Senior Administrative Assistant-Criminal Justice

Employer
Washburn University
Location
Kansas, United States
Salary
Salary Not Specified
Posted date
Aug 11, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time


Position Details

Position Title

Senior Administrative Assistant-Criminal Justice

Position Number

000375

Position Summary

The Senior Administrative Assistant provides administrative support to Criminal Justice and Legal Studies faculty, instructors, staff, and students in our department, and all visitors that may contact the department.

Essential Job Functions of Position

The Senior Administrative Assistant provides administrative support to the Criminal Justice and Legal Studies faculty, staff, and students. Essential job functions of the position include but are not limited to:

Responsible for providing quality customer service and fulfill receptionist duties to all visitors that may contact the department. Provide or obtain information in response to inquiries or specific issues that arise, contacting students as necessary to facilitate communication.

Serve as liaison between faculty, the Chair, and students.

Maintain calendars, schedules, and plan events and meetings. Reserves meeting space and equipment; compiles, types, and copies meeting agendas; notifies participants; assembles handouts and information packets; and handles other meeting details to organize department meetings, advisory board meetings, and special events.

Maintain office supply inventory and order supplies as needed. Oversee use and maintenance of office equipment. Initiate repair or maintenance as needed.

Establish and maintain student and other department files, ensuring the confidentiality of sensitive information. Copy, assemble, and distribute correspondence, tests, and other documents, as appropriate.

Assist with ordering textbooks and desk copies as requested by instructors following Bookstore procedures.

Enter student overrides into appropriate software programs to assist faculty and adjuncts. Prepare outgoing and process incoming mail.

Track and maintain records of expenditures alert the Department Chair to issues and concerns as they develop. Compile information, complete and submit payment vouchers, travel forms, and other budgetary forms to initiate payment as required by University policy and procedure. In addition, record and track invoices and procurement card use to maintain an accurate record of Department expenditures.

Interview, select, supervise, train and evaluate student workers employed by the Criminal Justice and Legal Studies department.

Perform additional job-related duties as assigned or as appropriate.

Non-Essential Job Functions of Position

Education and Experience

High school diploma, GED, or equivalent. Two years of experience providing administrative support or completion of a course of study at the post-secondary level in Office Management/Support and one year of experience providing administrative support or college degree and work experience in an office environment; preferably with a Learning Management System.

Knowledge, Skills & Abilities

Licenses, Certifications & Registrations

Additional Requirements (e.g. Physical Demands)

Campus Security Authority

No

Special Instructions to Applicant

Advertised Pay

11.39 per hour with potential for a higher rate commiserate with experience

Work Schedule

Regular Business Hours

Full-time/Part-time

Full Time

Average Hours per Week

40

Months per Year

12

FLSA

Non-Exempt

FTE

1

EEO Statement

Washburn is dedicated to providing a student-centered and teaching focused academic environment and a curriculum that engages the diversity of human experience across the globe. We seek candidates who are committed to Washburn’s efforts to create a climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented in higher education. Application materials should clearly articulate how the candidate will contribute to the University’s commitment to diversity and inclusion through their teaching, research, and/or service.

Washburn University is an EOE . Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Posting Number

S0264P

Background Check Required?

Yes

Driving History Checked?

No

Drug Screen Required?

No

Anticipated Start Date

Position End Date (if temporary)

For earliest consideration apply by

08/25/2021

Posting Close Date

Open Until Filled?

Yes

Quick Link for Direct Access to Posting

https://washburn.peopleadmin.com/postings/3690
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma, GED or equivalent?
    • Yes
    • No
  2. * Do you have two years providing administrative support, OR completion of a course of study at the post-secondary level in Office Management Support and one year experience providing administrative support, OR a bachelor’s degree and work experience in an office environment.
    • Yes
    • No
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

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