Antelope Valley College
Sr. Administrative Assistant - V.P. Administrative
Salary: $5,319.14 Monthly
Deadline: 8/20/2021 11:59 PM Pacific
Complete job description and application available
online at: http://220.127.116.11/counter.php?id=205142
Under the direction of a Executive Vice President/Vice
President, provides complex secretarial and administrative support
to the head of a major functional District-wide activity; manages
the daily operations of the assigned Office of the Executive Vice
President/Vice President; plans, organizes, coordinates, and
participates in activities specific to the administrator's assigned
areas of responsibility; gathers, researches, provides or handles
documents, data or information related to employee grievances,
employer's bargaining positions and negotiations proposals.
Performs other related responsibilities as may be assigned.
Organizes and manages the day-to-day activities of the
administrator's office to assure efficient and effective office
operations; coordinates communications; performs complex duties to
assist the administrator with detail. (E)
Performs complex and responsible administrative assistance
duties requiring specialized and extensive knowledge of an assigned
area of educational administration. (E)
Conducts independent research and analysis in order to complete
special and unique projects on behalf of the administrator,
including data or information related to employee grievances,
employer's bargaining and negotiations proposals. (E)
Represents the office of the assigned Executive Vice
President/Vice President and the College and handle situations as
they arise from students, outside agencies, and the general public.
Handles conflicts, complaints, issues, and grievances from
students, other departmental personnel, and the general public
based upon the application of rules, policies, regulations,
precedence, and common sense. (E)
Coordinates a variety of systems, projects, organizations, and
events on and off campus. (E)
Performs specialized administrative and project tasks that are
specific to the division worked in, i.e. workers compensation,
student violations of Student Code of Conduct, annuity program,
insurance claims, etc. (E)
Works closely with Human Resources on confidential personnel
issues, recruitment, and equivalencies, as required. (E)
Conducts a variety of assignments for the Board of Trustees and
Cabinet members, which involve conducting research, analysis, and
preparation of specific reports, including data or information
related to employee grievances, employer's bargaining and
negotiations proposals; prepares agenda items and distributes
related materials. (E)
Receives and transcribes dictation of letters and memoranda,
including material of a confidential nature; prepares
correspondence and memoranda independently or from oral
Types a wide variety of materials including correspondence,
reports, forms, applications, memoranda, letters of recommendation
and other documents. (E)
Greets visitors and answers telephones; screens calls and
visitors to conserve the administrator's time; initiates calls and
follows up with appropriate parties for timely completion of
requests; orders and maintains supplies; organizes and establishes
filing and record-keeping systems; opens, sorts and distributes
mail to appropriate parties; maintains administrator's calendar;
and arranges travel accommodations as necessary.
Provides information and answers questions from students,
District personnel and the general public regarding District
programs, policies, procedures, regulations, and State, Federal,
and local rules and regulations. (E)
Maintains a variety of complex files and records; maintains
budget and other financial records; records expenditures, transfers
funds and maintains current account balances. (E)
Provides administrative and secretarial support for committees,
task forces and other special groups within assigned functional
areas; schedules and attends meetings; prepares agendas and minutes
and maintains related records. (E)
Compiles information and data for reports and assists in the
preparation of statistical and narrative reports; conducts research
as required, including data or information related to employee
grievances, employer's bargaining and negotiations proposals.
Inspects documents, forms, records and other materials for
accuracy and completeness; processes a variety of forms and
documents according to established procedures; ensures conformance
to established guidelines and standards. (E)
Takes and transcribes minutes and distributes to appropriate
Maintains confidentiality of records and information, including
information regarding Board, District, personnel, student,
collective bargaining or controversial matters. (E)
Composes correspondence independently; determines appropriate
format and presentation; develops and revises forms. (E)
Operates a variety of office equipment including typewriter,
computer, calculator, copy machine and dictation equipment; inputs
and retrieves computerized data; and utilizes word processing,
database and spreadsheet software. (E)
Coordinates communication and activities with other District
departments and personnel, students, educational institutions,
vendors, other outside organizations and the public. (E)
Performs other related responsibilities as may be assigned.
( E = indicates essential duties of the position)
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school
supplemented by college-level course work in business, secretarial
science or related field and four years increasingly responsible
secretarial and clerical experience involving frequent public
Organization, policies and procedures of an assigned area of
Modern office practices, procedures and equipment.
Financial and statistical record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and
District organization, operations, policies and objectives.
Oral and written communication skills.
Applicable sections of State Education Code and other applicable
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Public relations techniques.
Provide complex secretarial and administrative support to the
head of a major functional District-wide activity.
Plan, organize, coordinate and participate in clerical
operations specific to the administrator's assigned areas of
To exhibit well developed organizational and interpersonal
Read, interpret, apply and explain rules, regulations, policies
Type at 60 words net per minute from clear copy.
Take and transcribe dictation/minutes accurately at a speed
necessary for successful job performance.
Work independently with little direction.
Establish and maintain cooperative and effective working
relationships with others.
Meet schedules and time lines.
Maintain records and prepare reports.
Work confidentially with discretion.
Analyze situations accurately and adopt an effective course of
Communicate effectively both orally and in writing.
Operate a computer terminal to enter data, maintain records and
Operate a variety of office equipment such as typewriter, word
processor, computer, calculator, copier and dictation
Make arrangements for meetings and conferences.
Add, subtract, multiply and divide quickly and accurately.
WORK DIRECTION, LEAD AND SUPERVISORY
RESPONSIBILITIES: Not applicable – no permanent
full-time staff to supervise.
CONTACTS: Co-workers, other departmental
personnel, senior administrators, faculty, staff, vendors,
contractors, physicians, insurance carriers, state, federal, and
Sitting for extended periods of time.
Dexterity of hands and fingers to operate a computer
Bending at the waist, kneeling or crouching to maintain
Bending at the waist, kneeling and crouching.
For a complete listing and details of all open positions
and how to apply, select the HR & Employment link on the AVC
Web site at https://www.avc.edu/administration/hr/employment
or contact the Human Resources Office at (661) 722-6311;
Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster,