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Administrative Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted date
Aug 5, 2021

View more

Position Type
Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Salary Band
Not specified
Employment Type
Full Time
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The Department of Orthopedic Surgery is searching for anAdministrative Coordinator who will provide administrative support to the faculty of the Peds Spine group to include editing/proofreading, correspondence, calendar management, meeting and travel coordination and research support.

Specific Duties & Responsibilities:

  • Arrange and coordinate JHU and non-JHU meetings. Maintain schedules for PIs.
  • Proofread technical, scientific and financial documents, as well as, all correspondence for mathematical errors, typographical accuracy and correct grammar.
  • Coordinate and organize meetings and events. Manages room reservation requests/meeting room calendars for events.
  • Arrange complex and detailed travel plans both domestic and international, to include meeting registration, hotel, and transportation needs, and ensure faculty have appropriate travel itinerary and/or documentation. Identify most suitable travel services. Perform with travel agency to verify details and arrange reservations.
  • Compile visit itinerary. Execute travel planning and coordination for outside guests
  • Research and review travel arrangements (hotel, flight and car service).
  • Assist with activities related submitting documentation for reimbursement.
  • Order supplies as needed.
  • Complete online forms.
  • Processe expenses.
  • Prepare and distribute agendas, meeting minutes and reminders for meetings.
  • Attend and records minutes of meetings. Compose agendas, documents, correspondence, and memos.
  • Assist in maintaining organization of google drive and other core project management tools utilized by the Center.
  • Use various software applications to assemble, manipulate and/or format data and/or reports and presentations.
  • Utilize the Internet to search for information.
  • Create presentations and reports at the request of the Executive Director.
  • Work collaboratively with research study team members to assure that study deliverables and report schedules are met as required by the granting agencies; track completion of assigned tasks.
  • Conduct literature review, organize bibliographic information, and summarize findings.
  • Assist in preparation of study protocols and materials and other essential study functions.
  • Assist in writing and submitting manuscripts as needed.
  • Assist with the writing and development progress reports, study tools and documents, meeting minutes, and help lead meetings and conference calls with study team and various stakeholders.
  • Perform miscellaneous related duties as assigned

Minimum Qualifications (Mandatory):

  • High School Diploma/GED.
  • Three (3) years related experience.

Additional education may substitute for required experience, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

  • Experience in a related medical office, hospital, call center or customer service environment.
  • Medical terminology.

Special Knowledge, Skills & Abilities:

  • Intermediate computer and proofreading skills.

Classified Title: Administrative Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Hourly Pay Rate Range:$17.43 - $23.95/hr (commensurate with experience)
Employee group: Full Time
Schedule:Monday - Friday 8 AM - 4:30 PM
Exempt Status: Non-Exempt
Location:School of Medicine Campus
Department name: ​​​​​​​SOM Ortho Pediatric Division
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Medicine - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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