Senior Proposal Manager
Arizona State University
Under minimal direction of the Executive Director of Research
Development, the Senior Proposal Manager operates with a
high-degree of autonomy to lead large-scale (i.e., multimillion
dollar, multi-institution) and strategic initiatives in advance of,
and in response to, federal or philanthropic sponsored research
funding opportunities. The Senior Proposal Manager elevates the
work of Research Development by leveraging a deep understanding of
federal solicitations (e.g., RFP, FOA, RFA, BAA, etc.) and
mechanisms (e.g., grants, cooperative agreements, contracts) across
multiple federal agencies to increase the quality and quantity of
proposals and applications at Arizona State University.
$72,150 - $80,000 per year; DOE
- Contribute to growth of Research Development and the expansion
of the research enterprise at ASU through capture and proposal
- Develop relationships across ASU and the nation at a variety of
institutions to enable successful bids for research funding, i.e.,
- Independently navigate and negotiate business relationships
(e.g., subaward contracts, memoranda of understanding, etc.) that
bring substantial benefit to ASU faculty initiatives.
- Actively lead regular internal and external business
development meetings (e.g., capture strategy development and
proposal development) with faculty leadership across units at the
university in support of large and strategic initiatives for
sponsored research funding.
- Work closely with relevant leaders, faculty members, and
university staff to develop professional, complete, persuasive, and
compliant documents in response to a request for proposals (or
- Plan and execute on timelines for document production,
leveraging existing networks and policies at the university.
- Understand location, value, and contributions of university
service offerings to respond to requests for proposals, sources
sought, or information.
- Be responsible for the entire business lifecycle of a proposal,
inclusive of capture management, for multiple initiatives
concurrently or in parallel.
- Contribute to, and advocate for, industry best practices at ASU
(and within other professional groups) for proposals, inclusive of
mentoring staff, implementation of best practices, and designing
presentations on the subject.
- Clearly and effectively report on activities to the Vice
President of Research and others at similar levels.
- Ability to translate industry best-practices (as described by
the Association of Proposal Management Professionals; APMP) into
the academic environment and serve as a resource across campus for
- In addition to providing calendars, checklists, and shell
documents (e.g., annotated outlines) for proposals, responsible for
developing capture strategy for teams (working with Competitive
Intelligence), partnership negotiation, storyboarding content,
developing graphics, crafting win strategies, and win themes for
proposals irrespective of discipline or sponsor agency.
- Regular communication and interaction with sponsor agency
personnel, in formal and informal circumstances, is expected in
- Identify, assign, and coordinate internal and external
resources in support of work assigned. Internal resources include,
but are not limited to, colleagues within Research Development,
i.e., Strategic Intelligence, Limited Submissions, Graphics, and
Events, as well as internal peer review, Research
Advancement/Administration, Project Management Office. External
resources include, but are not limited to, identification and
assignment of peer review of proposals, external consultants, and
- Ability to significantly contribute to capture strategy (i.e.,
upstream positioning prior to release of a solicitation) in
partnership with university leadership and faculty teams.
- Work as a contributing member of the Research Development team
toward continuous improvement of the existing processes that
support work of ASU faculty members (e.g., creation of formal
standards/templates for capture and proposal development).
- Demonstrate team leadership within the Research Development
group, with emphasis on growing the skills and abilities of
proposal managers at ASU.
- As a leader at ASU, the Senior Proposal Manager will serve as a
mentor and trainer for staff members inside and outside of the
Research Development group, to increase ASU's research
- The successful candidate will be able leverage university
resources and their own skillset to quickly and effectively
contribute to and manage a proposal, concept note, or similar
prospectus document from concept to submission under minimal
Bachelor’s degree in business or related field and seven (7)
years’ experience in research, information analysis or program
evaluation, three (3) of which are in proposal production or
capture related experience with increasing responsibility; OR any
equivalent combination of education and/or experience from which
comparable knowledge, skills, and abilities have been achieved.
- Demonstrated knowledge of federal and philanthropic sponsor
guidelines generally, with expertise in multiple sponsor agencies,
implicit and explicit requirements.
- Experience in conveying sponsor requirements to stakeholders;
adapt extracted submission requirements as needed to complex
proposals; experience serving as an external reviewer.
- Experience in creating and maintaining an internal
resource that serves to streamline process and procedures for other
proposal professionals (e.g., boilerplate, graphics library,
- Experience in using an extensive network of colleagues and
consultants when necessary
- Experience in documenting team performance and
assesing team function upon completion of a proposal
- Demonstrated knowledge of university pre-award infrastructure,
process and procedures.
- Experience in using best practice in composition and
editing of persuasive text, messaging, and narrative construction,
including the drafting and organization of all relevant text across
all required documents
- Experience in conducting business in a professional manner
across multiple platforms (e.g., email, phone, video) across
multiple schools and units within the university.
