Under general supervision from an assigned Director, Dean or
Associate Dean, performs complex
administrative, secretarial and clerical assistance duties in
support of an assigned area; provides
advanced and complex administrative and secretarial assistance to
academic and classified staff,
students and the public; and performs a variety of special tasks
and projects relative to assigned area
REPRESENTATIVE DUTIES - The following duties
are typical for this classification. Incumbents may not
perform all of the listed duties and/or may be required to
perform additional or different duties from those set
forth below to address business needs and changing business
1. Performs secretarial and administrative support duties for an
assigned manager; relieves
administrator of a variety of clerical, technical and
2. Screens office visitors and telephone callers; responds to
sensitive questions, complaints and
requests for information from administrative, management, academic,
and/or classified staff, the
general public and students; communicates information in person, by
telephone or electronic mail.
3. Maintains a calendar of events to assure timely coordination of
office activities and status of
assigned projects; schedules and arranges meetings and
appointments; coordinates activities with
other divisions and departments; makes travel arrangements for
4. Facilitates communication between assigned administrators,
students, academic and classified
staff, other offices, educational institutions, public agencies and
the general public; interacts and
relays information, questions and decisions regarding
administrator’s area of assignment.
5. Composes correspondence independently; prepares responses to
correspondence and personal inquiries of a sensitive nature for
administrator’s approval; formats,
types, proofreads, duplicates and distributes correspondence,
notices, lists, forms, memoranda
and other materials according to established procedures, policies
6. Establishes and maintains filing systems including confidential
files; establishes and maintains
files for information, records and reports; maintains records
related to specific area of assignment.
7. Compiles, verifies, summarizes, records and evaluates
information; prepares and distributes
narrative, statistical and financial data; completes reports;
verifies and reviews forms and reports
for completeness and conformance with established regulations and
8. Facilitates the coordination of schedule production; coordinates
and inputs data in accordance
with established District policies and procedures; calculates class
hours for reporting to state for
9. Coordinates classroom usage between divisions and locations;
releases room schedule for
10. Monitors enrollment figures and recommends necessary
additions or cancellations; enters
corrected data into database.
11. Creates, verifies, edits and distributes hourly and full-time
faculty loading records; monitors faculty
workload and leave provisions; ensures compliance with provisions
of applicable collective
12. Records and verifies faculty, classified, student and hourly
temporary time sheets; calculates and
processes faculty stipends; generates and proofs monthly faculty
pay reports and submits for
13. Coordinates, schedules, compiles, tabulates and processes
faculty member performance
14. Assists in budget administration; tracks and reconciles budget
activity; posts, monitors and tracks
invoices, credit card and other expenditures; prepares purchase
requisitions, check requests,
independent contracts, and claims for reimbursement.
15. Maintains records of expenditures and income for organizational
unit supplies; initiates, codes and
monitors fund transfers from various budget accounts.
16. Prepares requisitions and claims for reimbursement; resolves
invoicing, purchase order and other
financial documentation questions or problems with vendors.
17. Prepares financial documents and reports; prepares and balances
18. Arranges or coordinates with staff the use of campus and off
site facilities and meeting rooms;
researches room charts for available locations; initiates and
submits required forms for use of
19. Operates office equipment including computer equipment,
typewriter, calculator, copier and
facsimile machine; utilizes various computer applications and
software packages; maintains and
generates reports from a database or network system.
20. Orders office supplies, equipment and materials; assures proper
functioning of office equipment;
coordinates repairs of office equipment as needed.
21. Coordinates and oversees specialized functions or projects;
assures that work is performed in a
timely and accurate manner; uses independent judgment to develop
recommendations, suggestions or information as appropriate.
22. Receives mail and identifies and refers matters to the
administrator in order of priority.
23. Trains and provides work direction to assigned student workers
and temporary help as assigned.
24. Performs related duties as required.
QUALIFICATIONS - The following generally
describes the knowledge and ability required to enter the
and/or be learned within a short period of time in order to
successfully perform the assigned duties.
