Property Clerk II
Unit 7 - CSUEU - Clerical and Administrative
Support Services, Administrative, Probationary, Part Time
Anticipated Hiring Salary: Low $2,000's/month for this
$3,212 - $5,810 per month for
Open until filled.
Application Review Begins August 23,
Powered by an inspiring Founding Vision
, California State University, Monterey
(CSUMB) is a mid-sized comprehensive baccalaureate and
masters granting university whose staff and faculty help transform
student lives through a focus on student success and engagement
through project-based learning, service learning in its regional
community, and the promotion of multicultural and global
perspectives on and beyond campus. CSUMB is both a Minority Serving
Institution (MSI) and a Hispanic Serving Institution (HSI) and has
a vibrant, diverse student body of over 7,400 students. The
university's Strategic Plan
prioritizes inclusive excellence through recruiting and investing
in the development of a diverse body of faculty, staff, and
administrators. CSUMB's sustainability initiative is to be carbon
neutral by 2030.
The university's faculty and staff, many of whom live in the East
Campus housing development, appreciate living and working so close
to the shores of the beautiful Monterey Bay. As one of the 23
campuses in the California State University (CSU) system, CSUMB
offers excellent benefits, including access to below market rate
campus housing and competitive salaries for faculty and
Under the general supervision of the Interim Manager of Business
and Support Services, the Property Specialist is the primary staff
person responsible for the establishment, implementation, and
operation of property control for the campus. The Property
Specialist will monitor State-purchased, University
Corporation-purchased, and Otter Student Union-purchased property
items, verifying and properly marking them, and issuing of new and
existing property item records. This also includes maintenance of a
computerized property tracking and reporting system
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are
not limited to, the following:
Implements, establishes, and maintains property accounts and
records of location of value- designated property items, including
existing buildings, infrastructure and equipment, software and
furniture additions. Regularly records University, University
Corporation, and Otter Student Union property using barcode labels
and other identification methods.
Assesses purchase orders and procurement card data to
anticipate incoming property and uses paid invoices to validate
property valuation for recording receipt of property. Inputs data
for new. existing, and deleted property using a computerized
tracking system for inventory purposes. Makes notations and
maintains documentation used in the tracking process. Ensures
accuracy of database information.
Monitors, interprets, and applies specialized guidelines and
procedures relating to asset/property management. Works in
coordination with Manager, regarding property disposal and is
responsible for periodic field verifications of assets throughout
campus and other locations.
Prepares monthly reconciliation reports/statements of property
inventory including cost of property and classification, determines
property items to be repaired, salvaged, or disposed, and review
and reconcile property records prepared by department designees.
Assists in annual asset reporting requirements.
Works collaboratively with campus personnel and assists
department designees in the development and reconciliation of
property accounting and recording. Provides appropriate
documentation, including Request for Property Survey Reports, as
needed. Informs and communicates with campus personnel regarding
Reconciles property records and inventory discrepancies.
Oversees and secures-warehoused property to ensure accessibility,
usability, and tracking.
Accounts for transfers of property to departments upon request
and as approved by authorized personnel. Provides information
regarding procedures, as needed. Coordinates property requests and
transfers of personal property from outside agencies to California
State University Monterey Bay, completing any request forms
Administers the campus surplus equipment program through
surplus auction listings and coordination.
KNOWLEDGE, SKILLS AND
- Perform other job-related duties and special projects as
- May participate in committees, as required.
of the methods and practices
used to inspecting, maintaining, issuing, taking and
inventory; general knowledge of property accounting and disposal
and departmental budget preparation.
to inventory widely scattered and diverse
property; reconcile inventories with control accounts; inspect and
recommend proper maintenance of property; lead the work of others,
keep inventory control records and make reports; read and write at
a level appropriate to the duties of the position, and ability to
make mathematical calculations.
Three years of experience inventorying and maintaining control
records for a wide variety of property, equipment,
or expandable store-keeping items. Prospective applicants who have
not had the experience listed may be considered eligible based on
evidence of meeting the above minimum qualification of the
Ability to maintain and update asset records. Ability to deliver
excellent customer service to internal and external customers.