- Experience in working with a proposal team from inception to
document delivery to determine, articulate and implement a
competitive proposal strategy;
- Experience with gap analysis and drawing upon a wide network to
close gaps in team function or approach, including internal support
- Experience in identifying potential team, sponsor, or
infrastructure issues that could compromise the quality or
timeliness of a proposal submission; able to answer complex
questions cogently using experience or appropriate
- Experience in working within the university system to
secure and use appropriate programs and platforms in support of
teaming, document coordination, and submission (e.g., ERA,
SharePoint, Dashboards, SuperReport, Research Analytics pivot
table, etc.); adept and extracting information from federal sponsor
awards databases (e.g., NSF and NIH).
- Experience in fostering partnerships;
developing understanding of needs, issues, problems; works to
developing win/win relationship
- Experience in serving as a mentor to aspiring proposal
- Demonstrated knowledge of the principles, methods and
techniques of process/quality improvement for proposal
- Experience in the principles of proposal management and
adaptation to complex proposals; regular internal and external
workshops and presentations on proposal management practices.
- Evidence of a Certification at the Practitioner level for the
Association for the Proposal Management Professionals (APMP).
- Activities are primarily performed in a regular, climate
controlled office setting subject to extended periods of sitting,
- Activities include presentations to varied audiences in person
and via video.
- Visual acuity and manual dexterity associated with daily use of
desktop computer; bending, stooping, reaching and lifting up to 20
- Ability to walk up to 20 minutes at a time.
- Ability to clearly communicate verbally in to perform
Mission: Research development works with
ASU research faculty, staff and leaders to improve funding success
and grow the research enterprise.
Values: Our office values the individual
merits and experience of every person across the network of
research at ASU regardless of gender, race, ethnicity, language or
belief system, and their inherent ability, as well as our own
ability, to learn how to improve the scale, fidelity, accuracy and
quality of our work.
Goals: We accomplish our mission through
empowering and emboldening ASU faculty, staff and students to
increase their competitive edge in support of the expanding quality
and quantity of the research enterprise.
Research development is comprised of five different functional
groups: strategic intelligence, proposal management, limited
submissions, events and graphics.
- Our strategic intelligence function provides
actionable insights and future-looking intelligence to inform
leadership decisions and proposal strategy.
- Our proposal management function connects early and
often with teams to increase the efficiency and effectiveness of
the proposal development period using industry best practices for
large-scale and strategic proposals. It also leverages the power of
graphics for communicating key themes.
- Our limited submissions function serves as a
transparent, robust system for selecting the most competitive
proposals for selected opportunities while providing actionable
feedback for all submissions.
- Our events function brings small and large groups
together to discuss current opportunities and to plan for future
ones to create a community of practice dedicated to improving
teaming, proposals and award performance within and across ASU’s
- Our graphics function measures input for work in
order to improve process and impact through effective use of
Arizona State University is a new model for American higher
education, an unprecedented combination of academic excellence,
entrepreneurial energy and broad access. This New American
University is a single, unified institution comprising four
differentiated campuses positively impacting the economic, social,
cultural and environmental health of the communities it serves. Its
research is inspired by real world application blurring the
boundaries that traditionally separate academic disciplines. ASU
serves more than 80,000 students in metropolitan Phoenix, Arizona,
the nation's fifth largest city. ASU champions intellectual and
cultural diversity, and welcomes students from all fifty states and
more than one hundred nations across the globe.
ASU is a tobacco-free university. For details
AmeriCorps, Peace Corps, and other national service alumni are
encouraged to apply.
Arizona State University is a VEVRAA Federal Contractor and an
Equal Opportunity/Affirmative Action Employer. All qualified
applicants will be considered without regard to race, color, sex,
religion, national origin, disability, protected veteran status, or
any other basis protected by law.
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campus security and fire safety programs and resources. ASU’s
Annual Security and Fire Safety Report is available online
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ASU conducts pre-employment screening which may include
verification of work history, academic credentials, licenses, and
ASU conducts pre-employment screening for all positions which
includes a criminal background check, verification of work history,
academic credentials, licenses, and certifications. Employment is
contingent upon successful passing of the background check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date
Please include all employment information in month/year format
(e.g., 6/88 to 8/94), job title, job duties and name of employer
for each position.
Resume should clearly illustrate how prior knowledge and
experience meets the Minimum and Desired qualifications of this
ASU does not pay for travel expenses associated with interviews,
unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of
“equivalent combination” in the minimum qualifications? It means
one year of higher education or 24 credit hours, is equal to one
year of experience. For example, a four year Bachelor’s degree is
equal to four years of experience.
To apply please go to www.asu.edu/asujobs/ see Req Id#