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Administrative Specialist

Syracuse University
New York, United States
Salary Not Specified
Posted date
Aug 2, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Development & Advancement, Alumni Affairs, Student Affairs, Athletics, Executive, Executive Directors
Employment Level
Employment Type
Full Time
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Posting Details

Job # 037275 Department Code 34203-7032 Department Athletics Job Title Administrative Specialist Location Manley Field House Pay Range Commensurate w/experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The administrative specialist will work as a member of the Athletics Development staff, reporting to the Sr. Associate Athletic Director for Athletic Development. Responsibilities include assisting with and coordinating day-to-day operations of the Athletics Development. This includes coordinating meetings and travel reservations for the Sr. Associate Athletic Director, reconciling monthly expenses, review of individual staff member expenses, management of the annual budget, and coordinating agendas and minutes for staff meetings. Other responsibilities include staffing events and overseeing game day hospitality spaces, managing the Athletics Development office in the absence of the Executive Director, and maintaining a connection with external operations relating to the Athletics Development, including, but not limited to the Varsity Club, the Hardwood Club and the Syracuse Football Club.

Bachelor’s Degree, business degree would be helpful, 2-3 years of office administration experience working with budgets, accounts, and class scheduling. Also, skills designing and maintaining data base and spreadsheets, as well as complicated word-processing. Job Specific Qualifications
Experience working in a customer service environment, communicate with general public and donors in an efficient and professional manner, and develop relationships with donors.

Knowledge of database systems and how to effectively manueuver within donor database systems.

Ability to set priorities and handle multiple assignments and deadlines.

Display good judgement and ability to work independently.

Understanding of University/ NCAA athletic events including game day hospitality and donor events.

Knowledge of Microsoft office products, ticketing system, and University advancement systems.

Ability to coordinate and collaborate with colleagues within Athletics and Advancement and External Affairs.

General knowledge and awareness of NCAA rules, especially as they pertain to University boosters and booster clubs Responsibilities
Assisting the Executive Director with day-to-day tasks and management of the Athletics Development office as well as assist the Executive Director with the coordination of his daily calendar, travel reservations and accommodations, and the preparation of related monthly expenses.

Assist the Executive Director with the management of important internal administrative tasks; the management of the annual budget, coordination of the various office calendars, processing of purchase requisitions, and the review and reconciliation of individual staff member expenses.

Attend and assist Athletics Development staff members with the management of game-related, and other special-event hospitality functions.

Assist the Executive Director in maintaining a connection with certain external operations related to or working in concert with the Orange Club. These currently include, but may not be limited to: the Varsity Club, the Hardwood Club and the Syracuse Football Club.

Provide the Executive Director with reports and research of prospective athletic donors as requested, often working in conjunction with the Advancement and External Affairs research team.

Manage and supervise student interns in the office.

Serve as a liaison to other Athletic Department and Advancement and External Affairs operations. Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 08/02/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants
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