Assistant Director of Alumni Volunteer Engagement

Classification Title:

AST DIR, Alumni Affairs

Job Description:

The Assistant Director of Alumni Volunteer Engagement will provide leadership and support for the Association's regional volunteer network, specifically for Alumni Gator Clubs® and Affiliate Groups. The incumbent will execute the strategies and tactics within the strategic plan to expand the level of engagement to the entire Gator Nation and inspire our volunteer groups to support the University’s initiatives. The Assistant Director will also support a variety targeted programs and events that build and engage alumni communities.

Role and Responsibilities:

Gator Clubs® & Affiliate Groups

• Assist in the leadership, support, training, and stewardship for the National Gator Club® program and Affiliate Groups; Serve as the staff advisor to a portfolio of clubs and affiliate groups to ensure their success. Assist in the program evaluation process, and participate in strategic and operational discussions. Maintain metrics and reporting for a portfolio of clubs and affiliate groups, and ensure return on investment. Extensive travel to regional areas to engage alumni volunteers and seek stewardship opportunities.
• Assist in the planning, organization, execution, and assessment of the annual Gator Club® and Affiliate Group volunteer leaders’ conference and award and recognition program to steward volunteers and inspire further engagement. Participate in delivering ongoing training for volunteer groups (ex. webinars, conference calls, etc.).
• Develop an understanding of UFAA technology tools, specifically the database system known as Advance; to perform data pulls, queries, reports and creating alumni thumbnails.

Strategic Planning

• Support the strategy, planning and execution of Affiliate Group reunions and ongoing regional programming. Assist in the recruitment, identification, selection, and training process for new and re-organizing Gator Clubs® and Affiliate Groups within their portfolio. Lead organizational meetings for potential volunteers.
• Assist in the planning and coordination of Gator Club®, Affiliate Group, and Alumni Association programs (including but not limited to Awards Banquets, Reunions, Leadership Conference, Tailgates, Gator Gatherings).
• Support UFAA events including but not limited to Homecoming/Gator Growl, Gator Day at the Capital, Gator Nation Tailgates, Grand Guard, 40 Gators Under 40 weekend, etc.
• Support their portfolio of Gator Clubs® and Affiliate Groups with their marketing and communications efforts to engage with their constituents.

Solicitation and Cultivation

• Assist in the identification and cultivation of major gift prospects and in the development of the donor pipeline by providing opportunities for stewardship through volunteer committees and events.
• Work with Development staff to identify prospects in regional areas.

Expected Salary:

Salary commensurate with education and experience.

Minimum Requirements:

Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and one year of relevant experience.

Preferred Qualifications:

The ideal candidate will possess:

• Two to three years of relevant experience in successful higher education program work in alumni relations, development, or marketing/communications is strongly preferred.
• Experience communicating with engaging and supporting multiple and diverse communities.
• Experience with event planning, and with volunteer management and/or customer service.
• Must be an outstanding communicator and possess excellent written and verbal communication skills; interpersonal skills; and the ability to work collegially and interact effectively with a diverse constituency.
• Public speaking experience desired.
• Detail-oriented and the ability to communicate well verbally and in written form and able to build relationships effectively with a diverse community of alumni and a variety of campus partners.
• The ability to learn databases, email marketing tools, and other web-based platforms.
• An appreciation for and support of diversity in the workplace in all its forms; proven success working with stakeholders; project management skills; experience in a data-driven environment; organizational skills; and the ability to lead, influence and motivate others are required.
• Accuracy, attention to detail, a customer service-oriented attitude; and the ability to work in a complex organization are necessary for success in this position.
• The incumbent should be computer proficient in these areas: Windows, Microsoft Word, Microsoft Excel, Microsoft Access, internet browsers, preferably Internet Explorer, E-mail and social media.
• The ability and willingness to travel are necessary. A valid driver license and good driving record are essential.*

*Business expenses are reimbursed through a standard accounting system. The ability to pay for expenses using your own personal credit card or funds and have them reimbursed is essential.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and three references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No