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posted on or after July 1, 2017, will be governed by and, if
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Teaching and Research Faculty
Executive Associate Dean of Finance
School of Dentistry
School Of Dentistry
Number of Months
Grant funded position?
Mission or Goal of Unit
The primary mission of Virginia Commonwealth University ( VCU )
School of Dentistry is to educate practitioners in Dentistry who
are capable of meeting the general oral health needs of the
communities they serve. Integral parts of the mission are research,
other scholarly activities, patient care, leadership in dental
education as well as organized dentistry. Routine collaboration and
participation with VCU Dental Care and VCU Health Systems.
Chief purpose of this position in support of above mission or
Virginia Commonwealth University, School of Dentistry, is seeking
applicants for a full-time faculty position to serve as the
Executive Associate Dean for Finance. The primary purpose of this
position is to support the missions and goals, with responsibility
for the school’s financial management, budgeting, and
administration. The position will collaborate with our leadership,
serving strategically with deep integrity and an ability to be
forward-thinking. The position reports to the Dean of the VCU
School of Dentistry, VCU Dental Care Board of Directors, and builds
relationships with colleagues in the School and across the
University. The School of Dentistry reports to the VCU Senior
Associate Vice President for Health Sciences.
Manage and lead the school’s finances, budgeting and month-end
• Functions as Chief Financial Officer ( CFO ) for the VCU School
of Dentistry and VCU Dental Care (the “Corporation”). Provide
leadership in annual and long-range financial planning and
management for current financial operations of the School and
Corporation. Advises the Dean on all matters related to finance,
budget planning, and resource allocation. Provides leadership and
guidance in financial matters to the School’s and Corporation’s
Board of Directors, department chairs, faculty, unit managers, and
staff. Partners with department chairs to support their strategic
initiatives and funding needs.
• Administration of funding sources, budget preparation and budget
management to ensure adequate resources are available at all times
to cover necessary expenditures for programmatic needs for the
School. Leads scenario-planning analyses to model potential
outcomes of the school’s strategic initiatives. Advises the Dean
and the VCU Dental Care Board of Directors on the prudent use of
school funds and predictive outcomes.
• Financially model and coordinate with University Central finance
on tuition and student fee changes and provide a multi-year model
of the impact. Coordinate presentations to the campus with the Dean
and Academic Affairs. Communicate internally with key stakeholders
to discuss the impact of changes and school budgetary needs.
• Oversight of Accounting and Clinical Finances to provide best
practices and maintain school-specific financial policies and
procedures to maintain or increase financial internal controls.
Serves as the school’s expert on funding and accrual accounting
practices and financial internal controls. Advises the Dean and the
VCU Dental Care Board of Directors on the prudent use of funds in
both global and specific capacities, as well as methodologies to
strengthen internal controls.
• Serves as Compliance Assurance Officer in fiscal matters related
to Federal, State, and University laws and policies. Ensure all
School and Corporate financial operations are within complete
compliance with laws and policies as well as billing compliance and
sound audit practices.
• Collaborates with units of the School such as Facilities, Human
Resources, and IT in supporting clinical, educational, and research
efforts. The Executive Associate Dean will have a significant role
in supporting the School’s need for a new campus building which
will provide additional space capacity, state-of-the-art
operatories, laboratories, and research space. Will project, plan
and support strategic initiatives as directed by the Dean.
• Responsible for Finance, Continuing Education, Marketing and
Information Technology staff with direct supervisory responsibility
for the Directors of Finance for the School of Dentistry and VCU
Dental Care, Marketing, CE, and the Chief IT Officer.
Responsible for Clinical Finance and Revenue Cycle Internal
• Responsible for the Clinical Revenue Cycle including the
management of VCU Dental Care Practice Managers. In cooperation
with Clinic Chairs, will update and communicate clinical financial
• Provides guidance to maximize revenue cycle clinical practices
from front desk operations to billing and collections. Manages the
School’s billing and accounts receivable processes to maximize
patient collections which support clinical operations.
• Supports audit functions, internally and in support of university
audits, external audits and payer audits.
• Serves as primary finance resource for financial modules and
activities in the Electronic Patient Records system to ensure
proper billing and accounting practices.
