Systems Coordinator

Benedictine University
Illinois, United States
Salary Not Specified
Posted date
Aug 2, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Financial Aid
Employment Type
Full Time

Systems Coordinator

Benedictine University is an inclusive academic community, inspired by the Catholic intellectual tradition and Benedictine values. We seek employees who will contribute to the advancement of our mission by helping students shape lives of meaning and purpose as engaged citizens who care for the Earth, welcome people of diverse faiths and cultures, and promote the common good.

Primary Duties and Responsibilities:

Job Title: Systems Coordinator
Department: Office of Financial Aid
Reports to: Assistant Director of Financial Aid Systems
Status: Full-Time, Benefit Eligible
Location: Lisle Campus

Position Summary: The Financial Aid Systems Coordinator is responsible for data and system process management. Ensure data/files are imported and exported in a timely fashion through various means. Produce and distribute reports to staff, and make sure that the overall process schedule is maintained and monitored. Serve as primary back up to the Assistant Director of Financial Aid Systems.

Essential Job Responsibilities:

1. Verification Management- Maintain up-to-date information regarding the Federal Regulations for the verification of the FAFSA document. Perform verification by monitoring eligibility status, making adjustments and corrections to reflect changes and applying policies to ensure compliance with applicable regulations and laws. Generate the list of outstanding verifications, prioritize and ensure the timely completion of the process. Manage communications with students regarding their verification status.

2. File Management - Coordinate electronic processes to retrieve and transmit financial aid data with external systems (EDE, EDconnect, COD, ELM, and NSC). Ensure that business processes relying on data exchanges are supported and the process schedule maintained.

3. Report Management- Manage the cyclical reports for the department including those related to packaging, C Codes, loan processes and issues, reports for admissions, and other reports as needed.

4. Student Communications- Assign, compile and transmit the weekly communications for the department including the Missing Information Emails, Disbursement Notification Emails, Award Letters and Loan Counseling Reminder Emails.

5. Loan Processing- Manage the PLUS loan process. Compile report, print application, create IDs where necessary and distribute to appropriate staff.

6. Auto Package- Run the auto packaging process for traditional undergraduate students, create award letters and distribute to appropriate staff.

Other Functions:

1. Serve as back-up for the Assistant Director of Financial Aid Systems as needed.
2. Assist with system setup and bundle testing
3. Assist with compilation of data for various surveys and reports, requests from other departments, etc.
4. Cross train where help may be needed
5. Stay current on updated Financial Aid Regulations

Required Qualifications:

Education: High School Graduate/GED Required, Bachelor's Degree Preferred

Experience: 2 years office experience, customer service, and computer knowledge.

Specific Skills: Must possess strong analytical and organizational skills. Proficient in the Internet and Windows-based software including Microsoft Word and Excel. Complete moderately complex administrative paperwork and make administrative/procedural decisions and judgments; Manage data files; Work within a group or independently.

Specific Knowledge, Licenses, Certifications: Full knowledge of the current guidelines and regulations of Federal and State Financial Aid Processes. ELM, EDE, EDconnect, Knowledge of PeopleSoft is a plus

Physical Requirements: Office Position - While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to touch, handle or feel; and reach with hands and arms.This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Use of computer screen, phone and customer service.
May require bending, or sitting for long periods of time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Travel (If applicable): N/A

Supervisory Responsibility (if applicable): N/A

Working Conditions: Normal office environment

Benedictine University does not discriminate in its admissions or educational policies, programs or activities; scholarship and loan programs; athletic and other University administered programs or employment practices on the basis of race, creed, color, national origin, sex, sexual orientation, age, disability, military or veteran status, marital status, citizenship, or any other characteristic protected by applicable law. The laws applicable to Benedictine University include constitutional and statutory protections of the University's rights as a religiously sponsored institution. This policy of equal employment opportunity applies to all employment and personnel practices including, but not limited to, recruiting, hiring, promotion, training and compensation.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Per Gov. Pritzker’s Executive Order proof of vaccination or weekly COVID-19 testing is required.

Benedictine University is an Equal Opportunity Employer.

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