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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Aug 2, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs, Community Relations & Institutional Outreach
Employment Type
Full Time
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Job no: 238393-AS
Work type: Partial Remote, Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Office & Administrative Support

Position Summary:

This position is supervised by the Director of the Wisconsin Office of Rural Health (WI-ORH), and acts as the Financial Coordinator for the entire departmental unit. To do so requires accounting, book-keeping and auditing duties of advanced complexity, and a thorough understanding of all programmatic budgets, grant-funded or contracted deliverables, and deadlines. This position works with federal and state grants, fee-for-service contracts, and a myriad of UW and SMPH entities with their own rules and policies.

The candidate must exercise initiative, proper judgment, and independent decision-making to find knowledge from external sources (the School, Campus, State and Federal Agencies, the web) and learn a myriad of policies, from the WI-ORH and SMPH to those externally mandated by the UW campus and system, other state agencies, the Internal Revenue Service and other external entities.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

2 years in a financial role and/or office management role or related required.

License or Certificate:

Some travel may be required. Must provide own transportation or a valid driver's license and eligibility for Car Fleet usage is necessary.

Additional Information:

Required Qualifications:
1. Proficient use of Microsoft Office Suite (Word and Excel, PowerPoint, Teams, and/or Access ideal).
2. Moderate to advanced bookkeeping skills and experience.
3. Proficiency in using online tools, forms, web services, video meetings (e.g. Zoom), etc.

Preferred Qualifications:
1. Knowledge of UW/SMPH accounting structures, regulations and guidelines, including travel policies.
2. Knowledge of UW/SMPH financial tools and systems (e.g. WISER, WISPER, SHOP UW+, Cost-Transfer Tool, and HRS)
3. Ability to use online systems and tools to collect financial and operational data, collaborate with colleagues, schedule and arrange meetings and events, survey groups and conduct business online
4. Knowledge of standard federal and state grant funding practices, and basic business best-practices.
5. Ability to apply and interpret rules and regulations for federal and state programs that can change over time
6. Ability to investigate and analyze vendor inquiries including identifying discrepancies and negotiating settlements
7. Excellent organizational, interpersonal, and knowledge acquisition skills
8. Initiative, proper judgment, and independent decision-making
9. Excellent communication and customer service skills
10. Ability to work directly with high level professionals in rural hospitals and other rural and urban health and human services organizations
11. Ability to use effective team skills to contribute to a positive environment and the efficient operation of the work place.
12. Knowledge of federal grant contracts and academic support service agreements
13. Ability to demonstrate good customer service by establishing and maintaining effective professional relationships with SMPH support personnel, department managers, supervisor, coworkers, external partners, and rural constituents
14. Ability to Provide constructive feedback for the purpose of continuous improvement in a manner that is supportive of the WI-ORH and its mission.

To see the principal duties of this position, please click on the "List of Duties" link above.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.



Work Type:

Full or Part Time: 80% - 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.


Joy Benz
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Aug 2 2021 Central Daylight Time
Applications Close: Aug 16 2021 11:55 PM Central Daylight Time

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