Classified Payroll Administrator

Classified Payroll Administrator

Job no: 527884
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Human Resources

Department: University Housing
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $17.16 - $25.84 per hour
FTE: 1.0

Review of Applications Begins
Position closes August 18, 2021

Special Instructions to Applicants
To ensure consideration, complete online applications must include three professional references, as well as a resume and cover letter that clearly describe your experience managing payroll functions and how you meet the minimum and applicable preferred qualifications.

Department Summary
Living on campus adds tremendous value for students and contributes to higher grades, staying and graduating from the University, and future success.

University Housing, a department within the Division of Student Services and Enrollment Management, is committed to facilitating students' development as they build an inclusive community, establish a sense of home, and succeed academically. Our goal is to become the model of excellence for providing accessible, affordable, and student-centered living-learning experiences; the preferred choice for all UO students.

We value diversity and respect, integrity, equity and inclusion, learning and growth, responsibility and accountability, safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

University Housing units include Business Services, Dining Services, Facilities Services, Promotions & Recruitment, and Residence Life. University Housing is an educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).

Position Summary
The Classified Payroll Administrator is part of team designed to support University Housing's Payroll/HR department in their effort to provide exceptional customer service and ensure that an accurate and compliant payroll is processed.

The Classified Payroll Administrator is responsible for the entire operation of classified payroll in a large unit with over 300 classified employees. This is a large, complex payroll with levels of nuanced guidelines and policies to follow. The person in this position works independently and must be knowledgeable and able to interpret applicable laws, rules, and policies, including SEIU Collective Bargaining Agreement, BOLI, UO Policies and practices, and international visa regulations, as needed to maintain compliance.

Extensive knowledge of personnel policies and procedures relating to payroll, and excellent communication skills in order to communicate these policies/procedures to a diverse campus population, are required to be successful in this position.

The position's responsibilities require independent and creative problem solving, team building, and collaborative service to the many Housing operations managers and staff. This position contributes to the program direction by providing solutions and creating efficiencies in procedures.

This position works collaboratively with the Student Payroll Coordinator and as a team they are the liaison and communication between Housing's payroll office and UO Central Payroll. This position cross-trains and covers for absences for the Student Payroll Coordinator.

An essential duty of this position is to maintain and manage Kronos/UKG, University Housing's time and attendance software system, ensuring employee records and collected time are correct to produce an accurate and timely payroll. This position is the subject matter expert as well as the housing administrator for the Kronos/UKG system. The Classified Payroll Administrator also ensures all managers and staff are trained on using Kronos. The position is responsible for providing effective and efficient new employee orientation and onboarding services for new hires including Kronos/UKG training. This position prepares a variety of reports, spreadsheets, presentations, and policies and procedure documents to share with managers and staff for information and training purposes.

The Classified Payroll Administrator reports to University Housing's Sr. HR Generalist. The position also assists the Associate Director for Human Resources in confidential personnel issues and is expected to maintain strict confidentiality at all times. The position may lead and coordinate the work of student employees during busy work seasons when needed.

This is a full-time, 12-month position that may require occasional overtime during critical monthly payroll deadlines.

Note: this position is based in Eugene, but occasional remote working arrangements may be considered.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
  
• An equivalent combination of training and experience.
  
  One year of postsecondary education may be substituted for up to one year of the experience.
  
  Professional Competencies
  
• Ability to work independently and collaboratively, manage one's time, and adhere to deadlines.
  
• Demonstrated commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
  
• Demonstrated ability to provide superior customer service.
  
• Excellent communication skills in order to communicate complex policies and procedures to a diverse campus population.
  
  Preferred Qualifications
  
• Two years' payroll experience in a large complex organization.
  
• Experience managing a payroll consisting of employee groups with differing guidelines, policies and/or bargaining agreements.
  
• Two years' experience maintaining and working within a complex database system; analyzing data and creating reports, preferably within a time and attendance system. Experience must have been within the past five (5) years.
  
• Experience working with Kronos/UKG or an equivalent timekeeping system
  
• Demonstrated working knowledge of Windows-based applications; Microsoft Word, Excel, Outlook, PowerPoint.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/527884/classified-payroll-administrator
  
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