Schedule Information: 8:00 - 4:30, Monday through
Hours per Week: 37.5 hours per week
Benefits: Health, Dental, Life & Disability; Sick,
Vacation & Holiday Pay; Personal Business; Harper Tuition
Waivers; and Professional Expense
Work Conditions: Work is primarily indoor and sedentary in
Duties of Position: Responsible for providing administrative
assistance to the Dean of Resources for Learning (RFL), which
includes Library Services and the Academic Support Center, and
assisting in coordination of the operational details in the
Oversees day-to-day operations of the RFL Division office,
including the Division's budget, full-time and adjunct library
faculty salary notification distribution, the Dean's
calendar/meeting invitations, and Division semester calendar.
Maintains and monitors budget records for the Division including
requisitions, purchase orders and encumbrances associated with
budget needs in office operations. Assembles budget information and
assists in the preparation of the Divisional budget.
Monitors vendor and consortia agreements, contracts, and payments
to ensure timely delivery of all documents.
Responsible for Human Resources related activities including:
posting new job listings, on-boarding all full-time and adjunct
faculty, staff and student workers. Submits PANS for
account/assignment changes and terminations.
Prepares manual salary notifications for full-time faculty
overloads and summer assignments and salary notifications for
Distributes fall and spring semester availability forms for adjunct
faculty and prepares a spreadsheet to assist with final scheduling
of the reference desk and Library instruction coverage.
Assists the Dean in coordinating the full-time faculty evaluation
and promotion process, tracks timeline for adjunct faculty
evaluations and schedules classroom and/or reference desk
Coordinates IT access, facility, and maintenance requests.
Provides assistance and general information to library faculty,
staff, and student workers as needed. Handles routine inquiries on
the Dean's behalf.
Coordinates the fall and spring division meetings, including room
reservations, technology requests and catering orders.
Monitors adjunct faculty sick/personal leave time requests.
Assists the Dean in submitting full-time faculty summer term earned
sick time to Human Resources and Payroll.
Assists the Dean to reconcile adjunct Reference Desk, Archives and
MakeShop scheduling with allocated budgets.
Establishes, organizes and maintains operational and confidential
division personnel files.
Assists with data collection and distribution required for national
surveys and other division reports.
Assists with Library programming, presenter payments and
Maintains the confidentiality of the office.
Performs related duties as assigned.
Educational Requirements: Associate Degree or equivalent
with specialized computer skills training including Word, Excel,
Power Point and Access.
Experience Requirements: Four years of progressively
responsible office experience and demonstrated administrative
skills. Proficiency with Microsoft Office (Word, Excel, Power
Point) required. Four years of bookkeeping and accounting
experience preferred. Excellent verbal and written skills required.
Previous experience with Library management systems and
proofreading skills preferred.
Application Review Date: Applications are accepted until the
position is filled though priority will be given to applications
received on or before: August 23, 2021
Requir ed Documents: ***A resume and cover letter
are required to complete the application process***
* Official transcripts required upon hire
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.
Harper College is an Equal Opportunity Employer. We strive to
create an inclusive learning and working environment where
individual differences and identities are respected, valued and
embraced. We encourage women, people from historically
underrepresented groups, individuals with disabilities and veterans
Advertised: August 09, 2021 Central Daylight Time