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Working at Lewis & Clark
The campus is located on 137 acres of beautifully landscaped
grounds in Portland’s southwest hills. Our strong commitment to
sustainability is reinforced through recycling programs, energy
conservation, alternative transportation options, and farm to fork
initiatives. For benefit-eligible positions, we offer a competitive
that includes options for
health, dental, vision, tuition, life insurance, retirement and
Lewis & Clark College is committed to achieving a diverse
workforce. Candidates from diverse backgrounds are encouraged to
apply. All qualified applicants will receive consideration for
employment without regard to status as a protected veteran or a
qualified individual with a disability, or other protected status,
such as race, religion, color, national origin, sex, gender
identity, sexual orientation, marital status or age.
National Crime Victim Law Institute (NCVLI)
Founded in 2000, the National Crime Victim Law Institute (NCVLI) is
a 501(c)(3) nonprofit educational and legal institute located at
Lewis & Clark Law School in downtown Portland offices. NCVLI’s
mission is to actively promote victims’ voices and rights in the
justice system through crime victim centered legal advocacy,
education, and resource sharing. NCVLI promotes crime victims’
rights in criminal, civil, military and administrative justice
systems nationwide through litigation (in the form of amicus
curiae, occasional direct representation, and legal technical
assistance); education through publications and trainings (both
in-person and technology-assisted); and public policy development.
For more information about NCVLI, visit the website: www.ncvli.org
operates in partnership with Lewis & Clark Law School. Lewis
& Clark follows CDC and state OSHA guidelines for employee
safety. As such, we are requiring employees and students to provide
proof of COVID-19 vaccination or to wear face coverings on campus
or in downtown Portland offices.
Under the direction of NCVLI’s Executive Director, the Project
Coordinator will coordinate the full life cycle of projects, comply
with grant reporting requirements, collaborate with NCVLI staff to
administer grant funds, ensure timely and complete implementation
of proposed activities, data collection and reporting, and
coordinate collaboration amongst subrecipients. In this role, the
Project Coordinator will be responsible for compliance with funding
agency requirements and regulations, College policies and
applicable laws; fulfillment of contract terms and conditions; and
securing post-award contract amendments and invoicing.
Additionally, the major purposes of this position are to
independently and under the guidance of the Executive Director:
coordinate with programmatic staff to meet project deliverables;
collect reporting data; prepare progress reports to funding and
other oversight agencies; and coordinate and oversee sub-grantee
and contractor compliance activities. The Project Coordinator will
be a mission-focused, process-minded and detail-oriented
collaborator. NCVLI has multiple project coordinators, this
coordinator will be tasked primarily with coordinating legal
component of NCVLI’s projects which consist of legal technical
assistance, victim intake and amicus curiae efforts. This position
includes internal and external functions and duties.
NCVLI is funded primarily by government grants and contracts, and
this is a grant-funded position, the continuation of which is
dependent upon renewal of funding.
Description of Duties & Responsibilities
Project Coordination (50%)
- Cover Letter
- Diversity Statement - The Diversity Statement should
outline your experiences with diversity, equity, and
Contract Management (40%)
- Coordinate all aspects of projects related to legal efforts to
ensure compliance with contract requirements and ensure on-time
achievement of deliverables.
- Maintain files and enters data into legal case management
- Schedule and facilitate regular meetings with NCVLI staff,
sub-grantees, contractors and partners.
- Provide interfacing external communication and responses to
sub-grantees, contractors and partners, in coordination with
Executive Director and Project Director.
- Assist with building capability to carryout increasingly
complex contract and grant management duties, including government
- Monitor sub-grantee and contractor activities with a focus on
cost management, and schedule.
- Coordinate with internal stakeholders as necessary to support
contract and grant management functions.
- Assist project reporting efforts by exporting, synthesizing,
and analyzing data.
- Establish and maintain data integrity across project management
tracking and financial systems and work to identify efficiencies,
in collaboration with Project Director.
- Compile compliance and program reports to governmental and
oversight agencies, investors and funders resulting from grant
- Oversee project/contract status to ensure progress toward
completion and required procedural steps are completed fully and in
a timely manner.
Administrative Support (10%)
- Maintain primary grant, sub-grantee, contractor and trainer
- Coordinate with sub-grantees to ensure accuracy and compliance
- Distribute appropriate forms for contracts and agreements and
ensures all are fully compliant with institutional, federal, state,
and local policies and regulations.
