Job no: 238221-US
Partial Remote, Staff-Full Time
Office & Administrative Support
Under general supervision of the Financial Program Manager, this
position provides critical oversight for the administrative team of
the Office of Research and Sponsored Programs (RSP). The position
coordinates complex administrative activities among RSP staff
members and University research administrators at various levels.
This position must also have knowledge related to federal, state
and local government agency sponsors, Foundations, Non-profit
organizations and Associations. They must establish and maintain
communication links with other external constituencies and assist
visitors. In addition, the position processes procurement card
transactions and monitors these activities. This position manages
the reception areas for RSP, answer phones and be the face of RSP.
Additional responsibilities include but are not limited to:
calendar scheduling for 500 meetings annually for internal and
external committees, and other events, oversee supply requisitions,
maintain and update databases, maintenance of files and email
lists, shipping, and direction of student hourly employees.
This position requires considerable independent initiative and
judgment and a high level of administrative problem-solving and
analytic ability. This position requires excellent management and
administrative skills, exemplary oral and written communication
skills, and human relations skills are mandatory. Excellent
organizational skills are essential for success in this position.
The employee will act in a consultative role to the RSP Management
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
Degree and Area of Specialization:
No Degree Required
Minimum Years and Type of Relevant Work Experience:
- Knowledge of software programs/systems, such as Microsoft Word,
Excel, PowerPoint, and web applications, eRA Commons, WISPER, WISDM
- General knowledge of UW-Madison's policies and procedures related
to the administration of extramural support.
- Knowledge of UW System policies and procedures related to travel,
purchasing, and event management is preferred.
- Exceptional customer service skills. Ability to build and
maintain effective working relationships with colleagues.
- Excellent time management skills and ability to work quickly and
accurately under pressure in a fast paced, deadline-oriented
environment. Detail oriented with excellent organizational
- Ability to work both independently and in a team environment to
manage and coordinate multiple complex projects and programs.
- Must be able to exercise superior judgment and skill in handling
sensitive and confidential matters. Must possess excellent
communication skills in order to handle inquiries with diplomacy
and tact. Proficiency in making a wide variety of decisions,
analyzing situations and exercising good judgment.
- Excellent written and verbal communication skills.
- Self-motivated and proactive working style, personable and
welcoming attitude and proven ability to collaborate
Monday through Friday. Standard business hours.
This position requires some work to be performed in-person, onsite,
at a designated campus work location. Some work may be performed
remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Depending on Qualifications
Instructions to Applicants:
Please click on the "" button to start the application process. You
will be required to upload a cover letter and resume.
Please submit a cover letter referring to your related work
experience, and a resume detailing your educational and
professional background. Please offer examples of your education
and/or experience that demonstrate your knowledge of quality
customer service, written communication, Microsoft Office, as well
as the other expectations outlined in the position description.
Cover letters will be used as a writing sample and to determine the
best qualified applicants.
Hourly rate will be determined based on skills and
A successful applicant will be responsible for ensuring eligibility
for employment in the United States on or before the effective date
of the appointment. University sponsorship is not available for
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS:
800.833.7637) and above Phone number (See RELAY_SERVICE
UNIV SVC PRG ASSOC(08500)
The University of Wisconsin is an Equal Opportunity and
Affirmative Action Employer. We promote excellence through
diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
The University of Wisconsin-Madison is engaged in a Title and Total
Compensation (TTC) Project to redesign job titles and compensation
structures. As a result of the TTC project, official job titles on
current job postings may change. Job duties and responsibilities
will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police
Aug 2 2021 Central Daylight Time
Aug 16 2021 11:55 PM Central Daylight