Program Coordinator I - (STA007852)

Coordinates and provides senior-level administrative support to an ongoing program at the University.

1. 1. Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
   2. Participates in planning and developing methods for program implementation and administration; coordinates program activities.
   3. Reviews records and reports of activities to ensure progress is being accomplished toward specified program objective; recommends modifications to methods or procedures as required to redirect activities and ensure that objective is attained.
   4. Prepares recurring program reports for management use.
   5. May participate in preparing grant proposals to state and federal agencies and private foundations.
   6. May participate in budget planning and preparation and assist in controlling expenditures in accordance with budget allocations for the program.
   7. May conduct formal training or instruction in a classroom setting.
   8. Interacts with faculty, staff and students to promote the goals and objective of the program.
   9. Performs other job related duties as required.

EEO/AA

Additional Job Posting Information:

GCSW Center for Career & Professional Development

Program Coordinator Job Description

The Program Coordinator is the onsite staff member and greeter for the GCSW Center for Career & Professional Development in support of the work of GCSW Alumni, Career and Continuing Education programs. The Coordinator assists the Director with ongoing program operations including continuing education course marketing and support; maintenance of the GCSW job posting boards, trainings and event coordination; Career, Alumni and CE database maintenance; support of the annual salary survey and record keeping for the programs.

Summary of Responsibilities

Serves as the onsite staff representative to welcome, assist, and provide customer service to all visitors to the Career Center as a member of the Career & Professional Development Center team.

Assists GCSW Director in marketing, scheduling CE classes and maintaining files that allow for CE to remain in compliance with the Behavioral Health Executive Council and Texas State Board of Social Worker Examiners as a Continuing Education Provider.

Coordinates CE courses with instructors, sends CE class welcomes to participants, maintains database and records of course offerings and rosters for courses; prepares fliers, sales promotion and advertising materials, website promotions and sends e-blasts and social media posts to market classes.

Organizes and maintains files for each course to ensure compliance with the Texas State Board of Social Worker Examiners for auditing purposes.

Prepares class packets, nametags, sets up, tears down, organizes, handles onsite and remote registration and face to face and virtual classroom support for instructors and participants; Prepares CE certificates and distributes after class or by email.

Assesses, researches, and recommends ideas for innovative course offerings that will meet the standards set by the Texas State Board of Social Worker Examiners and participant interest.

Manages both the Online Job Board and GCSW Bulletin Boards by posting jobs and providing customer service to ensure continued job post usage by employers; Maintains and keeps current employer, Career Services, CE, student/alumni databases.

Supports Special Events throughout the year through the creation of event fliers, registration management and staffing at the events.

Creates survey, analyzes data, and prepares summary report for annual Salary Survey.

Create fliers and sign in sheets for workshops, prints, and copies evaluation forms and handouts, maintains and records registration; and assists in editing and updating class/workshop materials.

Other duties as assigned.

Job Requirements

Education: Undergraduate degree preferred or Associate degree with experience in the field of training program support, employment services support, event management or strong administrative support.

Skills Needed: Skilled in data entry, Survey Monkey or Qualtrics, sales promotion skills, familiarity with Social Work and nonprofits, flier creation, customer service, strong verbal and written communications, organizational skills, and social media messaging. Must be able to work as a highly cooperative member of the team.

Qualifications :



Education Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Experience No experience is required.

Additional Job Posting Information:

- Education in lieu of experience.

Notes to Applicant: cgarcia2194