Provide comprehensive administrative support in all areas of
operation by working collaboratively with program faculty and staff
to support the curricular/pedagogical mission of the assigned
academic units. Assist in the general support of the daily
operations in an academic building.
Take appropriate actions to support a diverse workforce and
participate in the College’s efforts to create a respectful,
inclusive, and welcoming work environment.
Administrative Support (25%)
Handle clerical, ordering, and scheduling tasks for the program
directors, core program faculty, and staff. Maintain departmental
records and databases. Manage departmental correspondence; draft
publicity and other communications for distribution to faculty,
students, alumnae and other external audiences. Support
departmental faculty and staff searches, decennial reviews, and
midterm reviews. Maintain and update departmental web page content
and other online presence, as appropriate. Assist in onboarding of
new faculty and staff.
Budget Support: (20%)
Administer and track all program budgets based on institutional
policy and using the college’s financial management systems.
Perform budget operations, process requisitions, purchase order
requests, invoices, and reimbursement requests. Analyze
expenditures against the budget and notify directors of
discrepancies. Advise department chairs on departmental budget
planning. Reconcile and report on key budget areas.
Event management: (20%)
Schedule, support, organize, and publicize all aspects of program
events, visits, residencies, and field trips. Manage events and
lecture series including budget, funding, travel and honorarium.
Plan annual commencement events. Organize the work of appointed
student liaisons in connection with event planning.
Curricular Support (20%)
Assemble and update course offerings and schedules. Assist in the
preparation of annual course catalog revisions. Support course
scheduling process and work with departments to meet institutional
deadlines around curricular requests and changes. Act as a liaison
with Registrar and Provost offices on curricular matters. Order
instructional supplies and help prepare course materials. Secure
copyright permissions, following college policy. Assist faculty in
hiring work-study students. Monitor and update yearly departmental
records. Coordinate administrative needs for department annual
Facilities Oversight: (15%)
General oversight of assigned academic buildings including
coordinating work orders, keys, office equipment and supplies.
Maintain building equipment; report and track building repairs.
Manage building budgets with decision making on expenditures and
reconciliation. Order supplies and manage inventory. Act as a
liaison with faculty and allied offices to facilitate faculty
onboarding and office moves.
Supervise Student Workers:
Hire, train, and supervise student workers to support the
above-listed duties and responsibilities.
Minimum Qualifications (knowledge, skills, education,
experience, certifications, licenses)
High school degree or equivalent and three years of relevant
experience or the equivalent combination of education and/or
Experience working with individuals from diverse backgrounds.
Associate’s degree preferred.
Excellent oral and written communication skills; very strong PC
skills, proficiency in Microsoft Word, Microsoft Excel and using
the Internet; ability to organize and prioritize work effectively,
be detail oriented, take initiative and responsibility, be
pro-active, resolve problems, manage multiple tasks simultaneously,
and work well with diverse groups of faculty and staff. Willingness
to learn new technologies as necessary.
As a condition of employment employees must be immunized against
COVID-19 on or before their first day of employment. Proof of
vaccination status will be required. Individuals may seek medical
or religious exemption with HR, but must do so prior to their
Please attach/upload a current resume and cover letter in order for
your application to be considered for this position.
About Smith College
Located in Northampton, MA, Smith College is one of the largest
women’s colleges in the country and is dedicated to excellence in
teaching and research across the liberal arts. A faculty of
outstanding scholars interact with students in small classes, as
advisors, and through student-faculty research projects. The
College is a member of the Five College Consortium with Amherst,
Hampshire and Mt. Holyoke Colleges, and the University of
Massachusetts Amherst. Students cross-enroll and faculty
cross-teach across the Five Colleges.
Smith College is an Affirmative Action/Equal Opportunity employer
and does not discriminate on the basis of race, gender, age, color,
religion, national origin, disability, sexual orientation, gender
identity and expression or veteran status in the recruitment and
employment of faculty and staff, and the operation of any of its
programs and activities, as specified by all applicable laws and
regulations. Women, minorities, veterans and individuals with
disabilities are encouraged to apply.