Office procedures, methods, and equipment including computers and
applications such as word processing, spreadsheets, and
Principles, practices and procedures of business letter
Principles and practices used to establish and maintain files and
information retrieval systems.
Principles, practices and procedures of fiscal, statistical and
administrative record keeping.
Principles and techniques used in public relations including
methods and techniques of proper receptionist and telephone
Basic mathematical concepts.
Basic research methods and techniques.
Work organization and basic office management principles and
English usage, grammar, spelling, punctuation, and vocabulary.
Understand the organization and operation of the assigned division
and/or department as
necessary to assume assigned responsibilities.
Understand and apply administrative and office policies and
procedures as well as pertinent laws,
regulations and ordinances.
Perform a range of administrative, technical, secretarial and
clerical duties involving the use of
independent judgment and personal initiative.
Independently compose and prepare correspondence and memoranda
using correct English
usage, grammar, spelling, punctuation and vocabulary.
Respond to requests and inquiries from students, staff, or the
public; effectively present
information in person or on the telephone to students, staff, or
Use sound judgment in recognizing scope of authority.
Type or enter data at a speed necessary for successful job
Take and transcribe dictation, if required by the position, at a
speed necessary for successful job
Research, compile, analyze, and interpret data.
Implement and maintain filing systems.
Train and provide work direction to others.
Plan and organize work to meet schedules and changing
Operate office equipment including computers and supporting word
processing, spreadsheet, and
Adapt to changing technologies and learn functionality of new
equipment and systems.
Work under steady pressure with frequent interruptions and a high
degree of public contact by
phone or in person.
Work effectively with minimal supervision.
Communicate clearly and concisely, both orally and in
Establish and maintain effective working relationships with those
contacted in the course of work.
Education and Experience Guidelines - Any
combination of education and experience that would
likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and
abilities would be:
Equivalent to the completion of the twelfth grade supplemented by
college level course
work in business administration, secretarial science or a related
Three years of increasingly responsible secretarial and clerical
experience preferably in an
administrative office of a public agency or in an educational
PHYSICAL DEMANDS AND WORKING ENVIRONMENT -
The conditions herein are representative of
those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable
accommodations may be made to enable individuals with
disabilities to perform the essential job functions.
Environment: Work is performed primarily in a
standard office setting.
Physical: Primary functions require sufficient
physical ability and mobility to work in an office
setting; to stand or sit for prolonged periods of time; to
occasionally walk, stoop, bend, kneel,
crouch, reach, and twist; to lift, carry, push, and/or pull light
to moderate amounts of weight; to
operate office equipment requiring repetitive hand movement and
fine coordination including use
of a computer keyboard; and to verbally communicate to exchange
Vision: See in the normal visual range with or
without correction; vision sufficient to read
computer screens and printed documents; and to operate assigned
Hearing: Hear in the normal audio range with or
Sierra College is a Community College located near Sacramento,
California where a heavy emphasis is placed on academic excellence
and student success. Since its founding in 1936, Sierra College has
focused on quality instruction and meeting the evolving needs of
the students and communities that it serves. The Sierra Community
College District covers more than 3,200 square miles and serves the
Northern California foothill counties of Placer and Nevada, as well
as parts of El Dorado and Sacramento. We serve over 18,000 students
throughout the region in both on-ground and online courses,
including students at our main Rocklin Campus as well as at three
centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our
District prides itself on academic excellence, having been named an
Aspen Prize for College Excellence eligible institution for
Sierra College has a strong commitment to the achievement of equity
and inclusion among its faculty, staff, and students and values the
rich, diverse backgrounds that make up the campus community. A
strong candidate for this position must demonstrate a profound
understanding of and experience with successfully supporting
individuals with varying backgrounds. This includes persons with
disabilities, various gender identities and sexual orientations, as
well as individuals from historically underrepresented communities
and other groups. Our District is committed to providing strategies
for success and proactive student-centered practices and policies
focused on eliminating equity gaps to ensure the District provides
an inclusive educational and employment environment focused on
strategies for success and equitable outcomes for all.
