EXECUTIVE ASSISTANT, EDPLUS

Executive Assistant, EdPlus

Arizona State University

EdPlus Dean's Office Admin

Off-Campus: Scottsdale

70308BR

Job Description

EdPlus at ASU is currently seeking a motivated and professional Executive Assistant, EdPlus to join our high-performing team. Under general direction and reporting to the Executive Assistant to the Dean, the position provides a wide range of support, coordination, and liaison functions to members of the EdPlus leadership team. The successful candidate must be able to coordinate multiple tasks simultaneously and perform complex administrative duties of a responsible, sensitive, and confidential nature in an incredibly fast-paced environment.

EdPlus is a unit of the ASU Enterprise focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural and overall health of the local, national and international communities served by ASU.

ASU offers a total compensation package that includes valuable employee benefits. Click here to explore options.

Salary Range

$43,900 - $68,000 per year; DOE

Close Date

18-August-2021

Essential Duties

•  Manages EdPlus executives’ calendars and high-priority activities to maximize efficiency, coordination, and follow through. 
• Coordinates the executives’ involvement in university events to ensure effective interaction with University staff, senior executives, leadership teams, and their constituents both internal and external to Arizona State University.
• Provides administrative support to executives; coordinates and arranges travel (domestic and international) including transportation, accommodations, and travel reimbursements; compiles, prepares, and maintains background material related to meetings, events, and travel; coordinates and tracks follow-up; maintains files.
• Serves as back-up support to the Executive Assistant to the Dean and other Dean’s Office administration staff, as needed. Duties to include, but not limited to making adjustments to the Dean’s calendar, assisting with domestic and international travel, providing the Dean with materials required for meetings.
• Provides administrative support to various units within EdPlus including purchasing, expense tracking, and assistance with travel and meetings.
• Independently composes correspondence on a variety of subjects requiring judgment, originality and knowledge of issues involved.
• Represents EdPlus within the university and with external communities, promoting positive working relationships.
• Coordinates or assists in coordinating events, including arranging equipment, and catering, sending invitations, and managing RSVPs.
• Assumes or coordinates other duties or projects as assigned or directed.

Minimum Qualifications

Bachelors degree in Business or field pertinent to work unit AND four (4) years of directly related administrative experience; OR, Eight (8) years of directly related administrative experience: OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a Bachelor’s degree or related field preferred
• 5+ years of experience supporting C-suite level executives
• Experience in working in a fast-paced environment with continuously shifting priorities
• Ability to coordinate and prioritize work and activities, and to organize and utilize resources
• Ability to become proficient in internal ASU systems and platforms (i.e., Concur, Workday, Peoplesoft, etc.)
• Ability to analyze and comprehend complex issues and to make decisions and judgments, especially when sensitive or confidential
• Evidence of a genuine interest in the work and mission at EdPlus and the university
• Ability to establish and maintain effective working relationships and to collaborate with stakeholders across diverse units, levels, and interest areas
• Evidence of effective verbal and written communication skills 
• Experience with all aspects of domestic and/or international travel and reconciliation
• Ability to maintain a flexible schedule
• Ability to work independently as well as working in a team environment

Working Environment

EdPlus at ASU is located at SkySong, the ASU Scottsdale Innovation Center. The center houses a diverse business community that links technology, research, education and entrepreneurship to position ASU and Greater Phoenix as global leaders in the knowledge economy.

Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting or standing. Daily use of desktop or laptop computer is required. Ability to clearly communicate to perform essential duties. Regular review of completed tasks.

Department Statement

EdPlus defines itself through a culture of curiosity, risk-taking and refusing to accept the status quo. As a central enterprise unit for ASU focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education, our commitments support the university charter. ASU is a national service university and aspires to accelerate positive social outcomes through the seamless integration of cutting-edge technological innovation and scalability.

Applicant must be eligible to work in the United States; EdPlus at ASU will not be a sponsor for this position.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and cover letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicant must be eligible to work in the United States; EdPlus at ASU will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

If you are an ASU internal applicant, please click on the Internal Staff link located on the Careers at ASU webpage to apply.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

To apply please go to www.asu.edu/asujobs/ see Req Id# 70308BR