Executive Assistant

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.

Job Description:

Summary: The Executive Assistant position is a full-time non-exempt career service position. The Executive Assistant will provide a wide latitude of administrative and office assistance in the management of the President’s Office. Requires considerable exercising of judgment, problem solving, and discretion concerning highly confidential matters.

Duties and Responsibilities:

Exercise judgment and discretion in the handling of confidential information; arrange and schedule appointments and meetings with staff, and/or internal and external customers; serve as liaison with College personnel to communicate directives or to provide information; assist in the development of the departmental budget and monitor expenditures of departments within the division; assist with preparing meeting agendas and meeting materials; record minutes of meetings; provide assistance to departmental and College staff; and establish and maintain office files, correspondence, reports, and related materials required for efficient operation of the President’s office. This position may require availability to work flexible hours, including some evenings and weekends to assist with special meetings or projects. This position reports to the Executive Assistant to the President.

MINIMUM QUALIFICATIONS: Graduation from an accredited institution with an associate’s degree and three years responsible secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. Relevant work experience may substitute for the education requirement on a year for year basis. Successful results of a criminal background check are required.

Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

PREFERRED QUALIFICATIONS: Prefer documented excellent telephone and customer service experience; documented strong organizational skills; experience establishing and maintaining positive working relationships, and efficiently handling multiple priority projects, and documented experience handling and maintaining confidential information.

SALARY: $29,406.00 (15.08/hour)

SUPPLEMENTAL MATERIALS: All supplemental materials must be submitted electronically via the Workday applicant portal. For questions or to obtain assistance uploading the supplemental materials, contact Monica Williams at mlwilliams@pensacolastate.edu

APPLICATION DEADLINE: Open Until Filled –To receive full consideration, the online application and supplemental materials must be received via the Workday applicant portal. https://pensacolastate.wd5.myworkdayjobs.com/PSC_Employment_Opportunities

The benefits package provided by the College includes major medical insurance, life insurance and Florida retirement contributions. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.

Supplemental life, dental, vision, and disability insurance are available at group rates.

Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, or genetic information in its educational programs, activities or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Equity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Boulevard, Pensacola, Florida 32504.