Business Operations Specialist- W. P. Carey School of Business at ASU (70008BR)
- Employer
- W. P. Carey, ASU
- Location
- Arizona, United States
- Salary
- Salary Commensurate with experience
- Date posted
- Aug 3, 2021
View more
- Position Type
- Faculty Positions, Business & Management, Business Administration, Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Description
The W. P. Carey School of Business, Graduate Programs Office is
currently seeking an organized, detailed individual who is
self-motivated and understands how to meet support service needs
and perform business operations functions within a highly
productive, service-oriented environment. This individual will work
in collaboration with various departments within the Graduate
Programs office to accomplish job duties while performing varied
advanced business operations and administrative work. This ideal
candidate must be able to work independently, maintain
confidentiality, and utilize sound judgment, while possessing keen
attention to detail and exhibiting a high degree of
adaptability.
Days and Schedule: Monday-Friday 8:00 AM to 5:00
PM. Some evenings and weekends may be required.
Essential Duties
• Answers phones, greets visitors, and directs
questions to appropriate offices for resolution
• Executes a variety of office administrative and
business operations support activities on behalf of the leadership
of the Graduate Programs Office such as composing correspondence on
own initiative, interpreting and explaining established university
and unit policies and procedures in response to inquiries from a
variety of sources, and summarizing reports and information to
facilitate review by the administrative staff
• Investigates, evaluates, and resolves problems
within scope of position
• Provides office operations support such as
scheduling and coordinating meetings and special events with
faculty, staff, students as well as external constituents,
receiving and directing incoming mail, and responding to
inquiries
• Maintains and updates databases and
spreadsheets; pulls reports using PeopleSoft and/or other software
programs; prepares special and recurring reports containing
specialized or sensitive information
• Supports planning and coordination of
conferences, meetings and/or special events under general direction
from Assistant Dean and communicates arrangements to appropriate
individuals
• Assists with and maintains records of office
coordination including moves, signage, phones, and keys
• Implements new policies, procedures and
practices impacted by decisions made by the GPO
leadership
• Arranges necessary travel reservations and
itineraries; anticipates and prepares support materials
needed
• Acts as liaison to faculty, staff, and external
constituents in an academic and administrative capacity
• Provides backup systems support throughout the
department, including but not limited to McCord Hall scheduling,
course evaluations, website monitoring, etc.
• Orders and inventories supplies and SWAG for
GPO
• Supports GPO operations. This includes
responsibilities such as grade entry, locker assignments, course
evaluations, grading completion reports, purchases, disbursement
forms
• Works within established budgets, makes
approved payments and handles disbursement form process
• Supports event administrative support with
logistics
• Other general administrative and operational
duties, as assigned
• Manages incoming email to department aliases,
such as WPCgrad@asu.edu
• Supervises the front desk workers, including
weekly coverage schedule and daily operational tasks are
successfully completed.
• Provides support for posting and maintaining
the hire process for student workers within Graduate Programs.
Minimum Qualifications
Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Desired Qualifications
• Experience hiring and supervising
students
• Experience in providing administrative and
business operations support
• Experience in handling confidential files
• Experience with budgetary decision-making and
implementation
• Experience working with students in a higher
education/university environment
• Experience in interpreting and implementing
administrative and academic practices and principles
• Experience in establishing, developing, and
maintaining strong working relationships within a large office
environment
• Demonstrated ability to work with technology
(i.e. PeopleSoft, Salesforce, Microsoft Office applications,
Canvas, Google Docs, Slack)
• Demonstrated use of effective verbal and
written communication skills
• Experience in problem-solving and
decision-making
• Experience using organization,
detailed-oriented skills while prioritizing multiple tasks in a
fast-paced, service-focused, team-based environment
Working Environment
Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, walking. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching, lifting and pushing objects of varying weights up to 50 pounds. Ability to clearly communicate verbally in English, read, write, see and hear to perform essential duties. May include exposure to external environment/climate conditions including walking on uneven surfaces, climbing and high temperatures.
Department Statement
The W. P. Carey School of Business at Arizona State University is one of the largest business schools in the United States with more than 15,000 students and 100,000 alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes diversity and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country. Learn more at wpcarey.asu.edu
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.Get job alerts
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