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Assistant/Associate Director of Planning

Colby College
Maine, United States
Salary Not Specified
Posted date
Aug 5, 2021

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Position Type
Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Institutional Research & Planning, Business & Administrative Affairs, Development & Advancement, Chief Business Officers & Vice Presidents, Executive, Other Executive
Employment Type
Full Time
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Job Description
VP of Planning
Pay Rate Type:
Employee Type:
Job Summary:Office of the President
Full-Time, Exempt, Salaried, Administrative Staff Appointment

The assistant/associate director of planning is responsible for advancing the planning and execution of institutional strategic initiatives. Working closely with the vice president of planning, the assistant/associate director provides a wide range of project management, organization, and analysis to further the planning and implementation of strategic priorities, including new programs, community and economic development efforts, and capital projects. Primary responsibilities include organizing processes for decision making; creating and maintaining planning tools to advance the work of committees and senior leadership; drafting reports and preparing materials to facilitate the work of committees, senior leadership, and the Board of Trustees; and undertaking research and analytical projects. The assistant/associate director will interface with multiple units across the College and will work both independently and in a team environment. We encourage inquiries from candidates who will contribute to the diversity of the College, including its racial, cultural, and ethnic diversity.


  • Create and maintain planning tools to facilitate the work of committees and senior leadership
  • Develop and manage a master calendar of planning to track progress, reporting, stakeholder engagement, and deadlines
  • Develop, maintain, and regularly report on metrics to assess progress
  • Draft reports and prepare memoranda, presentations, and related materials for use by planning groups, senior leadership, and the Board of Trustees
  • Organize processes and conduct planning studies and related research and analytical projects to inform planning and decision-making
  • Develop, prepare, research, and propose budgets for planning purposes and develop strategic recommendations for the allocation of budget resources
  • Staff committees and planning groups, including preparing agendas, meeting notes, and action items
  • Coordinate the execution of strategic initiatives, including overseeing a portfolio of special projects as assigned by the vice president of planning and/or the vice president and chief of staff
  • Research and assist in the preparation of materials for use by the office of the vice president of planning; prepare related summaries, analysis, and other background materials
  • Assist the vice president in developing departmental goals, audit implementation of goals and strategies, and evaluate outcomes and results
  • Develop and maintain productive and effective working relationships with members of an increasingly diverse community, including faculty, staff, students, parents, and alumni
  • Represent the office of the vice president of planning as needed
  • Perform additional duties as assigned; duties, responsibilities, and activities may change over time


  • Bachelor’s degree or the equivalent in education and experience; advanced degree preferred
  • A minimum of three to five years of progressively responsible experience in program development, planning, and project management required, preferably in a college or university setting
  • Demonstrated outstanding written, verbal, analytical, and interpersonal skills with a high level of motivation
  • Strong problem solving and creative thinking skills; sound judgment and decision-making skills based on accurate and timely analysis
  • High level of professionalism, initiative, and the ability to manage a large number of simultaneous projects in a fast-paced environment with an appropriate sense of urgency
  • Strong analytical skills including the ability to extract, analyze, and adjust data
  • Excellent organizational skills, meticulous attention to detail, and the ability to organize and present information effectively
  • Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community
  • Proven ability to handle confidential information with discretion and a high level of professionalism
  • Demonstrated competence with Microsoft Office products for communications, presentations, data collection, and manipulation; preferred experience with project management software (e.g., Smartsheet)
  • Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements


In addition to the vice president of planning, the assistant/associate director will work closely with the president, the vice president and chief of staff, the assistant vice president for facilities and campus planning, and the assistant vice president for real estate development and operations. The position will also have significant interactions with senior leadership, administrative staff, faculty, and other members of the campus community, as well as members of the broader Waterville community.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Some travel and work outside of normal business hours are required.


Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Assistant/Associate Director of Planning - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855

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