Number of Vacancies:
Area of Consideration:
Open To The Public
Pay Plan, Series & Grade:
$19.02 per hour
Open Until Filled
4200 Connecticut Ave. NW,
Washington, DC 20008
Brief Description of Duties
The Administrative Assistant will handle the administrative and
clerical daily functions of the Student Center. The Assistant will
also assist in budget-related tasks for the Student Center as
directed by the supervisor. The Assistant may also perform tasks to
assist the Office of Student Life as assigned.
Essential Duties and Responsibilities
Minimum Job Requirements
- In line with established University and District government
policies and procedures, initiates and monitors actions necessary
to accomplish administrative details for the Student Center
including but not limited to general office and recordkeeping;
Provide general administrative support to the department staff and
direct support to the Director, scheduling internal and external
appointments; securing and stocking of office supplies, equipment,
furniture, software, technology, informational resources, and other
- Assist in the financial management of Student Center operations
including billing and accounts payable, monitoring budget
expenditures, completing purchase requisitions, reconcile
expenditures, and organizing budget documentation for items such as
office supplies, travel, and professional development training.
Provides the Director with weekly department budget updates.
Ensures fiscal compliance with university regulations and
- Coordinates department procurement. Performs all requisition
generation, maintains a record of invoices and receipts and
accounts payable for the department. Manages department purchasing
card usage ensuring all University and District processes and
policies are followed related to purchasing card usage. Coordinate
all staff and student travel planning.
- Assist with the coordination of events and programming
logistics such as space reservations, space setup, ordering
promotional items, greeting of clients, ordering event food and
beverages, arranging for appropriate equipment set-up, audio-visual
needs, technical personnel, police, and necessary supervision for
- Provides administrative assistance to the Office of Student
Life as requested.
- Performs other duties and responsibilities as assigned that are
related to those enumerated above which do not alter the basic
level of responsibility of the position.
Information to Applicant
Collective Bargaining Unit (Union):
- High School diploma required. Associates degree preferred.
- A minimum of 3 years of related work experience in office
administrative, clerical, and operations work; experience with
diverse, college student populations preferred.
- Proficient in computer software applications including office
- Ability to learn and operate the various modules of Banner
Enterprise Resource Planning & Student Information
- Understanding of student center, conference, space
reservations, facility management, and event services
- Excellent verbal and written communication skills; ability to
listen, clearly articulate thoughts/directions/expectations and
develop reports/proposals and make presentations.
This position is not
part of the collective bargaining unit.
Selectee will be eligible for health
and life insurance, annual (vacation) and sick leave and will be
covered under the University of the District of Columbia' s
retirement plan (TIAA).
Equal Opportunity Employer:
The District of Columbia
Government is an Equal Opportunity Employer. All qualified
candidates will receive consideration without regard to race,
color, religion, national origin, sex, age, marital status,
personal appearance, sexual orientation, family responsibilities,
matriculation, physical handicap, or political affiliation.
Notice of Non-Discrimination:
In accordance with the D.C.
Human Rights Act of 1977, as amended, D.C. Official Code, Section
2-1401.01 et. seq., (Act) the University of the District of
Columbia does not discriminate on the basis of actual or perceived
actual race, color, religion, national origin, sex, age,
disability, sexual orientation, gender identity or expression,
family responsibilities, matriculation, political affiliation,
marital status, personal appearance, genetic information, familial
status, source of income, status as a victim of an intrafamily
offense, place of residence or business, or status as a covered
veteran, as provided for and to the extent required by District and
Federal statutes and regulations. Sexual harassment is a form of
sex discrimination which is also prohibited by the Act. In
addition, harassment based on any of the above protected categories
is prohibited by the Act. Discrimination in violation of the Act
will not be tolerated. Violators will be subject to disciplinary
Applicants claiming veterans preference
must submit official proof at the time of application.
At this time, the University of the
District of Columbia does not provide sponsorship for visas (e.g.
H-1B). This position is also ineligible for Optional Practical
A person applying for a position who
is a bona fide District resident at the time of application for the
position, may be awarded a 10-point residency preference over
non-District applicants, unless the person declines the preference
points. If selected, the person shall be required to present no
less than 8 proofs of bona fide District residency on or before the
effective date of the appointment and maintain such residency for 7
consecutive years from the effective date of the appointment.
Failure to maintain bona fide District residency for the 7-year
period will result in forfeiture of employment.
Pursuant to the requirements of the
Drug-Free Workplace Act of 1988, the individual selected to fill
this position will, as a condition of employment, be required to
notify his/her immediate supervisor, in writing, not later than
five (5) days after conviction of any criminal drug statute
occurring in the workplace.
Employment with the University of
the District of Columbia is contingent upon a satisfactory
background investigation. The determination of a 'satisfactory
background investigation' is made at the sole discretion of the
University of the District of Columbia. The University may refuse
to hire a finalist, rescind an offer of employment to a finalist or
review and may terminate the employment of a current employee based
on the results of a background investigation.
Disposition of Resume:
Resumes received outside the area of
consideration and/or after the closing date will not be given
consideration. You must resubmit your resume to receive
consideration for any subsequent advertised position vacancies. For
the purpose of employment, resumes are not considered job
applications. Therefore, if selected for employment a UDC
application will be required.
Official Job Offers are made by the University
of the District of Columbia, Office of Human Resources only.
All inquiries related to employment and
job applications should be directed to UDC Office of Human
Resources at (202) 274-5380.
The University of the District of Columbia is an Equal
Opportunity/Affirmative Action institution. Minorities, women,
veterans and persons with disabilities are encouraged to apply. For
a full version of the University’s EO Policy Statement, please