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Equipment & Surplus Property Program Manager (Rhode Island School of Design)

Rhode Island School of Design
Rhode Island, United States
Salary Not Specified
Posted date
Aug 12, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Financial Affairs, Grants & Contracts
Employment Type
Full Time
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Job Summary

RISD’s Procurement Services department seeks an Equipment & Surplus Property Program Manager to develop and manage an inventory system for tagging, valuation, and tracking RISD’s capital and non-capital equipment, as well as surplus property disposal, surplus property accounts receivable.

Daily responsibilities include maintaining policies on equipment management, valuation of items for disposal. This position develops a disposal plan and oversees the process for disposal including billing, payment, distribution. The successful candidate will be a part of a small, close-knit team that is highly responsive and well-respected across the institution; learn more about the department here . We seek a culturally competent candidate who will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.

Essential Functions
  • Leads and administers the equipment surplus and capital assets programs and is responsible for the entire life cycle of equipment post-procurement by tagging, locating, inventory, sales, and disposal for all departments/centers/units within Rhode Island School of Design.

  • Serves as the principal administrative contact for the equipment program by developing and implementing systems, policies and procedures for equipment management.

  • Manages the surplus property program by developing and implementing systems, policies and procedures for selling, donating, or disposing of equipment and other property.

  • Serves as a local resource and capital equipment subject matter expert for faculty, staff and students and answers questions regarding local and federal capital equipment policies.

  • Ensures financial compliance with College policies and procedures and applicable local, state, and federal rules and regulations for all equipment/materials purchased.

  • Maintains accurate asset data.

  • Tracks and monitors equipment fabrications and work-in-progress projects from start-up through placement in service.

  • Gathers, prepares and analyzes asset data to provide asset reports to faculty, department directors, the Office of the Provost, Controller’s Office, Finance, Campus Services, IT, Research and other internal and external constituents as necessary in order to effectively manage equipment in full compliance with local and federal policies.

  • Prepares for and coordinates internal and external audits of equipment.

  • Partners directly with sponsored research administrators and Accounting to resolve capitalization issues.

  • Provides day-to-day transactional support in equipment tagging, equipment inventories, and other transactional responsibilities.

  • Assists with the development of multi-year equipment replacement plans.

  • Manages equipment and surplus property financial reporting, compliance with applicable regulations, development of systems, and review and approval of transactions.

  • Provides technical expertise, problem resolution, and training for departments on equipment management and disposal.

  • Prepares, administers, analyzes, models, and forecasts equipment and property budgets to inform financial planning and decision making.

  • Serves as the liaison within the College to provide comprehensive financial analysis and budget management for equipment/property surplus.

  • Ensures financial compliance with College policies and procedures and applicable legal rules and regulations.

  • Oversee interim and year-end fiscal processes for equipment and surplus property including inventory valuation and financial accounting in RISD’s ERP system.

Required Knowledge/Skills/Experience
  • Bachelor's degree or equivalent combination of education and work experience required

  • Minimum of 5 years’ relevant work experience including inventory management, accounting and/or purchasing.

  • Strong working knowledge of fixed asset policies and procedures

  • Computer competency with spreadsheets and database software required

  • Demonstrated ability to communicate effectively (written and verbal) and to develop strong working relationships with faculty, staff, and students across the College

  • Strong organizational skills, attention to detail, and the ability to multitask and tackle multiple projects independently are expected

  • A proven commitment to excellent customer service is required

  • Proficiency with ERP Software, Microsoft Office Suite, relational database applications required

  • Prior experience working in an academic environment is a plus

  • Ability to work and communicate inclusively and effectively within a broadly diverse community of faculty, staff, and students



Work Schedule:

35 hours per week

Employment Status:

Full-time, Exempt



Documents Required to Apply:


Cover Letter

Incomplete applications will not be considered. Please upload all required documents.

The successful candidate will be required to meet our pre-employment background screening requirements.

For certain positions, RISD is currently supporting remote work arrangements due to the pandemic. When work resumes in person, employees are expected to perform work on campus.

RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.

For internal use only - Job Family:

Accounts Payable & Purchasing
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