Disbursements Manager
- Employer
- University of Maryland, Baltimore
- Location
- Maryland, United States
- Salary
- $84,000.00 - $90,000.00
- Date posted
- Aug 6, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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The
University of Maryland, Baltimore (UMB) Office of the
Controller is seeking a Manager, Disbursements to oversee the
University's disbursement activities.
UMB offers a comprehensive
and competitive benefits package to eligible employees. This
position receives an annual leave package starting with 22 accrued
vacation days, 14 floating and observed holidays, 15 sick days, and
3 personal days; comprehensive health insurance and retirement
options; professional learning and development opportunities;
flexible schedules and teleworking options; and tuition remission
for employees and their dependents at any of the University System
of Maryland schools.
In the Fall of
2021, UMB will require all faculty, staff, and students to be
vaccinated against COVID-19. Exemptions for medical or religious
reasons will be processed through Human
Resources.
Primary Duties:
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/" href="https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/" target="_blank">UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
- Manage a team of disbursements specialists that process all invoice payments through the State of Maryland General Accounting Division (GAD) and the general working fund.
- Manage daily disbursement activities and ensure documentation of work performed, timely and accurate payment of invoices; make suggestions for improvement in a clear, accurate, and technically concise manner.
- Review system data to ensure received transactions are fully processed through the systems.
- Perform complex account analyses to ensure transactions are recorded properly in the general ledger.
- Understand and troubleshoot the general ledger and payables sub-ledger accounting of all disbursements transactions within the UMB financial system and within the state financial system.
- Work with principal investigators, faculty, or staff members to identify potential ledger discrepancies between financial system and departmental records.
- Perform accounting functions such as journal entries (i.e. debit memos), year-end transactions, reconciliations, and other assigned tasks.
- Communicate with UMB units and external agencies on matters related to disbursements and work with the Director and staff members to resolve issues.
- Follow up with UMB units and external agencies to ensure that issues are resolved.
- Oversee and approve supplier (i.e. vendor) updates.
- Ensure compliance with applicable Federal, State, University System of Maryland, and UMB policies and procedures.
- Assist the Director of Disbursements in ensuring tax compliance related to disbursements and preparing the various filing reports.
- Assist the Director of Disbursements in the development and implementation of university-wide training programs as needs are identified.
- Keep management informed of work progress and improvements.
- Perform such administrative duties as staff supervision, monitoring and granting leave requests, personnel actions, and performance evaluations.
- Define and monitor critical path activities, resolve issues and escalate complex matters as needed to the appropriate contact(s).
- Delegate tasks when appropriate.
- Use analytical methods and guidance from the Director to assess staff productivity and to measure staff performance.
- Cultivate a cohesive working environment to support UMB goals, objectives, and core values. Perform other duties as assigned.
-
Knowledge of governmental
accounting standards and fund accounting.
Strong leadership skills. Ability
to motivate and direct subordinates. Ability to interact with
senior leadership, large groups of individuals, and working with
diverse individuals.
Accomplishes responsibilities by
applying specialized and theoretical knowledge, principles, and
concepts of accounts payable normally acquired through advanced
education or specialized training. Resolves issues and significant
matters on behalf of management by utilizing independent judgment,
discretion, creativity, and analytical thinking. Contributes to
development and evaluation of goals and objectives. Creates
solutions to ensure legal and policy compliance. May supervise,
mentor, or coordinate work of others (positions that supervise are
responsible for service delivery, quality assurance, and employee
performance). May independently manage or administer programs,
processes, projects, or resources.
Applies advanced, expert level
knowledge, concepts, principles, and skills. Substantial latitude
in decision-making. Sets goals and objectives to align with defined
strategy. Informs supervisor of progress. Works on ambiguous
matters generally without precedent or structure and independently
develops standardization and protocol. Makes departures from
traditional approaches to develop novel solutions. Influences
strategy, program, policy development, and best practices. Acts as
expert resource to others.
Knowledge of position
requirements. Knowledge of all applicable requirements,
regulations, and laws. Skill in effective use of applicable
technology/systems. Ability to effectively communicate both verbal
and written thoughts, ideas, and facts. Ability to work
cooperatively with others and independently. Ability to
demonstrate, understand, apply, and adhere to the UMB Core Values
of Accountability, Civility, Collaboration, Diversity, Excellence,
Leadership, and Knowledge.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/" href="https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/" target="_blank">UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
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