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Learning Communities Hub Coordinator

Employer
Southwestern College
Location
California, United States
Salary
Salary Not specified
Closing date
Aug 17, 2021

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Position Type
Administrative, Business & Administrative Affairs, Computer Services & Information Technology
Employment Level
Administrative
Employment Type
Full Time
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Job Details



Learning Communities Hub Coordinator

Southwestern College

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Office of Student Equity Programs and Services

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Responsibilities:
The Coordinator is responsible for the day-to-day operations of the Learning Communities Hub (LCH) and works directly with students and coordinators from each of the learning communities. The incumbent performs a wide range of complex technical, program support, monitoring of physical space, and clerical duties independently for assigned program areas requiring a broad knowledge of an assigned program or functional area. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise and are aware of the operating procedures and policies of the work.

REPRESENTATIVE DUTIES:
  1. Lead and oversee the day-to-day activities of the LCH; program, plan, organize, coordinate, and oversee the services, activities, and operations.
  2. Coordinate all activities housed in the LCH; meet with staff, faculty, and students to coordinate their events and programs.
  3. Determine needs and create work orders for each event requiring special room layout, computer and audiovisual equipment, food services and other items.
  4. Secure, coordinate, provide guidance to student staff for the LCH; select, train, and provide in regards to assigned duties; review and process timesheets for staff; prepare timesheets for budget signature and payment according to District guidelines.
  5. Monitor, maintain, and participate in the administration of assigned budget; prepare requisitions; verify and prepare internal invoices for payment or budget transfer.
  6. Provide assistance in resolving operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; assist in implementation of recommendations.
  7. Develop yearly calendar of events, workshops, and other schedules related to assigned activities and services; review, update, and inform others of essential timelines; coordinate assigned activities; assure the timely completion of work in accordance with established policies, procedures, and standards.
  8. Plan, organize, schedule, and conduct orientations, workshops, seminars, class presentations, tours, meetings, and other activities related to assigned program area; arrange and confirm speakers; reserve facilities and make other necessary arrangements.
  9. Provide technical information and assistance regarding area of assignment to students, staff, and the general public; interpret and explain program applications, policies, procedures, requirements, and restrictions; develop promotional and informational materials for distribution on and off campus; maintain assigned resource material and library.
  10. Perform related duties and responsibilities as required.


Knowledge and Abilities:
Knowledge of:Basic principles and practices of budget preparation and administration.Principles, practices, and procedures of fiscal, statistical, and administrative record keeping.Correct English usage, grammar, spelling, punctuation, and vocabulary.General principles, practices, and procedures of business administration and public administration.Interpersonal skills using tact, patience, and courtesyPrinciples and practices used in analyzing and evaluating programs, policies, and operational needs.Basic principles and techniques used in public relations including written, in person, and telephone etiquette.Principles and techniques of marketing and advertising.Principles and practices used to establish and maintain files and information retrieval systems.Principles and procedures of report preparation.Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.Public relations and customer service principles and practices.Screening and interviewing techniques may be required for some assignments.Technical aspects of field of specialty. Ability to:Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.Communicate clearly and concisely, both orally and in writing.Coordinate and conduct workshops, seminars, special event, class presentations, orientations, and tours.Establish and maintain effective working relationships with those contacted in the course of work.Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations.Independently compose and prepare routine correspondence and memoranda.Manage multiple projects and work assignments that are detail oriented and time sensitive.Orient students, staff, and public to resources and services related to area of assignment.Participate in budget preparation and administration; monitor and maintain the budget.Perform a full range of technical, program support, administrative, and clerical duties involving the use of independent judgment and personal initiative.Prepare a variety of clear and concise administrative and financial records.Provide high-level customer service; exercise judgment, diplomacy, and discretion in handling matters of a sensitive nature.Provide specialized assistance, training, and information to students, faculty, administrators, staff, and the public concerning assigned program area, functions, and resources.Respond to requests and inquiries from students, staff, or the public; effectively present technical information in person or on the telephone to students, staff, or the public.Understand, interpret, apply, and explain applicable rules, regulations, policies, and procedures and apply them with good judgment.Use technical concepts and basic program management tools and techniques to effectively coordinate a program area and solve complex problems in creative and effective ways.Work effectively with minimal supervision.Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.

Education and Experience:
Any combination equivalent to:
Associate degree or two (2) years of college-level course work in business, social work, psychology, sociology, or a related field
AND
Five (5) years increasingly responsible experience working in a social service or community service capacity or a student services-oriented role at a community college or other educational institution.

A Bachelor’s degree in social work, sociology, education, or other related field is desirable and may substitute for up to two years of related experience.

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)


Desirable Qualifications:


Salary
Range 29, Steps 1-7, $5,189.04-$6,563.87. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of  11:59 p.m. on Friday, February 19, 2021 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review. Re-advertised deadline of 11:59 p.m. on Friday, July 16, 2021. Extended deadline of 11:59 p.m. on Friday, August 13, 2021.

Work Schedule:
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department. Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/"> https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)

To apply, visit: https://jobs.swccd.edu/postings/3446





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