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Administrative Assistant

Virginia Commonwealth University
Virginia, United States
Salary Not Specified
Closing date
Aug 5, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Employment Type
Part Time
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Job Details

Posting Details

Job Code/Title 81195 - H - Sr Administrative Assistant GA 2 Position Number HU1569 Working Title Administrative Assistant Department Dean's Office Engineering Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Recruitment Pool All Applicants Anticipated Hiring Range $18 - $22/hr Campus Monroe Park Campus Position Type Hourly Hours/Week 25-28 hrs/wk Normal work days Monday – Friday/varies on need Normal work hours dependent on applicant Job Category Administrative/ Secretarial/ Clerical Does this position provide patient or clinical services to the VCU Health System? No Does this position require a pre-placement medical assessment? No Is any portion of this position grant-funded? No Sensitive Position No Resource Critical Yes Description of the Job
Since its inception in 1996, the Virginia Commonwealth University College of Engineering has brought innovative, real-world engineering education to Central Virginia. Comprised of five different departments plus the Dean’s office, the College of Engineering enrolls more than 1,700 undergraduate and 250 graduate students in several degree programs supported by approximately 600 full-time, part-time, and student employees.

The Administrative Assistant will be responsible for the day-to-day activities required to support the needs of the Dean’s Suite. This position reports to the Executive Coordinator, who oversees the administrative functions of the dean’s suite and is responsible for managing this position’s workload, including additional duties.

Specifically, duties include:
  • Providing quality service to visitors of the Dean’s Office in a timely and professional manner while ensuring efficiency.
  • Managing all front desk operations and providing multiple administrative duties to the office, including, but not limited to: answering, screening, and directing phone calls, copying, collating, faxing, and other document assistance, and production of materials, monitoring office supplies and deliveries as required, and retrieving/sorting daily mail.
  • Monitoring and responding to general Dean’s Office account emails in a timely manner
  • Managing room requests in the EMS (Event Management Software) System
  • In addition, this position will manage the calendars, travel, and meeting scheduling for our associate deans and executive directors.
  • Part-time, non-benefited position limited to 28 hours per week
Required Qualifications
  • Must be detail-oriented and have good observation skills.
  • Excellent interpersonal, organizational, time management, and communication skills.
  • Ability to establish priorities and handle multiple tasks.
  • A high level of maturity and a warm, welcoming attitude with a background in customer service is essential.
  • Strong communication skills, strong organizational skills, experience in sophisticated office systems, specifically Microsoft Office products, demonstrated administrative and interpersonal skills.
  • Responsible, mature, self-starter, with the ability to handle sensitive/confidential matters with a friendly and professional tone, is required.
  • Ability to learn and adapt to new technology/software
  • The College of Engineering supports a diverse faculty, staff, and student environment. The candidate will demonstrate experience that shows their commitment to fostering such an environment

Preferred Qualifications
  • Previous experience working in higher education is also preferred.
  • Previous experience in similar administrative positions is preferred.
  • Proficiency in Google Workspace is preferred.

Job Open Date 07/30/2021 Remove from posting on or before Open Until Filled No Special Instructions to Applicants Additional Information Quick Link Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have experience working in a higher education setting?
    • Yes
    • No
  2. * Do you have experience with Microsoft Office and the Google suite of tools, specifically Gmail, Google forms, Google sheets, and Excel?
    • Yes
    • No
  3. * Do you have experience using Event Management software (i.e. EMS, Caterease, R-25, etc)?
    • Yes
    • No
  4. * If you answered yes above to having Event Management software experience please describe your experience.

    (Open Ended Question)

  5. * Please list your experience in an administrative support environment:
    • None
    • Less than 1 year
    • 1 year - less than 3 years
    • 3 years - less than 5 years
    • 5 or more years
  6. * Please describe your experience managing schedules/calendars in a support capacity.

    (Open Ended Question)

Optional & Required Documents
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. Other Document

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