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Property Clerk II

California State University, Monterey Bay
California, United States
Salary Not specified
Posted date
Aug 9, 2021

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Employment Type
Full Time
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Property Clerk II

Job no: 503805
Work type: Staff
Location: Monterey Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Part Time

Anticipated Hiring Salary: Low $2,000's/month for this part-time position
Salary Schedule: $3,212 - $5,810 per month for full-time

Open until filled. Application Review Begins August 23, 2021.


Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students. The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030.

The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below market rate campus housing and competitive salaries for faculty and staff.


Under the general supervision of the Interim Manager of Business and Support Services, the Property Specialist is the primary staff person responsible for the establishment, implementation, and operation of property control for the campus. The Property Specialist will monitor State-purchased, University Corporation-purchased, and Otter Student Union-purchased property items, verifying and properly marking them, and issuing of new and existing property item records. This also includes maintenance of a computerized property tracking and reporting system

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
  • Implements, establishes, and maintains property accounts and records of location of value- designated property items, including existing buildings, infrastructure and equipment, software and furniture additions. Regularly records University, University Corporation, and Otter Student Union property using barcode labels and other identification methods.
  • Assesses purchase orders and procurement card data to anticipate incoming property and uses paid invoices to validate property valuation for recording receipt of property. Inputs data for new. existing, and deleted property using a computerized tracking system for inventory purposes. Makes notations and maintains documentation used in the tracking process. Ensures accuracy of database information.
  • Monitors, interprets, and applies specialized guidelines and procedures relating to asset/property management. Works in coordination with Manager, regarding property disposal and is responsible for periodic field verifications of assets throughout campus and other locations.
  • Prepares monthly reconciliation reports/statements of property inventory including cost of property and classification, determines property items to be repaired, salvaged, or disposed, and review and reconcile property records prepared by department designees. Assists in annual asset reporting requirements.
  • Works collaboratively with campus personnel and assists department designees in the development and reconciliation of property accounting and recording. Provides appropriate documentation, including Request for Property Survey Reports, as needed. Informs and communicates with campus personnel regarding property status.
  • Reconciles property records and inventory discrepancies. Oversees and secures-warehoused property to ensure accessibility, usability, and tracking.
  • Accounts for transfers of property to departments upon request and as approved by authorized personnel. Provides information regarding procedures, as needed. Coordinates property requests and transfers of personal property from outside agencies to California State University Monterey Bay, completing any request forms required.
  • Administers the campus surplus equipment program through surplus auction listings and coordination.

  • Other Functions:
    1. Perform other job-related duties and special projects as assigned.
    2. May participate in committees, as required.


    Thorough knowledge of the methods and practices used to inspecting, maintaining, issuing, taking and recording.

    inventory; general knowledge of property accounting and disposal and departmental budget preparation.

    Ability to inventory widely scattered and diverse property; reconcile inventories with control accounts; inspect and recommend proper maintenance of property; lead the work of others, keep inventory control records and make reports; read and write at a level appropriate to the duties of the position, and ability to make mathematical calculations.


    Three years of experience inventorying and maintaining control records for a wide variety of property, equipment,

    or expandable store-keeping items. Prospective applicants who have not had the experience listed may be considered eligible based on evidence of meeting the above minimum qualification of the position


    Ability to maintain and update asset records. Ability to deliver excellent customer service to internal and external customers. Ability to lift and move boxes up to 40 pounds. Ability to work effectively and interpedently in a diverse university environment. Ability to learn and use personal computers and appropriate software.

    Knowledge of sequential and location bar coding. Knowledge of correct moving procedures and safety requirements. Ability to use an automobile safely and legally.

    Knowledge of personal computers and related software. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.


    Technical fluency with Banner, Oracle/PeopleSoft, CSU Common Management System or equivalent student/finance information system; Microsoft Office Professional Suite, and Google mail and calendaring programs; Spreadsheet and report building experience.

    • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check)
    • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
    • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
    • Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.


    Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.

    There are components of this job which are deemed essential on campus. This position will primarily work on the main campus, with occasional work from home. This position requires working on campus with students. The health and safety of our students, faculty, and staff remain our highest priority. In the fall, students, faculty, staff, and the community can expect that masks will be required and that the appropriate degree of social distancing will be in place in all areas based on evolving guidance. Additionally, all students, faculty, and staff are encouraged to be vaccinated before coming to campus. All community members who work or attend class on campus should expect to participate in a random or periodic testing system. CSUMB will communicate more information about vaccination requirements and testing protocols when the details become available.

    • Type of Appointment: Part-Time Probationary
    • Collective Bargaining Unit: R07 - Clerical & Administrative Support Services (CSUEU)
    • Anticipated Campus Hiring Salary: Low $2,000's/month for this part-time position
    • CSU Salary Range
    • FLSA Status: Non-Exempt

    CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For more information, visit: CSU Benefits R07. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability, visit: Employee Housing.


    For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

    CSUMB is not a sponsoring agency for staff or management positions.

    Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. All employees must be eligible for employment in the U.S.


    CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at

    CSUMB is a smoke and tobacco-free campus.


    CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

    To apply, visit

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