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Accountant I - Payroll

Employer
Colorado State University Pueblo
Location
Colorado, United States
Salary
$45,384.00 - $66,408.00
Posted date
Aug 11, 2021

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Administrative
Employment Type
Full Time
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DEPARTMENT INFORMATION:

This work unit exists to support the institution's mission by providing a functional campus environment. In general, this includes performing collections and disbursement activities for students, faculty, staff, and outside vendors; generating and preserving financial records of the institution; accounts receivable, accounts payable, cashiering, payroll, grants and contracts, debt payments and Federal Perkins loans, Federal Title IX  financial aid, State-funded financial aid and institutional grants-in-aid; develop and enforce policies to ensure that transactions are accurately recorded, that expenditures are made in accordance with State laws, federal grant provisions and contractual agreements, and that University assets are adequately protected from loss and/or misuse, for the enhancement of Colorado State University Pueblo and the learning environment.

Accountant class series description available online.

DESCRIPTION OF JOB:

THIS JOB ANNOUNCEMENT IS OPEN TO ONLY CURRENT STATE OF COLORADO RESIDENTS. This position processes all aspects of payroll for university employees. Duties include analyzing and resolving problems regarding mid-month payroll for student and non-student hourly employees and month-end payroll for faculty and  staff. This  position works independently to compile and verify payroll changes, deductions, job offer amounts, supplemental pay, retirement information, direct deposit information, tax withholding and leave payouts. Additional duties include preparing W-2s on an annual basis and ensuring compliance with Federal and State agencies' requests for information by completing surveys and reports in a timely manner. This Payroll Accountant I provides information to internal and external auditors as needed, as well as prepares exhibits required by the Office of the State Controller and footnotes required by the Colorado State University System Office. This position works directly with Information Technology Services to develop or improve computer processes. The Payroll Accountant I will determine sufficient funds to cover mid-month and month-end payroll and will facilitate a wire transfer from the State of Colorado Treasury Office to the appropriate university bank account.

Primary Duties:
  • Processes all aspects of mid-month student and non-student hourly employee payroll. Verifies and loads temporary hourly timesheets. Contacts supervisors regarding unapproved electronic timesheets. Researches any problem that supervisors and students are having with electronic timesheets and works closely with Technology Services to resolve issues. Identifies PERA retirees and codes those students subject to student retirement program. Determines and enrolls eligible student employees for appropriate retirement program through online process. Researches conflicting hour1 for any student holding multiple positions. Confirms appropriate conversion from work-study to hourly. Calculates overtime earned by student and non-student hourly employee&. Prior to final processing, reconciles all timesheets to payroll system reports. Processes payroll upon completion of reconciliation process. Following mid-month payroll, compiles deductions and balances with vendor invoices. Independently decides when a supplemental processing is necessary. Enters payroll adjustments as requested. Determines sufficient funds to cover mid-month payroll disbursements and related vendor payments and facilitates a wire transfer from the State of Colorado Treasury Office to the appropriate University bank account.
  • Processes all aspects of month-end payroll for faculty and staff. Compiles and implements all changes to payroll, including garnishments, wage assignments, direct deposit enrollments, withholding selections, voluntary deductions. revised contract amounts, shift and overtime payments, leave without pay, Imputes income, tier 1 assistance, etc. Confirms job offers are being paid appropriately. Ensures all payments and deductions are properly coded for withholding. Identifies and codes PERA retirees. Prior to final processing, reviews all changes for month-end payroll and reconciles to payroll system reports. Processes payroll upon completion of reconciliation  process.  Following month-end payroll, compiles deductions and reconciles with vendor invoices. Independently decides when a supplemental processing is necessary. Enters payroll adjustments as requested. Determines sufficient funds to cover month-end payroll disbursements and related vendor payments and facilitates a wire transfer from the State of Colorado Treasury Office to the appropriate university bank account. Meets with terminating employees regarding payroll questions or issues. Maintains spreadsheet for accounts receivable regarding insurance premium payments from retirees and employees on leave without pay. Reviews delinquent amounts on the spreadsheet.
  • Completes various reports as required by federal and state deadlines, such as PERA reporting, 941, state unemployment, monthly employee count, and other reports. Answers and submits payroll and employment surveys as requested by Federal and State Agencies. Completes employment verification requests upon request. Reconciles monthly PERA premiums and submits report online. Researches request from PERA for past earnings. Initiates payment for quarterly state unemployment liability after analyzing invoice and coding employee type. Maintains and updates payroll procedures manual. Investigates questions regarding payroll checks through online banking services and/or image software. Works with Information Technology Services to create software enhancements or modify existing processes. Creates and runs reports to generate information for year-end exhibits, footnotes, financial aid inquiries, and census surveys. Provides documentation for internal and external audit requests.
  • Prepares W-2 IRS forms on annual basis. Adds taxable items that do not occur on payroll, such as car allowances, prizes, life insurance, moving expenses, etc. and verifies Medicare is calculated correctly on these items. Determines Medicare for life insurance by identifying and calculating taxable portion of coverage based on IRS rates. Performs this function multiple times throughout the year to accommodate salary changes and terminations. Distributes W-2 IRS forms to employees and IRS pursuant with required deadlines. Ensures a payroll check issued in a previous year is voided correctly and not reported in current payroll amounts.

MINIMUM QUALIFICATIONS, SUBSTITUTIONS, CONDITIONS OF EMPLOYMENT & APPEAL RIGHTS:

Minimum Qualifications
  • Bachelor's degree from an accredited institution in accounting.
Substitutions
  • Bachelor's degree form an accredited institution which included 27 semester hours of accounting or auditing coursework will substitute for the degree requirement
  • Additional appropriate experience will substitute for the degree requirement on a year-for-year basis
  • Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement
Preferred Qualifications
  • Three years of payroll processing experience
  • Multi-state payroll processing experience
  • Certified Payroll Professional and/or Fundamental Payroll Professional Certification
  • Experience with AIS or Glacier payroll software
APPEAL RIGHTS:If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

SUPPLEMENTAL INFORMATION:

All interested candidates must apply through the on-line application system. No other format of application materials will be accepted. Applicants must attach the following documents, in order to be considered for this position: 
  1. a letter of intent (cover letter);
  2. a current resume or CV;
  3. unofficial or official transcripts showing required degree conferred;
  4. three professional references with contact information.
Applications submitted without the required attachments above or an application not completed in its entirety will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information. Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4:00 p.m. (MST) on Friday, August 27, 2021, will be given full consideration.

About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy.  Students can choose from 35 undergraduate programs with 81 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business; the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 13 graduate programs. CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.  At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life. Colorado State University Pueblo offers a comprehensive benefits package including:
  • Medical Insurance and Prescription Drugs 
  • Dental Insurance 
  • Vision Insurance 
  • Flexible Benefit Plan 
  • Basic Term Life Insurance 
  • Voluntary Term Life and AD&D Insurance 
  • Long-Term Disability Insurance 
  • Employee Assistance Plan (EAP) 
  • Travel Accident Insurance 
  • Voluntary Critical Illness and Accident Insurance 
  • Wellness Incentive Program
  • Annual & Sick Leave 
  • Retirement Plans
About Pueblo, Colorado  
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries. CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check. The University reserves the right to check additional references, with prior notification given to the candidate.  

Note:
 The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.  It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Office of Human Resources & Institutional Equity at (719) 549-2441 or hr@csupueblo.edu.  In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety. 
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