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Administrative Specialist

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted date
Aug 9, 2021

View more

Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Administrative
Salary Band
Not specified
Employment Type
Full Time
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The Oncology Department is seeking an Administrative Specialist who will support the BMT, Lymphoma, and Leukemia Program Directors and the Assistant Administrator in Hematologic Malignancies with high level administrative support. Responsibilities are heavily focused on significant and important project responsibilities and comprise the majority of this position’s effort. Project assignments require considerable research, initiative, independent discretion and specialized knowledge and abilities.

Specific Duties & Responsibilities:

  • Plan, coordinate, publish all clinical schedules including attending schedules and on call schedules.
  • Oversees published calendars including AMION, and Centrex On Call System.
  • Lead the HMBMT conversion to Qgenda provider scheduling software.
  • Develop and maintain HMBMT intranet site.
  • Develop systems and processes to track, monitor, and ensure compliance:
  • Clinical licenses (Maryland medical license, Out of State physician licenses, CRNP, PA, Maryland and Federal controlled substance licenses)
  • CME required for FACT Accreditation
  • Mandatory myLearnings
  • Human Subjects Research Recertifications and required in-person trainings
  • Provide high level administrative support to Program Directors.
  • Coordinate faculty meeting agendas and guest speakers.
  • Coordinate faculty appointment and promotion material documents.
  • Coordinate faculty recruitment efforts including interviews, talks, and paperwork.
  • Plan and oversee lectures, CME approved sessions, and special events.
  • Manage issues relating to the physical facilities.
  • Project responsibilities comprise the majority of its responsibilities.
  • Project assignments require considerable research, initiative, independent discretion and specialized knowledge and abilities.
  • Assist in the training of new administrative assistants.
  • Interpret, monitor, and analyze information regarding operating policies and procedures.
  • Produce power points as requested.
  • Exercise independent judgment in the resolution of administrative problems.
  • Use various software applications, e.g., spreadsheets, databases, word processing, and other information systems.
  • Operate office equipment, e.g., photocopier, fax, personal computer.
  • Minimum Qualifications (Mandatory):

    • Bachelor’s Degree.
    • Five years of high level expertise.
    • Experience with faculty appointment process preferred.
    • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

    Special Knowledge, Skills, or Abilities:

    • Excellent communication, presentation, and interpersonal skills required. Ability to express ideas clearly and logically and undertake independent problem solving.
    • Ability to interact with diverse groups of people within the institution and from outside agencies.
    • Ability to organize and manage multiple competing priorities and to meet deadlines.
    • Knowledge of approaches and methods for performance improvement.
    • Ability to multitask and build consensus within a complex and diverse organizational structure.
    • Possesses strong networking skills to work with outside agencies, advocacy groups, and other related organizations.
    • Ability to successfully problem-solve challenges as they arise.
    • Ability to create and develop programs utilizing project management skills.

    JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

    Classified Title: Administrative Specialist

    Role/Level/Range: ATP/03/PC
    Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
    Employee group: Full Time
    Schedule: M-F 8:00am-4:00pm
    Exempt Status: Exempt
    Location: School of Medicine Campus
    Department name: ​​​​​​​SOM Onc Hematologic Malignancies
    Personnel area: School of Medicine

    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, please visit:https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

    School of Medicine - East Baltimore Campus


    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
    Important legal information
    http://hrnt.jhu.edu/legal.cfm
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