Senior Executive Assistant for the President

Senior Executive Assistant for the President


About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,100 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.

Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.


Job Description:

Serving as the Senior Executive Assistant for the President and reporting directly to the Vice President and Chief of Staff in the Office of the President, the Senior Executive Assistant ("Sr. EA") provides effective management and coordination of the Office of the President functions using a combination of project management, communication, research and analysis, and high level administrative and relationship support skills. The Sr. EA has recurring contact with members of the Trustees, senior administrators and executives, public and private officials, the media, students, and parents. This role is an extension of the President's office and must have the highest levels of professionalism and confidentiality, with the ability to demonstrate tact and diplomacy as appropriate. The Sr. EA has the ability to exercise good judgment in a variety of situations and enjoys working in a collaborative team that is mission-driven, results-driven and community oriented. The Sr. EA supervises an Executive Assistant as part of this team. The Sr. EA also works independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Major Areas of Responsibility

• Coordinate projects and initiatives, research, track and compile information, prepare or assist with agendas, reports, briefings, memos, presentations and analysis.
• Safeguard the confidentiality of information by exercising discretion in communicating information to faculty, students, staff and other constituents served by the college and in handling administrative records, files, and similar confidential items.
• Help monitor, oversee and coordinate the flow of incoming and outgoing communications to the President and the Office of the President.
• Draft and edit various documents including internal/external correspondence.
• Serve as Assistant Secretary to the Board, assist with Board meeting scheduling and logistics, handle preparation and distribution of Board and committee meeting materials, comply with applicable rules and regulations set in bylaws regarding board and board committee matters.
• Act as liaison between the Office of the President and internal and external community members.
• Exercise a high level of professionalism.
• Recommend and assist in implementing "best practices" for office operations, work and work flow, including technology needs and practices. Evaluate on an ongoing basis.
• Develop and implement processes for timely, responsive and effective follow up within and among the office, with various internal constituencies, and with key constituencies in the external community.
• Perform administrative functions that require a thorough knowledge of the college's policies, procedures, and operations.
• Exercise initiative and independent judgment to ensure the successful operation of the office.
• Assist with the development, management and related processing/approvals of the budgets under control of the Office of the President. Prepare and maintain budgets in accordance with procedures and uphold accountability for operating within approved budget limits.
• Facilitate success of events hosted by the Office of the President including leadership team meetings and functions.
• Supervise the Executive Assistant to the President and create a professional team approach to facilitate successful office operations and coordinate day-to-day schedule and activities of the President.
• Contribute to the overall success of the College by performing other essential duties and responsibilities as assigned.
  

To prevent the infection and spread of COVID-19, and as an integral part of its public health and safety measures, College of the Holy Cross requires that all successful applicants show proof of full vaccination by an FDA-approved COVID-19 vaccine before beginning employment, unless an exemption from this policy has been granted. Applicants believing they need an accommodation of this policy because of a disability, sincerely-held religious belief, or otherwise should inform Human Resources after an offer of employment is extended; please do not include any medical, genetic, or religious information on your application materials.


Requirements:

• Bachelor's degree, 5 - 10 years of experience supporting C-suite level executive preferably in higher education
• Proficiency in Microsoft Office Suite, Google Docs, Sheets and Google Drive
  

Core Competencies

• Supervision-Ability to supervise, mentor and develop staff.
• Knowledge of statistics and other measurement tools.
• Prioritization-Ability to prioritize ongoing and new projects necessary to implementing a specific organizational program. Ability to prioritize and manage multiple tasks.
• Skill in analytical and persuasive writing and effective verbal communications with internal and external parties.
• Service Oriented- Customer Service focused with skill in continuously seeking to improve the quality of services and processes.
• Excellent Written & Verbal Communication
• Proactive Problem Solving- Initiative with resourcefulness, sound judgment and an ability to solve problems and make decisions.
• Strong Interpersonal Skills
• Flexibility and Adaptability
• Understands Risk Management and works in conjunction with personnel to uphold health and safety standards in the conduct of activities
• Strong Teamwork & Team Facilitation- supports office efforts through collaborative measures and sharing knowledge with others.
• Diversity and Inclusion: Understands the importance, values and respects diversity as an individual, in a team and within groups while fostering an inclusive and supportive environment.

Additional Information:

This is a full-time, exempt level position

College Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,100 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.

Region Description

Worcester is a city of approximately 170,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities.

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.

A member of the Higher Education Consortium of Central Massachusetts (HECCMA).

To review our Employee Benefit Options, please go to: https://www.holycross.edu/human-resources/benefits


Application Instructions:

Please attach a cover letter addressing the position requirements along with your resume. Also, please provide 2 samples of professional, written communication/correspondence; redacted examples are acceptable.

In your cover letter please address how your work supports the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission) and its core commitment to diversity and inclusion. For more information, please visit http://holycross.edu/diversity.







To apply, visit https://holycross.interviewexchange.com/jobofferdetails.jsp?JOBID=134529

The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts (http://www.heccma.org) and the New England Higher Education Recruitment Consortium (https://new-england.hercjobs.org/)

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