Financial and Data Administrator, Pepperdine
University, Malibu, CA
The purpose of the Financial and Data Administrator is to
facilitate the utilization of the Pepperdine Malibu campus room and
board via daily audits, collaboration with financial services, to
facilitate the ongoing and day-to-day processes of meal plan
management, and supporting the Department's occupancy and systems
management. This includes all processes for fall, winter break,
spring, summer sessions 1, 2, and 3 and all special request housing
including but not limited to extensions and early arrivals. The
Systems Administrator will support related software for Housing and
Residence Life (StarRez). This position will also process all
internal requisitions and invoices for Housing and Residence
- Assists the Associate Director for Occupancy and Systems with
details related to occupancy and systems operations; including
- Assist with information service support, analytical reporting,
general system processes, and financial accounting.
- Integrate and update systems as needed or requested in order to
stay in compliance with networking expectations and software
- Process credit card substantiations and reallocations.
- Process billings for residence hall rates and dining meal
- Ensure PeopleSoft to StarRez feeds/transfer of information
occurs daily. Run daily audits of room assignments and billings.
Run daily audits of meal plans and billings.
- Process room billing daily (as needed). Collaborate as needed
with Financial Services on inaccurate student billing. Pay Sodexo
invoices per the Sodexo/Pepperdine MOU. Perform routine transfers
of funds to Sodexo per the Sodexo/Pepperdine MOU each semester or
as requested. Collaborate with the Director of Budget and
Administrative Services and Sodexo on Sodexo transfers, true-ups,
and audits. Perform processing of internal and external
requisitions; within one business day of submitted requests.
- Collaborate with IT on Sodexo computer, networking, and systems
development when upgrades are needed; to be reviewed and
implemented annually. Collaborate immediately with the campus
Access Control Manager to troubleshoot systems failures when they
- Train new staff on StarRez and Continential use; annually or
when new staff are hired.
- Perform other duties as assigned.
- Uphold University mission through work performed.
The above information has been designed to indicate the general
nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as
a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees assigned to this job.
Skills and Qualifications
Required: Bachelors degree required. Exceptional writing and
verbal communication skills. Knowledge of residential systems and
processes. Running audits, data management, and fiscal
management. Experience with Microsoft Office Suite (Excel,
Word, etc.) & Google Suite. Excellent computer and technology
skills. Knowledge and experience in software development and
Preferred: Masters degree preferred. Software development (code)
and management skills. Robust knowledge of CBOARD, Continental,
PeopleSoft, and StarRez software programs. Teaching, training,
public speaking. Experience with: 25Live, PeopleSoft, StarRez,
Qualified individuals should be able to articulate a strong
commitment to diversity, and have the ability to work effectively
with individuals from different backgrounds.
Offers of employment are contingent upon successful completion
of a criminal, education, and employment screening. Qualified
individuals with criminal histories will be considered for
employment in compliance with applicable laws.
This is a Regular, Nonexempt, 40 hour per week position.
Salary: Commensurate with experience