Coordinates and provides senior-level administrative support to an
ongoing program at the University.
- Coordinates program to ensure that implementation and
prescribed activities are carried out in accordance with specified
- Participates in planning and develops methods for program
implementation and administration; coordinates program activities
- Reviews program records and reports of activities. Recommends
modifications to methods or procedures as required.
- Prepares recurring and ad hoc program reports for management
- Assists in preparing reports, proposals, manuals, and other
documentation as required for the program.
- Participates in budget planning and is responsible for
controlling expenditures in accordance with budget allocations for
- Conducts formal training or gives instruction regarding program
policies and procedures.
- Interacts with faculty, staff and students to promote the goals
and objectives of the program.
- Develops and maintains database on research studies, policy
- Performs other job related duties as required.
Additional Job Posting Information:
GCSW Center for Career & Professional Development
Program Coordinator Job Description
The Program Coordinator is the onsite staff member and greeter for
the GCSW Center for Career & Professional Development in
support of the work of GCSW Alumni, Career and Continuing Education
programs. The Coordinator assists the Director with ongoing program
operations including continuing education course marketing and
support; maintenance of the GCSW job posting boards, trainings and
event coordination; Career, Alumni and CE database maintenance;
support of the annual salary survey and record keeping for the
Summary of Responsibilities
Serves as the onsite staff representative to welcome, assist, and
provide customer service to all visitors to the Career Center as a
member of the Career & Professional Development Center
Assists GCSW Director in marketing, scheduling CE classes and
maintaining files that allow for CE to remain in compliance with
the Behavioral Health Executive Council and Texas State Board of
Social Worker Examiners as a Continuing Education Provider.
Coordinates CE courses with instructors, sends CE class welcomes to
participants, maintains database and records of course offerings
and rosters for courses; prepares fliers, sales promotion and
advertising materials, website promotions and sends e-blasts and
social media posts to market classes.
Organizes and maintains files for each course to ensure compliance
with the Texas State Board of Social Worker Examiners for auditing
Prepares class packets, nametags, sets up, tears down, organizes,
handles onsite and remote registration and face to face and virtual
classroom support for instructors and participants; Prepares CE
certificates and distributes after class or by email.
Assesses, researches, and recommends ideas for innovative course
offerings that will meet the standards set by the Texas State Board
of Social Worker Examiners and participant interest.
Manages both the Online Job Board and GCSW Bulletin Boards by
posting jobs and providing customer service to ensure continued job
post usage by employers; Maintains and keeps current employer,
Career Services, CE, student/alumni databases.
Supports Special Events throughout the year through the creation of
event fliers, registration management and staffing at the
Creates survey, analyzes data, and prepares summary report for
annual Salary Survey.
Create fliers and sign in sheets for workshops, prints, and copies
evaluation forms and handouts, maintains and records registration;
and assists in editing and updating class/workshop materials.
Other duties as assigned.
Undergraduate degree preferred or Associate
degree with experience in the field of training program support,
employment services support, event management or strong
Skilled in data entry, Survey Monkey or
Qualtrics, sales promotion skills, familiarity with Social Work and
nonprofits, flier creation, customer service, strong verbal and
written communications, organizational skills, and social media
messaging. Must be able to work as a highly cooperative member of
Associates and 1 year experience
Education: Requires the ability and knowledge for analysis and
interpretation of procedures, policies and practices attainable
through specific education and/or training programs in a specialty
or technical field. Advanced vocational or electronic skills or a
basic knowledge of a professional field is required. An Associate's
degree or certification/licensing in a technical specialty program
of over 18 months and up to 3 years duration are characteristic of
this field.Experience: Requires a minimum of one (1) year of
directly job-related experience.
Additional Job Posting Information:
- Education in lieu of experience.
Notes to Applicant: