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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Jul 30, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Type
Full Time
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Job no: 237752-LI
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Management/Supervisory, Health Care, Medical, Social Services, Other

Position Summary:

The Department Administrator directs the overall administrative and financial activities for the University of Wisconsin School of Medicine and Public Health Department of Neurological Surgery with unique linkage to and responsibilities for the UW Medical Foundation physician group practice. This position participates in the short-term and long-term strategic and program planning, development and implementation and provides executive leadership for the Department. The position entails a high level of complexity and requires a high degree of initiative and personal responsibility.

The Department Administrator serves as a member of the Department Executive Leadership, working closely with the Chair, Vice Chairs, and Section Chiefs to lead and direct the administrative activities of a robust academic department and implement its strategic missions. The Department Administrator serves as the designee of and reports directly to the Chair and together they are jointly responsible for the conduct and activity of the Department. In collaboration with the Chair, Vice Chairs and Section Chiefs, the Administrator plans, directs, coordinates, controls, monitors, and evaluates all administrative and financial operations and activities to achieve the Department's missions of clinical care, research, education and service.

The Department conducts its mission related activities in a wide range of locations and the Administrator will have a collaborative working relationship with multiple organizations. These organizations include, but are not limited to: UW School of Medicine and Public Health, University of Wisconsin Hospital and Clinics (UWHC), UW Medical Foundation (UWMF), Veterans Administration Hospital (VA), UnityPoint Health-Meriter Hospital, UW Foundation and other hospitals and clinics. In addition, the Department has close working relationships with other University Schools and Departments, such as the College of Engineering, UW Graduate School and the Waisman Center and also collaborates with external agencies such as the NIH, NSF and AHA.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

-Master's Degree required with seven or more years of progressively responsible professional experience with a record of significant accomplishments in managing complex organizations, departments, or programs, preferably in an academic medical center, OR
-Bachelor's Degree Required with ten or more years of progressively responsible professional experience with a record of significant accomplishments in managing complex organizations, departments, or programs, preferably in an academic medical center.
-Preference will be given to candidates with degrees in Business, Business Administration, Health Services Administration, Public Administration, Public Health, or significant related experience.

Minimum Years and Type of Relevant Work Experience:

-Master's degree and seven or more years of progressively responsible professional experience with a record of significant accomplishments in managing complex organizations, departments, or programs, preferably in an academic medical center, OR
-Bachelor's Degree and with ten or more years of progressively responsible professional experience with a record of significant accomplishments in managing complex organizations, departments, or programs, preferably in an academic medical center.

-A demonstrated understanding and recognition of the academic medical center's multiple missions of clinical, research, education and community service.
-Experience and demonstrated ability with finance/budgeting, clinical revenue generation, human resources, grants administration, IT, marketing/communications, faculty and staff development, facilities and management/ supervision of staff.
-Proven negotiation skills and ability to work well under pressure, prioritize workload effectively and delegate responsibility as appropriate.
-Commitment to diversity and inclusion.

Additional Information:


Teamwork. Participate fully as a member of the Department, sharing mutual goals and a common mission. Demonstrate and model respect and cooperation in fulfilling the goals and missions of the Department in this position.

Skills. Demonstrated technical ability, understanding of job expectations, knowledge, and experience with the principles and practices in an academic health care setting and organizational policies and procedures of a university and an academic practice. Possess demonstrated ability and experience in business finances and in human resource issues, recruitment strategies, faculty and staff development and benefits packages. Demonstrate expertise in working on computerized systems, including a variety of software including but not limited to word processing, databases, electronic mail, spreadsheets, Oracle Cloud, Box, and other related programs.

Leadership. Demonstrated ability to participate in strategic planning and leadership in presenting and implementing ideas and processes within an academic department. Demonstrated ability to lead and manage various teams and committees, and problem solve issues on a regular basis. Values diversity and inclusion

Communication. Possess good interpersonal skills with a variety of individuals including physicians, staff, administrators, visitors and others. Effectively present, send, receive, and respond to written and oral information ensuring a high level of service.

Quality Improvement. Demonstrate a commitment to performing quality work. Assumes responsibility and accountability for her/his own actions. Values accomplishments and shows enthusiasm and pride in the department. Demonstrates a self-directed work effort that confirms the ability to recognize personal strengths and weaknesses. Develop goals for professional growth and strive to achieve these goals.

Customer Service. Committed to excellent customer service. Demonstrate a genuine commitment to courteous, sincere, and sensitive service and a positive, caring attitude in all interactions. Projects a positive image of her/himself and the department in all personal, electronic, and telephone interactions. Incumbent agrees that, due to the nature of work in the clinical department, patient and financial information remains confidential.



Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



ANNUAL (12 months)

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume, cover letter, and list of three professional/supervisor references as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.


Kabao Chang
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:


Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jul 30 2021 Central Daylight Time
Applications Close: Aug 27 2021 11:55 PM Central Daylight Time

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