Assistant Director, Grants Management for the School of Engineering

Posting Title
Assistant Director, Grants Management for the School of Engineering

Job ID
2021-10431

Category
Staff

Position Type
Regular Full-Time

Overview
The Assistant Director, Grants Management will play a critical supporting role managing a portfolio of research grants within a specified school. This role will ensure the timely and accurate administration of sponsored research grants, including the coordination of internal and external research partnerships during the pre-award application and post-award process. Reporting to the Associate Vice President for Institutional Partnerships, with accountability to the Dean of the School, the Assistant Director, Grants Management will serve as a key liaison between faculty and other University units that administer, monitor, and/or oversee grant and research compliance. The position will also help inform the development of new and enhanced pre- and post-award policies at the University. The incumbent must possess outstanding project management skills, have excellent time management and organizational skills, be very detail-oriented, exhibit excellent analytical skills, have demonstrated proficiency in Excel and web-based tools, be a flexible and strong communicator (both in writing and in person), and should possess a high degree of emotional intelligence, enabling seamless work with faculty and leadership at all levels within the University. The incumbent should also possess high integrity and exercise discretion regarding the handling of confidential data.

Responsibilities
• Award Administration – supporting the needs of faculty who have been awarded grants, which entails: ensuring compliance with funders' reporting and financial requirements for award administration; reviewing budgets and expenditures, tracking and coding expenses where needed; working with the Office of Sponsored Accounting and the relevant faculty member(s) on purchasing, hiring, invoicing and payments, all within the guidance of University policies and procedures; supporting faculty with on the preparation and submission of narrative progress and final reports; and assisting with the maintenance of records required for financial reporting. As needed, the Assistant Director, Grants Management will also assist with funder communication related to grant reporting, administration, and compliance.
• Pre-Award Application Support: This function can entail a range of activities that include partner coordination to develop and/or obtain the required application materials, such as sub-recipient budgets, letters of support/memorandums of understanding, statement of work, bio-sketches etc./scheduling, budget preparation and facilitating review, preparation of supporting materials and Q/C checks against agency/funder guidelines, and support on the internal routing process to obtain required school and institutional approvals / uploading to the appropriate online portals where needed.
• Coordination -- the Assistant Director, Grants Management will play an important role triangulating with the embedded Advancement team within the School (Director of Advancement), and Institutional Partnerships (central) to help triage and source new faculty member interest in pursuing federal funding and ensure that the team considers new opportunities and delivers proper support and counsel to first-time or new applicants. To support compliance and award stewardship, the position will coordinate/host post-award meetings, including new award kick-offs and monthly progress check-ins, as well as develop and monitor project management and reporting timelines of the portfolio of grant awards. Supports the Office of Sponsored Accounting and other departments in managing sub-award agreements to support monitoring, compliance, and reporting.
• The incumbent will also work with the AVP and other University stakeholders to help improve pre-award and post-award policies and procedures at the University. Other duties as assigned, in fulfillment of the research mission of the University.
• Supports the Division of University Advancement in achieving its strategic and fundraising goals, as well as Campaign goals, through positive and productive interaction and collaboration with all departmental staff, University liaisons, and external constituents.

Qualifications
A Bachelor's Degree with three to five years of managing or administering grants and/or sponsored projects in collaboration with faculty/subject-matter experts in a nonprofit institutional setting (preferably higher education).Strong Excel and analytical skills and attention to detail. Strong ability to manage up and across an organization. Demonstrated experience with sponsored program accounting, procurement, accounts payable and other research administrative functions, and the ability to coordinate among diverse constituents within the University.

Knowledge of governmental regulations pertaining to sponsored research (e.g. FAR, A-21, A-110, A-133, Uniformed Guidance (2CFR200) preferred. Working knowledge of financial, grants submission (ie. Fastlane, grants.gov) and management tools, and donor database tools (Raiser's Edge), a plus.Excellent analytical skills; proficiency in Excel and web-based tools. Demonstrated experience in proposal preparation, budget development and submission; Experience with all types of award mechanisms (grants, contracts, subcontracts, and cooperative agreements); Ability to interpret and apply sponsor, institutional, and departmental policies; Demonstrated ability to research, investigate, analyze, and interpret proposal, award, fiscal and compliance requirements; Demonstrated experience in a collaborative work environment; Must possess strong organizational skills and be an effective communicator both verbally and in writing.

To Apply, visit:
https://staff-cua.icims.com/jobs/10431/assistant-director%2c-grants-management-for-the-school-of-engineering/job

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