• Responsible for modeling payer contracts and the setting of
contractual fees and terms. Collaborates with Virginia Commonwealth
University VCU Dental Care and VCU Health Systems as well as legal
organizations as needed to support the School of Dentistry’s
• Reviews material purchasing agreements for the school prior to
forwarding to University Purchasing or University Legal for final
review and signature by University officials. Examines purchasing
practices of the school to best leverage supply economies of scale.
Provides guidance on internal controls for inventory management
Ensures Timely, Accurate Administration and Financial
• Provides and reviews monthly or more frequent financial reports
to the Dean, VCU Dental Care Board of Directors and the school’s
leadership. Provides financial analyses as requested for
specifically proposed initiatives. Prepares analytics trending
data, comparing past performance, and making projections for the
• Oversight of daily financial activities of the School to ensure
timely payment of all obligations, periodic balancing of all
accounts with University records and rapid responses to all
requests for information by University Administration. Ensure that
monthly financial reports are prepared and distributed to the Dean
and individual units. Supports the university’s month-end and
year-end accounting closing processes. Review all contractual
agreements, or delegate to finance staff as prudent, before
submission to vendor or university procurement.
• Coordinates salary increase process in partnership with State and
Corporate entities and VCU Dental Care Practice Managers. Assists
with faculty and staff recruitment and retention efforts.
• Oversight of student tuition and fee setting processes for the
VCU School of Dentistry along with associated payment processes.
Coordinates activity with Associate Deans for Academic, Admissions,
Clinical and Student Affairs.
• Assists in or prepares specific financial and administrative
reports such as the budget planning document, school-based tuition
proposals, faculty recruitment and retention and additional reports
requested by the university or credentialing agencies. Oversee
other reports and delegate to other members of the Finance staff as
necessary and prudent.
• Responsible for oversight of dental school use of university
financial systems and tools, technology solutions and financial
aspects of the electronic patient record system. Develop an annual
Medicaid reimbursement Cost Report to include time systems used by
the university and the corporation.
• Work with the University and Corporate representation to
coordinate malpractice insurance coverage as necessary for staff,
students, residents and faculty. Periodically review the premiums
for appropriateness. Assess periodically and institute corporate
employee benefits plan.
• Comply with all EEOC guidelines. While supporting the Dean and
School’s leadership, the Executive Dean will promote and strengthen
diversity, equity and inclusion as integral to the mission and
excellence of the School.
• Attend the School of Dentistry Executive Committee and other
School leadership meetings and serve on campus committees at the
discretion of the Dean.
• Attend VCU Dental Care Board of Directors meetings and provide
Board leadership when necessary.
All faculty members of the School of
Dentistry are expected to teach in an integrated curriculum system
that includes baccalaureate, graduate, and professional education.
Teaching across traditional departmental lines and in
multidisciplinary teams is required. The faculty member is expected
to foster transformative learning that is informed by
interdisciplinary and translational research, teaching,
scholarship, and creative expression. As appropriate, the faculty
member provides clinical and classroom teaching and supervision in
both the predoctoral and postdoctoral clinics. Teaching duties
shall include medical students, dental students, graduate students,
allied health students, residents, fellows, and colleagues where
appropriate. Teaching responsibilities also shall be considered to
include preparation of instructional materials, evaluative
materials, testing and maintenance of personal professional skills
through continuing education, advising and mentoring trainees, and
participation in academic reinforcement programs. Other teaching
duties can be negotiated based on candidate qualifications.
Research is not required for this position however advancement in
rank will require presentations at national meetings and
participation in appropriate academic organizations, and scholarly
products. The percent research can be negotiated based on candidate
Participation and intramural private practice is available and can
be negotiated based on candidate qualifications.
All faculty members will be expected to serve the School of
Dentistry and Virginia Commonwealth University by serving on
committees and task forces as requested. In addition, participation
in dentistry-related community and professional service activities
is strongly encouraged. Participation in regional and national
level professional service is also encouraged.
Candidates will have a broad set of accounting and clinical finance
skills, and should embody the following qualifications and
• Master’s degree in business administration or accounting/
finance, with a proven track record of successful leadership of
accounting functions, clinical finance practices and support of
academic, clinical and research missions.
