Benedictine University is an inclusive academic community, inspired
by the Catholic intellectual tradition and Benedictine values. We
seek employees who will contribute to the advancement of our
mission by helping students shape lives of meaning and purpose as
engaged citizens who care for the Earth, welcome people of diverse
faiths and cultures, and promote the common good.
Primary Duties and Responsibilities:
Job Title: Systems Coordinator
Department: Office of Financial Aid
Reports to: Assistant Director of Financial Aid Systems
Status: Full-Time, Benefit Eligible
Location: Lisle Campus
Position Summary: The Financial Aid Systems Coordinator is
responsible for data and system process management. Ensure
data/files are imported and exported in a timely fashion through
various means. Produce and distribute reports to staff, and make
sure that the overall process schedule is maintained and monitored.
Serve as primary back up to the Assistant Director of Financial Aid
Essential Job Responsibilities:
1. Verification Management- Maintain up-to-date information
regarding the Federal Regulations for the verification of the FAFSA
document. Perform verification by monitoring eligibility status,
making adjustments and corrections to reflect changes and applying
policies to ensure compliance with applicable regulations and laws.
Generate the list of outstanding verifications, prioritize and
ensure the timely completion of the process. Manage communications
with students regarding their verification status.
2. File Management - Coordinate electronic processes to retrieve
and transmit financial aid data with external systems (EDE,
EDconnect, COD, ELM, and NSC). Ensure that business processes
relying on data exchanges are supported and the process schedule
3. Report Management- Manage the cyclical reports for the
department including those related to packaging, C Codes, loan
processes and issues, reports for admissions, and other reports as
4. Student Communications- Assign, compile and transmit the weekly
communications for the department including the Missing Information
Emails, Disbursement Notification Emails, Award Letters and Loan
Counseling Reminder Emails.
5. Loan Processing- Manage the PLUS loan process. Compile report,
print application, create IDs where necessary and distribute to
6. Auto Package- Run the auto packaging process for traditional
undergraduate students, create award letters and distribute to
1. Serve as back-up for the Assistant Director of Financial Aid
Systems as needed.
2. Assist with system setup and bundle testing
3. Assist with compilation of data for various surveys and reports,
requests from other departments, etc.
4. Cross train where help may be needed
5. Stay current on updated Financial Aid Regulations
Education: High School Graduate/GED Required, Bachelor's Degree
Experience: 2 years office experience, customer service, and
Specific Skills: Must possess strong analytical and organizational
skills. Proficient in the Internet and Windows-based software
including Microsoft Word and Excel. Complete moderately complex
administrative paperwork and make administrative/procedural
decisions and judgments; Manage data files; Work within a group or
Specific Knowledge, Licenses, Certifications: Full knowledge of the
current guidelines and regulations of Federal and State Financial
Aid Processes. ELM, EDE, EDconnect, Knowledge of PeopleSoft is a
Physical Requirements: Office Position - While performing the
duties of this job, the employee is regularly required to talk or
hear. The employee frequently is required to stand; walk; use hands
to touch, handle or feel; and reach with hands and arms.This
position requires the ability to occasionally lift office products
and supplies, up to 20 pounds.
Use of computer screen, phone and customer service.
May require bending, or sitting for long periods of time. Specific
vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception
and ability to adjust focus.
Travel (If applicable): N/A
Supervisory Responsibility (if applicable): N/A
Working Conditions: Normal office environment
Benedictine University does not discriminate in its admissions or
educational policies, programs or activities; scholarship and loan
programs; athletic and other University administered programs or
employment practices on the basis of race, creed, color, national
origin, sex, sexual orientation, age, disability, military or
veteran status, marital status, citizenship, or any other
characteristic protected by applicable law. The laws applicable to
Benedictine University include constitutional and statutory
protections of the University's rights as a religiously sponsored
institution. This policy of equal employment opportunity applies to
all employment and personnel practices including, but not limited
to, recruiting, hiring, promotion, training and compensation.
In compliance with federal law, all persons hired will be required
to verify identity and eligibility to work in the United States and
to complete the required employment eligibility verification
document form upon hire. Per Gov. Pritzker’s Executive Order proof
of vaccination or weekly COVID-19 testing is required.
Benedictine University is an Equal Opportunity Employer.