- Organize receipt of all invoices and requests for reimbursement
from sub-grantees and contractors.
- Promote stewardship of awards by supporting monitoring of
- Work closely with all staff to advance NCVLI’s mission and
ensure all projects are programmatically sound, well-managed,
implemented timely and enhance the rights of diverse victim
populations, including those who have been historically under- or
- College course work in business administration, public
administration, paralegal studies, or a closely related field, or
equivalent knowledge and experience gained and demonstrated in a
- Three (3) years of experience directly related to legal office
support (paralegal/legal assistant), preferably in a nonprofit
- Three (3) years of experience directly related to contract
management, grant coordination, project management, preferably in a
- Skilled at reading, analyzing and applying complex government
regulations and policies.
- Excellent writing, customer service and communication
- Detail-oriented professional with proven organizational skills
to maintain, prepare and submit a variety of reports with attention
to detail within deadlines in a fast-paced environment.
- Highly proficient in maintenance of grants and contracts in
legal or nonprofit setting.
- Advanced knowledge of multiple software applications including:
Asana; Adobe Acrobat; Google (e.g., Docs, Sheets, Calendar); and
Microsoft Office Suite (e.g., Word, Excel, PowerPoint).
- Demonstrated ability to work as part of a team to advance
organizational mission and voice and to perform a variety of duties
as needed in the organization.
- Experience working with or in diverse communities.
- Committed to issues affecting crime victims as well as to the
interconnected issues of racial, economic and gender justice, and
fighting systems of oppression.
- Ability to honor and work with all identities and individuals,
particularly those who are underrepresented in the country and/or
at Lewis & Clark College.
- Commitment to and ability to articulate NCVLI’s mission.
- High standards of ethical conduct and confidentiality.
- Four year degree or advanced degree (JD) preferred.
- Paralegal certificate.
- Familiarity with and experience in a nonprofit or legal
environment is highly desirable.
- Project management certification.
- At least five (5) years of experience directly related to legal
office support (paralegal/legal assistant), preferably in a
- At least five (5) years of work experience in related fields of
contracts and grant management (experience specifically with
federal contracts and/or grants preferred).
- Additional experience in managing complex, multi-year grant
awards and budgets upwards of
- Experienced with multiple grant submission websites and forms
(e.g., U.S. Department of Justice, Office for Victims of Crime and
Office on Violence Against Women, etc.).
- Experienced managing Federal, State, County, City and/or other
jurisdictions’ contracts and grants, preferred.
- Experience monitoring the use of federal and non-federal grant
funds and/or negotiating and administering public or private
- Experience in team/group development and process and program
- Conversational exposure to multiple languages to aid NCVLI’s
continued efforts toward inclusivity.
- $50,000 - $55,000 annually DOE
Directions for Cover Letter
- 37.5 hours per week
- Benefits Eligible: Yes
Please upload your cover letter
on the My Experience
screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy
with respect to educational programs, activities, employment, and
admission. We do not discriminate on the basis of actual or
perceived race, color, sex, religion, age, marital status, national
origin, the presence of any physical or sensory disability, veteran
status, sexual orientation, gender identity, gender expression, or
any other basis prohibited by applicable federal, state, and local
laws. The Associate Vice President of Human Resources has been
designated to handle inquiries regarding employment- and
disability-related non-discrimination policies. Title IX inquiries
may be directed to the Title IX coordinator or deputy Title IX
Federal law requires employers to provide reasonable accommodation
to qualified individuals with disabilities. Please tell us if you
require a reasonable accommodation to apply for a job or to perform
your job. Examples of reasonable accommodation include making a
change to the application process or work procedures, providing
documents in an alternate format, using a sign language
interpreter, or using specialized equipment.
Lewis & Clark College will conduct a background check on the
finalist, which will include a criminal record check. If a
conviction is discovered, a determination will be made whether the
conviction is related to the position for which the individual is
applying or would present safety or security risks before an
employment decision is made. A criminal conviction does not
necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department
regulations, all employees must complete an I-9 form in Workday
prior to or no later than the first day of work and bring originals
(no photocopies) of their supporting documentation to Human
Resources no later than the 3rd business day of employment. Failure
to have a completed I-9 form on file with the College will result
in immediate termination of employment.