• Extensive accounting experience directing month-end close
processes, accrual accounting and year-end accounting closes.
• Considerable clinical finance experience, including oversight for
the revenue cycle of a school or corporation including patient
clinical support staff, billing staff, accounts receivable
management and collections. Experience with student clinic and
dental faculty practice plans and fund flows.
• Significant experience supporting payer contracting, negotiations
of fees and payer contractual terms.
• Strong ability to build and deliver financial models and lead
School’s/Corporation’s annual and long-term budgeting cycles.
Ability to support multi-year planning and complex resource
allocation methodologies. Proven ability to complete academic
portfolio analysis, such as program revenues/ costs and credit hour
• Strong business acumen, with analytical ability to model and
scenario plan, conduct trend analysis, and support complex
challenges and strategic growth.
• Prior experience with research administration, start-up funding,
and commitment tracking.
• Knowledge of academic and student affairs workflows, dental
student recruitment, admissions and support. Experience with
student dental clinics and their challenges.
• Experience supporting internal dental specialty clinics, and
clinical service agreements with external parties.
• Ability to represent the school effectively and build relations
with the VCU Health Systems, Campus Finance, internal and external
constituents, to be an advocate for the School and a liaison to
• Strong written and verbal communication skills, critical thinking
• Ability to manage multiple projects and priorities, project plan
large initiatives, mitigate risk and identify internal control and
• A high level of professionalism and demonstrated commitment to
supporting the development and training of staff.
• Demonstrated experience working in and fostering a diverse
faculty, staff, and student environment of learning or commitment
to do so as a faculty member at VCU .
• Experience with a patient electronic record system (electronic
health record), including financial controls integral to the
system, such as rate tables, payer setup, billing and clinical
reporting. Knowledge of user roles and segregation of duties in
clinical financial settings preferred.
• Prior experience working in a public university setting,
preferably in a dental school financial leadership position.
• Knowledge of university General Ledger systems with an ability to
use financial reporting tools.
• Knowledge of state funds flows and budgeting processes, and state
and federal compliance policies.
• Experience with accrual accounting methods, Axium Dental
Software, Responsibility Center Management ( RCM ) budget models,
Ryan White and Medicaid funding.
Open Until Filled
Application Deadline Date
Proposed Hire Date
Type of Search
Application Process/Additional Information
Candidates must apply to this faculty position through the
university’s career website at https://www.vcujobs.com/ to be
considered. Submit cover letter, diversity statement, CV and three
references; include names, email addresses and phone numbers for
For further information about this position, contact the Search
Chair, Dr. Mary T. Pettiette, Professor and Associate Dean for
Admissions, in the School of Dentistry (email@example.com).
Applications received by September 3, 2021 will be
considered first. However, application reviews and interviews will
continue until the position is filled.
As a preeminent national, urban, public research
university and academic health center, Virginia Commonwealth
University is committed to organizational diversity, equity and
inclusion – an environment where all can thrive in their pursuit of
Applicants are requested to submit a Statement of Contributions to
Diversity, Equity, and Inclusion (typically between 150-300 words)
providing your career aspirations and contributions toward
promoting diversity, equity, and inclusion. Through this statement,
you can share how your lived experiences; and past, present, and
future academic and professional activities have or will contribute
to VCU’s mission of promoting equity and inclusion.
Note: Examples include working with others to
further the goals of equity and inclusion; leading in any capacity
that tangibly promotes an environment where diversity is welcomed,
fostered, and celebrated; creative activity, research and
scholarship that promotes equity and parity; teaching and mentoring
students, and/or engaging with faculty and/or staff from
traditionally underrepresented groups to create a positive and
successful organizational experience.
Diversity Statement Information
For more information on diversity statements, including
guidelines, please click here
Required fields are indicated with an asterisk (*).
- * Do you have at least a Master's Degree in Finance/Business?
- * Briefly describe your experience in finance and budget
(Open Ended Question)
- * Describe your experience in a medical or dental
(Open Ended Question)
- Curriculum Vitae (CV)
- Diversity Statement (Required for all Faculty)
- Cover Letter/Letter of Application
- Reference Letter - 1
- Reference Letter - 2
- Reference Letter - 3
- Other Document