Ability to lift and move boxes up to 40 pounds. Ability to work
effectively and interpedently in a diverse university environment.
Ability to learn and use personal computers and appropriate
Knowledge of sequential and location bar coding. Knowledge of
correct moving procedures and safety requirements. Ability to use
an automobile safely and legally.
Knowledge of personal computers and related software. Demonstrated
ability to address the essential functions associated with this
position including the knowledge and abilities identified
Technical fluency with Banner, Oracle/PeopleSoft, CSU Common
Management System or equivalent student/finance information system;
Microsoft Office Professional Suite, and Google mail and
calendaring programs; Spreadsheet and report building
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION
- All offers of employment are contingent upon the successful
completion of a background check (including a criminal records
- The person holding this position is considered a “mandated
reporter” under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
Order 1083 as a condition of employment.
- This position will have a duty to report to the Campus Title IX
Officer information pertaining to victims of sex discrimination,
sexual harassment, sexual misconduct, dating/domestic violence, and
stalking as required by CSU Executive
- Must possess and maintain a valid license to drive in the State
of California, pass the Defensive Training Class, and be insurable
under the University's liability coverage.
Office environment with standard equipment and tasks. Position
requires working at a computer and desk for extended periods of
time. Requires travel between campus offices and off-campus
There are components of this job which are deemed essential on
campus. This position will primarily work on the main campus, with
occasional work from home. This position requires working on campus
with students. The health and safety of our students, faculty, and
staff remain our highest priority. In the fall, students, faculty,
staff, and the community can expect that masks will be required and
that the appropriate degree of social distancing will be in place
in all areas based on evolving guidance. Additionally, all
students, faculty, and staff are encouraged to be vaccinated before
coming to campus. All community members who work or attend class on
campus should expect to participate in a random or periodic testing
system. CSUMB will communicate more information about vaccination
requirements and testing protocols when the details become
- Type of Appointment: Part-Time Probationary
- Collective Bargaining Unit: R07 - Clerical & Administrative
Support Services (CSUEU)
- Anticipated Campus Hiring Salary: Low $2,000's/month for this
CSU Salary Range
- FLSA Status: Non-Exempt
CSUMB offers a premium benefit package that includes outstanding
vacation, health, dental & vision plans; a fee waiver education
program; membership in the California Public Employees Retirement
System (CalPERS); and 14 paid holidays a year. For more
CSU Benefits R07
. Additionally, University Corporation
at CSU Monterey Bay provides access to affordable campus housing
based on availability, visit: Employee
For full consideration, applicants must complete the required
online application prior to the priority screen date found at
Application submissions received after the application screening
date will be reviewed at the discretion of the University.
Materials submitted become the property of CSUMB and will not be
CSUMB is not a sponsoring agency for staff or
Reasonable accommodations will be provided for qualified applicants
with disabilities who self-disclose by contacting University
Personnel at (831) 582-3389. All employees must be eligible for
employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the
United States and is an E-Verify employer. In compliance with state
and federal crime awareness and campus security legislation,
including The Jeanne Clery Disclosure of Campus Security Policy and
Crime Statistics Act, California Education Code section 67380, and
the Higher Education Opportunity Act (HEOA), the Cal State
University, Monterey Bay Annual Security and Fire Safety Report is
available at https://csumb.edu/clery.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY
CSUMB is an Equal Opportunity Affirmative Action employer seeking
to recruit and support a broadly diverse community of faculty and
staff. We value and celebrate diversity in all its forms and strive
to foster an inclusive culture built on respect that affirms
inter-group relations and builds cohesion. We consider qualified
applicants for employment for their anticipated contributions and
without regard to race, color, religion, national origin, age,
gender, gender identity or expression, sexual orientation, genetic
information, medical condition, pregnancy, marital status, veteran
status, or disability.
To apply, visit https://careers.csumb.edu/en-us/job/503805/property-clerk-ii