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Financial and Data Administrator

Pepperdine University
California, United States
Salary Commensurate with experience
Posted date
Aug 5, 2021

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs, Student Affairs, Other Student Affairs
Employment Level
Employment Type
Full Time
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Financial and Data Administrator, Pepperdine University, Malibu, CA

The purpose of the Financial and Data Administrator is to facilitate the utilization of the Pepperdine Malibu campus room and board via daily audits, collaboration with financial services, to facilitate the ongoing and day-to-day processes of meal plan management, and supporting the Department's occupancy and systems management. This includes all processes for fall, winter break, spring, summer sessions 1, 2, and 3 and all special request housing including but not limited to extensions and early arrivals. The Systems Administrator will support related software for Housing and Residence Life (StarRez). This position will also process all internal requisitions and invoices for Housing and Residence Life. 


  • Assists the Associate Director for Occupancy and Systems with details related to occupancy and systems operations; including frequent reporting.
  • Assist with information service support, analytical reporting, general system processes, and financial accounting. 
  • Integrate and update systems as needed or requested in order to stay in compliance with networking expectations and software operating upgrades.
  • Process credit card substantiations and reallocations.
  • Process billings for residence hall rates and dining meal plans.
  • Ensure PeopleSoft to StarRez feeds/transfer of information occurs daily. Run daily audits of room assignments and billings. Run daily audits of meal plans and billings.
  • Process room billing daily (as needed). Collaborate as needed with Financial Services on inaccurate student billing. Pay Sodexo invoices per the Sodexo/Pepperdine MOU. Perform routine transfers of funds to Sodexo per the Sodexo/Pepperdine MOU each semester or as requested. Collaborate with the Director of Budget and Administrative Services and Sodexo on Sodexo transfers, true-ups, and audits. Perform processing of internal and external requisitions; within one business day of submitted requests.
  • Collaborate with IT on Sodexo computer, networking, and systems development when upgrades are needed; to be reviewed and implemented annually. Collaborate immediately with the campus Access Control Manager to troubleshoot systems failures when they occur. 
  • Train new staff on StarRez and Continential use; annually or when new staff are hired.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelors degree required. Exceptional writing and verbal communication skills. Knowledge of residential systems and processes. Running audits, data management, and fiscal management. Experience with Microsoft Office Suite (Excel, Word, etc.) & Google Suite. Excellent computer and technology skills. Knowledge and experience in software development and software integration.

Preferred: Masters degree preferred. Software development (code) and management skills. Robust knowledge of CBOARD, Continental, PeopleSoft, and StarRez software programs. Teaching, training, public speaking. Experience with: 25Live, PeopleSoft, StarRez, and PeopleSoft.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Salary: Commensurate with experience 

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