Contracts and Grants Specialist

The University of Maryland, Baltimore (UMB) Department of Pediatrics Administration is now hiring a Contracts and Grants Specialist to support pre-award and post-award management for sponsor-related funds, including development, preparation, and submission of grant and contract proposals. Ensures proposals/applications meet agency and university guidelines and are entered and routed within established timelines.

UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

The University of Maryland, Baltimore was recently ranked 13th on Forbes Magazine's list of America's Best Large Employers (February 2021).

In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.

Primary Duties

Provides grant preparation review to understand requirements for the application process. Prepares guidelines for the submission. Provides the groundwork for the application required documents. Works with management to identify priorities of gathering and processing documents and develops contract requirements containing quantifiable specifications and measurable performance criteria. Reviews application forms, contract templates, correspondence and selected agreements for appropriate presentation of compliance information. Develops timeline to meet submission deadlines and checklist of required documents. Generates required documents checklist for grant application. Acts as point of contract and develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term milestones are met. Safeguards the integrity of the grant or contract administration. Navigates the Subcontract process through University systems, and provides groundwork to partners to ensure partnership is in compliance with University standards. Collaborates with principal investigator (PI) and management to develop project plan by interpreting policy and procedure. Reconciles budget based on approved budget by sponsor. Provides current and historical budget data to project expenditures and forecast income. Works with staff on identified potential ledger variances. Prepares and reviews financial status reports and invoices. Organize the close out procedures with Faculty. Sets timelines to have the documents complete. Reviews final closeout. Ensures all results are completed and submitted to sponsor. Identifies and assists in issue resolution and escalates as needed. Acts as point of contact and advised PI on all financial transactions, such as travel, purchasing, or subcontracting. Interprets and applies Federal, State, and sponsors guidelines and requirements. Reviews applications for funding and process. Prepares grant and contract budget and application in line with University and federal policy. Maintains and tracks required training documents and ensures all parties are in compliance with regulations. Performs other duties as assigned.

  Qualifications    Education:  Bachelor's degree.

Experience:  Three (3) years of accounting, budget, contract, grant, or research administration. Related experience may be substituted for education.

Other: Financial disclosure reporting required by State of Maryland Ethics Commission.

Hiring Range: Commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/" href="https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/" target="_blank">UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.