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Administrative Assistant, Student Center

University of the District of Columbia
District of Columbia, United States
Salary Not Specified
Posted date
Aug 9, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Student Activities & Services
Employment Level
Employment Type
Full Time
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Number of Vacancies: 1

Area of Consideration: Open To The Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0058/10

Salary Range: $19.02 per hour

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave. NW, Washington, DC 20008

Brief Description of Duties

The Administrative Assistant will handle the administrative and clerical daily functions of the Student Center. The Assistant will also assist in budget-related tasks for the Student Center as directed by the supervisor. The Assistant may also perform tasks to assist the Office of Student Life as assigned.

Essential Duties and Responsibilities

  • In line with established University and District government policies and procedures, initiates and monitors actions necessary to accomplish administrative details for the Student Center including but not limited to general office and recordkeeping; Provide general administrative support to the department staff and direct support to the Director, scheduling internal and external appointments; securing and stocking of office supplies, equipment, furniture, software, technology, informational resources, and other related items.
  • Assist in the financial management of Student Center operations including billing and accounts payable, monitoring budget expenditures, completing purchase requisitions, reconcile expenditures, and organizing budget documentation for items such as office supplies, travel, and professional development training. Provides the Director with weekly department budget updates. Ensures fiscal compliance with university regulations and procedures.
  • Coordinates department procurement. Performs all requisition generation, maintains a record of invoices and receipts and accounts payable for the department. Manages department purchasing card usage ensuring all University and District processes and policies are followed related to purchasing card usage. Coordinate all staff and student travel planning.
  • Assist with the coordination of events and programming logistics such as space reservations, space setup, ordering promotional items, greeting of clients, ordering event food and beverages, arranging for appropriate equipment set-up, audio-visual needs, technical personnel, police, and necessary supervision for scheduled events.
  • Provides administrative assistance to the Office of Student Life as requested.
  • Performs other duties and responsibilities as assigned that are related to those enumerated above which do not alter the basic level of responsibility of the position.

Minimum Job Requirements

  • High School diploma required. Associates degree preferred.
  • A minimum of 3 years of related work experience in office administrative, clerical, and operations work; experience with diverse, college student populations preferred.
  • Proficient in computer software applications including office productivity software.
  • Ability to learn and operate the various modules of Banner Enterprise Resource Planning & Student Information software.
  • Understanding of student center, conference, space reservations, facility management, and event services environments.
  • Excellent verbal and written communication skills; ability to listen, clearly articulate thoughts/directions/expectations and develop reports/proposals and make presentations.

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a 'satisfactory background investigation' is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: .

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