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Administrative Support III - WSB Graduate Programs

Employer
Utah Valley University
Location
Utah, United States
Salary
Salary Not specified
Posted date
Aug 5, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
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Administrative Support III - WSB Graduate Programs

Position Category: Staff - Full-Time

Summary:
Provides clerical and administrative support to the Director, Program managers, and other graduate office staff within the Woodbury School of Business. Maintains documentation for the various records in the graduate program. Administers inventory, databases, and helps prepare marketing information. Coordinates and facilitates various meetings and/or project functions. Works in coordination with the Director in maintaining budgets and purchasing of material for the department. Will serve as administrative support as well as receptionist for the suite, will be first point of contact for many students and clientele. UVU offers an excellent benefits package which includes a generous leave policy, 12 paid holidays, affordable medical and dental insurance options, life and AD&D insurance, tuition waiver (undergraduate resident) for employee and dependents and substantial employer contribution to a retirement plan.

Required Qualifications:
Graduation from an accredited institution with a bachelors related to the summary of duties or any combination of education and/or experience totaling four years.

Knowledge, Skills and Abilities:
* Knowledge of event planning and organization.
* Knowledge of administrative office methods, techniques, practices, and procedures.
* Knowledge of basic accounting and budgeting procedures.
* Knowledge of Microsoft Office Suite of applications (i.e., Excel, Word, PowerPoint, Access, Outlook) and other software applications such as Google Drive, Dropbox, and Explorer.
* Knowledge of spreadsheets and experience with database management.
* Skills in office methods, techniques, practices, and procedures.
* Skills in the use of computers and computer software applications including word processing, spreadsheets, email, internet, database, and presentations.
* Skills in the preparation and interpretation of reports, charts, graphs, and tables.
* Skills in interpersonal communication, problem-solving, and decision making.
* Skills in customer service and phone etiquette.
* Ability to perform a variety of administrative support duties with minimum supervision.
* Ability to follow verbal and written procedures and instructions.
* Ability to communicate effectively, verbally and in writing.
* Ability to meet and work with people of diverse backgrounds.
* Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.
* Ability to work independently.
* Ability to multi-task, prioritize, and follow projects through to successful completion.
* Ability to maintain confidentiality with sensitive information.
* Ability to maintain calendars and schedules and track multiple projects simultaneously.
* Ability to prepare financial transactions and monitor budgets.
* Ability to follow verbal and written procedures and instructions.
* Ability to demonstrate professional demeanor and poise.

Preferred Qualifications:
Previous experience planning events, meetings, and projects. Experience with budget administration and graduate programs helpful.

Physical Requirements:
Consistently sitting as with an office environment. Consistent need to speak, hear, and see. Consistent use of fine-hand manipulation associated with the use of a computer.

Benefits Summary:
UVU offers an excellent benefits package which includes a generous leave policy, 12 paid holidays, affordable medical and dental insurance options, life and AD&D insurance, tuition waiver (undergraduate resident) for employee and dependents and substantial employer contribution to a retirement plan.

FLSA: Non-Exempt

Pay Range: $31,052 - $38,816

Advertisement Number: STA49621
Open Date: 08/05/2021
Review Start Date: 08/15/2021
Close Date:
Open Until Filled: Yes

Special Instructions to Applicant: Priority consideration will be given to those applicants who apply on or before the “Review Start Date." This job advertisement may close at any time after the review date. Please list a minimum of three references. References may be contacted at some point during the screening and selection process for a letter of recommendation

To apply, visit: https://www.uvu.jobs/postings/23867

Employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

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