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Title IX Case Coordinator

Virginia Commonwealth University
Virginia, United States
Salary Not Specified
Start date
Aug 4, 2021

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Position Type
Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Legal Affairs, Student Affairs, Other Student Affairs
Employment Type
Full Time
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Position Information

University Code 25231 University Title Legal, Audit and Compliance Specialist 1 University Job Family Legal, Audit & Compliance ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Single Title Scope of Search National Working Title Title IX Case Coordinator Position Number 593510 Is this employee on a H1B Visa? Position Type Staff Job Status Full-Time FLSA Indicator Exempt Employee Group University Employee Department Equity And Access Services Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities
The Office of Institutional Equity, Effectiveness and Success ( IES ) advances VCU’s commitment to fostering a more diverse, inclusive and equitable learning and work environment. From equal opportunity and affirmative action; to transformative success and inclusive excellence; IES delivers impactful and data-informed diversity and inclusion programs and strategies, promoting cultural competence, civil discourse and racial justice.


  • Maintain and organize Title IX records in accordance with federal and state requirements.
  • Provide broad case management support to the Title IX unit; tasks include but are not limited to establishing records, preparing summaries, and updating case management systems.
  • Oversee case management for Title IX and sexual misconduct cases, which includes the intake, outreach, and response to allegations of violations of policies
  • Review and process incoming Title IX and sexual misconduct incident reports (IR) from the database and work with the Title IX Coordinator to assess immediate needs, determine severity and urgency of concerns and take appropriate action, including escalating.
  • Serve as the committee organizer for the Sexual Violence Review Committee.
  • Attend and document Case Coordination meetings.
  • Organize and maintain Title IX case records within the Office case management system.
  • Work in collaboration with IES staff to maintain case records of all active investigations and assignment of investigations by the Title IX Coordinator.
  • Liaise with parties and coordinate events such as interviews or hearing panels.
  • Assist in development of protocols, procedures, and policies for case coordination and accurate documentation, using industry best practices.
  • Establish, organize, and maintain Title IX records and correspondences (electronic and hard copy) according to protocol to ensure prompt and orderly records retrieval.
  • Retain documents and files according to the university’s records retention schedule as well as the Office records retention schedule.
  • Coordinate transcriptions.
  • Draft communications and assist with complaint and audit responses.
  • Collaborate with the EO and ADA units within IES to ensure accurate and appropriate handling of cases.
  • Research issues and contribute to projects as needed.
  • Provide administrative support functions such as greeting, scheduling, monitoring deadlines, and answering phones.
  • Keep and maintain the highest level of confidentiality.
  • Complete other duties as assigned.

Minimum Hiring Standards
  • Experience working in and fostering a diverse faculty, staff, and student environment and a commitment to doing so at VCU .
  • Strong oral and written communication skills.
  • The ability to handle sensitive and confidential matters.
  • A demonstrated commitment to promoting and enhancing diversity, equity and inclusion
  • At least two years of job-related experience.
  • An associate’s degree or education and relevant experience that equates to associate’s degree
  • The ability to navigate difficult situations with grace and empathy.
  • A strong commitment to ethics, to advancing institutional values, and to social justice.
  • Ability to work successfully in both an in-person and remote environment.
Preferred Hiring Standards

  • Knowledge of laws and regulations surrounding Title IX of the Education Amendments of the 1972 Civil Rights Act (Title IX), the Violence Against Women Act Reauthorization of 2013 ( VAWA ), and related legislation
  • Demonstrated experience fostering diversity, equity, and inclusion ( DEI ) in an academic setting.
  • Experience working in a public institution.
  • A strong customer service orientation.
  • Proficiency in Maxient or a comparable electronic case management system.
  • A Bachelor’s degree or or education and relevant experience that equates to a bachelor’s degree

Required Licenses/ Certifications Anticipated Hiring Range $47,000-$50,000 Application Process/Additional Information
Cover letter
Diversity Statement*

*Applicants are requested to submit a Statement of Contributions to Diversity, Equity and Inclusion (typically between 150-300 words) providing your career aspirations and contributions toward promoting diversity, equity, and inclusion. Through this statement, you can share how your lived experiences, and academic and professional activities will impact your contributions to VCU’s mission of promoting equity and inclusion.

Note: Examples include working with others to further the goals of equity and inclusion; leading in any capacity that tangibly promotes an environment where diversity is welcomed, fostered, and celebrated; creative activity, research and scholarship that promotes equity and parity; teaching and mentoring students, and/or engaging with faculty and/or staff from traditionally BIPOC groups to create a positive and successful organizational experience

Campus Monroe Park Campus Hours/Week 40 hours Normal Work Days/Hours M-F Job Open Date 08/04/2021 Posting will close on or before Open Until Filled Yes Job Category Miscellaneous Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? Yes Sensitive Position No Resource Critical Yes Quick Link Posting Specific Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents
Required Documents
  1. Cover Letter/Letter of Application
  2. Resume
  3. Diversity Statement (Required for all Faculty)
Optional Documents
  1. Other Document

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