As an institution, Sierra College is committed to eliminating the
equity gap in all student populations with dynamic,
learner-centered practices and policies that fully engage the
college community. The ideal candidate will share the
College’s commitment to helping its racially and socioeconomically
diverse students succeed in their degree and career objectives.
Currently, Sierra College enrolls 18,300 students per term, where
approximately: 21% of Sierra College’s students are
Latin(o)(a)(x)(e), 3% are African-American, 3% are Filipino, 6% are
Asian-American, 1% are Native American, 1% are Pacific Islander, 7%
are multiracial and 57% are White.
The successful candidate will join a College dedicated to the use
of culturally responsive strategies and methods that meet the
varying needs of our students, faculty, staff, and surrounding
community. Sierra College demonstrates its commitment to equity by
supporting ongoing professional development for students, faculty,
and staff. These opportunities include trainings and workshops on
equity and inclusion, SC4 (Sierra College Community, Creativity,
Culture, and Collaboration Training), active Academic Senate
standing committees concerned with student success and equity, a
Presidential Equity Advisory Committee (PEAC), culturally
responsive student engagement centers, support for our undocumented
and AB540 students, campus-wide equity summits, a robust set of
programs, events, and conferences related to equity-mindedness and
supporting the success of our diverse students.
REQUIRED APPLICATION DOCUMENTS:
1. A Sierra College application,
2. A resume, and
3. A cover letter of no more than 4 pages that
a. Please describe the
transferable experience, knowledge, skills and abilities you
possess to serve in this role.
culturally-inclusive/equity-minded practices/strategies would you
incorporate into this role?
c. Please describe your
evidence of the responsiveness to and understanding of the racial,
socioeconomic, and cultural diversity within the community college
student population, including students with different ability
statuses (e.g., physical and/or learning), sexual orientations,
gender identity and expressions as these factors relate to the need
for equity-minded practices within the classroom and in the campus
Given the current pandemic in our country, interviews will likely
take place virtually via Zoom or a conference call.
TRAVEL EXPENSES BORNE BY THE CANDIDATE (if in person
Other terms and conditions of employment are specified in the
applicable collective bargaining agreements on file in the District
Human Resources Department. Position description of record on
file in the Human Resources Department.
*Sierra Community College District currently operates campuses
in Rocklin, Roseville, Truckee and Grass Valley. In its management
of a multi-campus environment, the District reserves right of
assignment including the right to change assignment locations and
shift assignments based on District need. Although this position
may currently reside at the Rocklin campus, the assignment location
may be subject to change as needed. Additionally, the district
reserves the right to cancel, revise or re-announce this position
as well as any and all positions at any time.
EEO/TITLE IX EMPLOYER
Sierra College is an equal employment opportunity employer
committed to nondiscrimination and the achievement of diversity and
equity among its faculty, staff, and students.
Persons with inquiries about the application of Title IX and/or EEO
may contact the Director of Diversity, EEO & Title IX (Title IX
Coordinator) at the address below, at (916) 660-7006 or via email
Persons with questions regarding reasonable accommodation of
physical and other disabilities should contact the Sierra College
Human Resources Department at (916) 660-7105.
If you have limitations hearing or speaking, the State of
California offers a specially-trained Communications Assistant (CA)
that can relay telephone conversations for all of your calls. Dial
711 to reach the California Relay Service (CRS). Dialing 711 is for
everyone, not just those who have difficulty hearing on a standard
phone. If you prefer having your calls immediately answered in your
mode of communication, dial one of the toll-free modality and
language-specific numbers below. The call will be routed to the CRS
TTY/VCO/HCO to Voice
Voice to TTY/VCO/HCO
From or to Speech-to- Speech
English & Spanish 1-800-854-7784