint. Ability to use Banner, Blackboard, Chrome River applications a plus.
• A valid driver's license and proof of current automobile insurance.

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.